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New Hampshire Public Records

New Hampshire public records laws are complicated and cumbersome. However, you have a right to public information.

To access public records in New Hampshire, it helps to understand the state law and the process used to request them.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the New Hampshire public records law say?

The Right to Know Law in New Hampshire has two clear points. First, it specifies a time frame for government agencies to respond to requests, which is five days.

New Hampshire has a restriction that forbids charging processing fees, so obtaining public information in New Hampshire can be cheaper than in other parts of the country.

The law applies to documents as “any information created, accepted, or obtained by, or on behalf of, any public body.”

The state doesn’t have a formal appeals process, so requesters are forced to file court action if the agency doesn’t reply within the five-day window or provide the requested paperwork.

It is unclear whether you must be a resident to request information. The law states “citizens” can request, but there is confusion about whether that means a New Hampshire citizen or an American citizen.

How can I access public records in New Hampshire?

You can find some online to access public records, while others require a request form.

If a request form or a release form is necessary, it can be sent via mail, email, or phone to the record-holding department.

Each department may interpret the citizenship clause differently and exempt the public record law differently.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places. This can be done by email, mail, or phone, depending on the department where the request is submitted.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

New Hampshire Criminal Records

Typically, the most common use of a criminal record, or criminal history, is for employment, but there could be other reasons.

More charities, churches, and other volunteer agencies require background screenings before approving applications for volunteering.

People seeking to adopt or foster children will also undergo a background check.

In some cases, those seeking a business partnership will also require mutual background checks.

The New Hampshire State Police Justice Information Bureau Criminal Records Unit maintains criminal records in the state.

What’s on a New Hampshire criminal record?

A criminal background lists all interactions a person has with a law enforcement agency. The details are pulled from many sources, such as local police departments, courts, and the state prison system.

Traffic violations and misdemeanors are not always listed in a criminal record.

More specifically, a criminal record or a background check will provide the following information:

• Date of birth
• Driver license number
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status

Where can a person find New Hampshire criminal records?

People seeking information about a person’s criminal history can get them from the New Hampshire Department of Safety State Police within the criminal records unit.

Requesters can also request their criminal history records.

A notary or Justice of the Peace signature with a date and seal is requested to do this.

Requesters, in this instance, will need valid photo identification when ordering at the public counter.

The state charges a $25 fee payable to the State of New Hampshire.

The fee can be paid in cash, check, money order, or significant debt or credit card. However, payments must be exactly $25 as change is not given.

Volunteers for a public or private, not-for-profit entity have a reduced fee.

If you decide to obtain a criminal record from another company, New Hampshire adopted the federal Fair Credit Reporting Act (FCRA), which provides an accuracy of public records that stem from a consumer reporting agency.

New Hampshire Inmate Records

Research shows that New Hampshire has 2,701 inmates being held within its jails and prisons. There are reasons to request inmate records, including an employment screening or clearing up past legal irregularities after being cleared of a crime.

Crime victims also find it helpful to know the status of an offender and pursue possible civil court action where needed.

The New Hampshire Department of Corrections (DOC) maintains records in the state.

What’s on a New Hampshire inmate record?

New Hampshire, like many states, contains basic information on inmate records. Record checks can provide the following information:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find New Hampshire inmate records?

You will use the New Hampshire Department of Corrections Inmate Locator to access an inmate record.

Information is pulled from the DOC Offender Records Office in Concord, New Hampshire.

It has active sentencing information under the law in which the conviction occurred. It also displays the minimum and maximum release dates, pending consecutive sentences, tech parole violations, and New Hampshire incarcerated inmates housed in state facilities.

To conduct an inmate search, those requesting information will need all or part of the inmate’s last name and all or part of their first name.

There is no fee for this online service.

New Hampshire Court Records

Court records can provide much information for those looking at a specific case.

The files are typically quite large as they contain copies of all legal action, plus depositions and other testimony. There could be several reasons for wanting a copy of court records, but the most common is to tie it to ongoing litigation in another case.

What’s on a New Hampshire court record?

Court records have an enormous amount of information. They typically pull together information from several courts into the one case file that includes all the action on the case.

Most people find the following documents the most helpful:

• Court minutes
• Case files
• Dockets
• Court opinions
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation
• Case information

Where can I find New Hampshire court records?

You will need to contact the New Hampshire Judicial Branch where the court record is maintained.

New Hampshire Vital Records

The New Hampshire Division of Vital Records Administration (DVRA) maintains vital records in the state.

New Hampshire vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in New Hampshire will vary depending on the document you are requesting.

Division of Vital Records Administration
Division of Vital Records Administration
Archives Building
71 South Fruit Street
Concord, NH 03301-2410

Phone number: 603-271-4651

What information do I need to request a New Hampshire birth certificate?

The Application for a Certified Copy of Vital Record will ask for specific information when ordering a birth record.

• Full name on the birth record
• Gender
• Birthdate
• Place of birth
• Parents’ full names before marriage

Where can I find a New Hampshire birth certificate?

You can request a certified copy of a New Hampshire birth record by completing the Application for a Certified Copy of Vital Record and submitting it by mail or in person to the DVRA or your local City or Town Clerk

The cost of a certified birth certificate in New Hampshire is $15, and $10 for every additional copy.

What information do I need for a death certificate in New Hampshire?

The Application for a Certified Copy of Vital Record will ask for specific information when ordering a death record.

• Full name on the death record
• Gender
• Date of death
• Place of death

Where can I find a New Hampshire death certificate?

You can request a certified copy of a New Hampshire death record by completing the Application for a Certified Copy of Vital Record and submitting it by mail or in person to the DVRA or your local City or Town Clerk

The cost of a certified death certificate in New Hampshire is $15, and $10 for every additional copy.

What information do I need for a marriage certificate in New Hampshire?

The Application for a Certified Copy of Vital Record will ask for specific information when ordering a marriage record.

• Full names before marriage.
• Date of marriage.
• Place the marriage took place.

Where can I find a New Hampshire marriage certificate?

You can request a certified copy of a New Hampshire marriage record by completing the Application for a Certified Copy of Vital Record and submitting it by mail or in person to the DVRA or your local City or Town Clerk

The cost of a certified marriage certificate in New Hampshire is $15, and $10 for every additional copy.

What information do I need for a divorce certificate in New Hampshire?

The Application for a Certified Copy of Vital Record will ask for specific information when ordering a divorce record.

• Full names before marriage
• Date of the divorce decree
• Place the divorce was granted

Where can I find a New Hampshire divorce certificate?

You can request a certified copy of a New Hampshire divorce record by completing the Application for a Certified Copy of Vital Record and submitting it by mail or in person to the DVRA or your local City or Town Clerk

The cost of a certified divorce decree in New Hampshire is $15, and $10 for every additional copy.

New Hampshire Property Records

The Registry of Deeds Office maintains all property transaction maintains property records in the state.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Real estate information
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in New Hampshire?

You will need basic information to access a public property record in New Hampshire.

Forms, fees, and office hours will vary depending on the County Clerk’s Office.

Where can I find a New Hampshire property record?

You will need to contact the New Hampshire County Registers of Deeds Office where the property record is maintained.

Example – Hillsborough Register of Deeds
Hillsborough Register of Deeds website
19 Temple St
Nashua, NH 03060

Phone number: 603-882-6399

FAQs

Can a request be submitted by non-residents of New Hampshire?

New Hampshire law states you must be a citizen, but it is unclear whether that means a citizen of New Hampshire or the United States.

Public officials in different agencies have different interpretations. In other words, it may make a difference if you live in Manchester as opposed to Miami when it comes to requesting records.

Is there a records custodian in New Hampshire?

New Hampshire does not mandate a public records custodian.

What exemptions exist for public records in New Hampshire?

The New Hampshire Right to Know Law lays out exemptions including grand jury and petit jury records, personal information, school records, preliminary drafts, and other documents deemed to be an invasion of privacy.

How long does New Hampshire have to respond to a public records request?

All New Hampshire government entities have up to five days to respond.

Is there an appeals process in place for public records requests in New Hampshire?

New Hampshire does not have a process available to appeal a public records decision.

If you feel that an agency has violated Freedom of Information laws, contact the New Hampshire Attorney General.

What fees are associated with requesting public records in New Hampshire?

There are different fees for different types of records and public record searches. For instance, death certificates are $15 for the first copy and $10 per copy.

New Hampshire also charges a non-refundable search fee, but there is a restriction against charging processing fees.

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Arizona Public Records

Freedom of Information Act allows the public access to documents that are maintained by governmental agencies.

The Arizona public records law includes any public organization or agency that is state-funded.

Even though there are no exemptions to Arizona public records law, other factors such as office hours make obtaining information harder than it should be.

Requests for public documents are different depending on the agency. If your public records request is rejected, you will need to resubmit it in writing.

Arizona public records include criminal records, inmate records, court records, and vital records.

What does the Arizona public records law say?

Arizona public records law states that anyone that lives within or outside the state can request public information.

However, there isn’t a specific time frame that agencies must respond to a request. The courts define the word “promptly” as quickly as possible. Failure to respond promptly is considered a denial by Arizona.

Arizona doesn’t require an appointment of a records custodian for the state or each agency. However, the law states that a government agency will maintain proper records and assist with documents for any and all requests.

Agencies can charge fees for all records, and there aren’t any fee waivers.

However, those seeking records on behalf of a government are a government division. Insurance or other types of benefits are exempted from fees.

Arizona has no formal appeals process should a request be denied. Requesters can take the agency issuing a denial to court.

For information on public access to records in the state of Arizona, visit Arizona.gov or the Arizona State Library, 

How can a person access public records in Arizona?

Some Arizona public records are available online, while others require a formal request.

If a request is necessary, it can be delivered by mail, email, or phone to the record-holding government agency.

Every department is different, so expect some variation in processes, procedures, and prices between agencies. A public records request can be done by email, mail, or phone, depending on the government agency where you need to submit the request.

In general, a public records request should include:

• Your contact information, including an email, phone number, and mailing address
• The name of the document and details of the document you are requesting
• A date that you’d like to receive the documents
• Method of delivery, email, or mail

Office hours differ from department to department. You should always call the office of the agency before arriving.

Arizona Criminal Records

The Arizona Department of Public Safety public criminal records include the basics of a person’s interactions with law enforcement and the courts.

It can include arrests, charges, and court action. Depending on the state, it typically doesn’t have traffic offenses and sometimes won’t include misdemeanors.

• Date of arrest
• Charge
• Prosecution date
• Guilty Pleas
• Convictions
• Felony or misdemeanor charge

Criminal records are often accessed by employers who want to conduct a background check on a possible hire.

Arizona criminal background checks could also be used in certain business dealings if there is a merger or partnership.

What’s on a criminal record in Arizona?

An Arizona public criminal record reflects a persona’s interactions with local police departments, courts, and the state prison system.

The information listed on a criminal record may vary between jurisdictions, but most public criminal records contain:

• First middle and last name of the offender
• Offense(s) committed and law violated
• Case number
• Physical descriptions such as race, height, eye color, hair color, tattoos, etc.
• Date of birth
• Pending charges
• Acquitted or dismissed charges

Where can a person find Arizona criminal records?

The Arizona Department of Public Safety maintains criminal records and background checks.

The Criminal History Records Section is the Central State Repository for Arizona’s criminal records. All law enforcement agencies in Arizona are required by law to report all arrest and disposition information into the repository.

You can access criminal records by using the Arizona Department of Public Safety records search.

However, copies of criminal records are restricted to only authorized people and agencies.

Employee background checks can be done for authorized agencies, including agencies submitting fingerprints with proof of authorized entity requiring it.

However, Arizona does not allow the release of criminal history to private companies for employment.

Arizona inmate records

The Arizona Department of Corrections maintains state prison records.

Every state maintains records on its prison population. For people interested in an inmate’s location, prison term, and pending transfers, inmate records are the best source of information.

What’s on an Arizona inmate record?

An Arizona inmate record contains the following information:

• Inmate’s name
• Date of birth
• Charges, including domestic violence
• Sentence
• Location of the inmate, including police department or state government prison
• The term of imprisonment
• Physical descriptions
• A photograph of the inmate

Where can a person find Arizona inmate records?

You will search the Arizona Department of Corrections, Rehabilitation, Reentry website for Arizona inmate records.

You will need the following information about the offender:

• Last name and first initial
• Gender
• Type of incarceration – active, inactive, on supervised parole, or an absconder

Arizona has one exemption to an inmate search. An inmate cannot use the prison database to conduct a search on another inmate.

Inmates get an automatic status update on their information once a year.

Arizona Department of Corrections:
1601 W Jefferson St
Phoenix, AZ 85007

Phone number: 602-542-5497

Arizona Court Records

Court records can be vitally important in some instances.

• Vetting a public or private position
• Using the information in another legal case
• Adoption or custody cases
• Gaining a government clearance

You must contact the specific court that has the public record. The Arizona judicial branch includes:

• Justice of the Peace Courts
• County Superior Courts
• Tax Courts
• Municipal Courts
• Tribal courts
• Federal District Courts
• The State Supreme court
• The State Court of Appeals

What’s on an Arizona court record?

Arizona public court records include all aspects of a court case beginning with the initial arrest or civil court filing.

Arizona criminal records also include:

• Court transcripts
• Depositions
• Dockets
• Case files
• Case information
• Court minutes
• Court orders
• Jury records
• Sentencing
• Judgment information
• Witness documentation

You will have printing fees, and court records are long and detailed. Ask the clerk’s office for the price before submitting a request form and other pertinent court information.

Where can a person find Arizona court records?

You will conduct a case search in Arizona using the Clerk of Superior Court Maricopa County. 

You will need to know which court the case occurred and the case number in to properly make a public records request.

• Family Court
• Probate
• Civil
• Criminal
• Tax Court

You can search the Arizona Supreme Court database to access the Supreme Court public records. You can also contact the Clerk of Court’s office by phone or in person.

Arizona Supreme Court
1501 W. Washington
Suite 402
Phoenix, AZ  85007

Phone number: 602-452-3396

Arizona Vital Records

The Arizona Department of Health Services maintains vital records that include:

• Birth Certificates
• Marriage Licenses
• Divorce Decrees
• Death Records

What information is needed to request an Arizona birth certificate?

The Bureau of Vital Records Request for Copy of Birth Certificate will ask for the following information for a birth certificate request:

• The date of birth
• Gender
• First, middle, and last name
• Place of birth
• Mother’s full name before marriage
• Father’s full name

Where can a person find an Arizona birth certificate?

You can order an Arizona birth certificate online using the Arizona Vital Records website or by completing the Bureau of Vital Records Request for Copy of Birth Certificate and submitting it by mail or in person.

You can find a complete list of Arizona Health Departments.

Mailing Address:
PO Box 6018
Phoenix, AZ 85005

A copy of an Arizona birth certificate is $20.

What information do I need for a death certificate in Arizona?

The Bureau of Vital Records Request for Copy of Death Certificate will ask you the following information to access a public death record:

• Date of death
• Gender
• First, middle, and last name on the death certificate
• Place of death
• Date of birth

Where can a person find an Arizona death record?

You can access a death record online using the Arizona Vital Records website or by completing the Bureau of Vital Records Request for Copy of Death Certificate and submitting it by mail or in person.

You can find a complete list of Arizona Health Departments.

Mailing Address:
PO Box 6018
Phoenix, AZ 85005

A copy of an Arizona death certificate is $20.

What information is needed to request a marriage certificate in Arizona?

The Clerk of the Superior Court handles all public requests for marriage certificates in Arizona.

You will need to know the following information when requesting marriage records in Arizona:

• The full legal name of both spouses before the marriage
• The year of the marriage
• The Arizona marriage license number

Where can a person find an existing Arizona marriage record?

You can access an Arizona marriage record at the County Clerk’s office in the jurisdiction the marriage took place.

Example – Maricopa County
Maricopa County Superior Court
201 W Jefferson St
Phoenix, AZ 85003

Phone number: 602-372-5375

You can find a complete list of Superior County Courts.

What information is needed to request a divorce certificate in Arizona?

The Clerk of the Superior Court handles all public requests for divorce records in Arizona.

You will need to know the following information when requesting a divorce certificate in Arizona:

• The full legal name of both spouses before the marriage
• The year of the marriage
• The year of the divorce
• The Arizona marriage license number

Where can a person find an Arizona divorce record?

You will request an Arizona divorce record at the County Clerk’s office in the jurisdiction the divorce took place.

Example – Maricopa County
Maricopa County Superior Court
201 W Jefferson St
Phoenix, AZ 85003

Phone number: 602-372-5375

You can find a complete list of Superior County Courts.

Arizona Property Records

County Assessors maintain Arizona property records. Public property records can contain a wide variety of information.

• Residential or commercial purpose
• Liens
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• and Other related documents

What information is needed to request property records in Arizona?

Each County Assessor may require different information for a property records request.

Where can I find an Arizona property record?

You will submit a property record request to the County Assessor in the jurisdiction where the property resides.

Example – Maricopa County
Maricopa County Assessor Office
301 W Jefferson Street
Phoenix, AZ 85003

Phone number: 602-506-3406

FAQs

Can a request be submitted by non-residents in Arizona?

Whether you live in Phoenix or San Diego, any United States citizen can request public documents in Arizona.

Is there a records custodian in Arizona?

Arizona does not have a formal custodian of public records.

Agencies must maintain their own records and handle public records requests in a timely manner.

How long does Arizona have to respond?

The Arizona Revised Statutes, or ARS, do not designate a time limit on a public records response. However, they do state it must be done ‘promptly’.

Is there an appeals process in place in Arizona?

Arizona does not have an administrative appeals process.

In many states, requesters can file a complaint with the attorney general, but that’s not so in Arizona.

Instead, a request can take court action if a state agency denies a request or is unresponsive.

What fees are associated with requesting public records in Arizona?

Every agency charges its own processing fees.

Call the office of the department you are making the request with for the proper instructions and pricing.

Who maintains public voter records in Arizona?

Your local County Recorder maintains public voter records in Arizona.

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Ohio Public Records

Ohio started keeping records back in 1789. Back then, records were kept on paper. Some of the first records were property and vital records like those that track births and deaths.

In the 1980s, the state started keeping electronic records and even started transferring old records to electronic ones.

Today, like most states, Ohio has embraced digital records.

Today, citizens of the United States can request Ohio records. You do not need to live in Cleveland, Columbus, or any Ohio city to make a request.

To help people navigate the world of public records, which can be a little confusing, this guide can provide direction to criminal, inmate, court, and inmate records.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Ohio public records law say?

Ohio has a unique history compared to other states in that its access to public records predates its actual statehood. A 1901 court decision stated explicitly that the public records are the people’s records, and unless there is a statute in place, the rights of the people to examine their records must remain in practice.

However, it must be noted that in Ohio, there are quite a few statutes that can hamper a public records search.

The Ohio Public Records Act does not provide a specific response time to a records request; it says that the request should be handled within a reasonable period.

If a request for records is denied, there is no administrative appeal process in the state. However, requesters can pay $25 and file a complaint to the Ohio Court of Claims, which has seven days to respond and 45 days to issue a legally binding decision.

To learn more, visit Ohio.gov.

How can I access public records in Ohio?

Some public records can be found online, while others require a more formal request.

If a formal request is necessary, it can occur by mail, email, or phone. It should be directed to the record-holding department.

Every department is different, so expect some variation to the rules if you access records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Ohio Criminal Records

In Ohio, The Identification Division of the Ohio Bureau of Criminal Investigation provides the latest records to employers who want to run background checks on potential employees.

The division acts as the central repository for all felony records within the state, maintaining fingerprints, photographs, and other information related to criminal records in Ohio.

What’s on an Ohio criminal record?

A criminal record provides a detailed report of a person’s interactions with law enforcement. These records are compiled from various sources and include arrest records, convictions, and incarcerations within the state’s nine prisons.

More specifically, a criminal record or a background check will provide the following information:

• Date of birth
• Photograph/mugshot
• Fingerprints
• Case number
• Current and past addresses
• Former arrest records
• Current and past warrants
• Domestic violence charges
• Sex offender status

Where can I find Ohio criminal records?

The Bureau of Crime Identification & Investigation (BCI&I), a subsidiary of the Ohio Attorney General’s Office, offers WebCheck for civilian background checks.

These checks are relatively quick, taking only a few hours to conduct, with the results available through the U.S. Postal Service. More information is available on Ohio’s WebCheck system.

Requiring a complete set of fingerprints for criminal records, a business check, money order, or e-payment made out to the Treasurer of the State of Ohio for $22 will begin the process.

If you cannot find what you are looking for online, records can also be requested through the Sheriff’s Office in the county where the person lives. Local rules and laws will apply.

The fees associated with a request are minimal, and some offices have no fees for background checks.

Ohio Inmate Records

As the sixth-largest prison system in America, Ohio operates 30 state prisons. It possesses inmate records that comprise personal and official data of those incarcerated by the state and held in Ohio’s jails, prisons, or penal institutions.

The records of each inmate are typically held at the site where the inmate resides and include the following information:

The Ohio Department of Rehabilitation and Correction maintains inmate records in the state.

What’s on an Ohio inmate record?

The information listed on inmate records varies a bit from state to state; in Ohio, the records usually contain personal information and specific details about a person’s incarceration situation.

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Ohio inmate records?

You will use the Ohio Department of Rehabilitation and Corrections Inmate Search to locate the inmate record.

To search for an inmate, input the inmate’s name and unique DOC number.

The website is regularly updated.

You can expect to find the location of a person, the jail’s contact information, inmate status, and any information regarding a release or pardon.

Ohio Court Records

The Ohio Open Records Law passed in 1954 guarantees that court records are available to any public member, thereby making it a fundamental right to all residents of Ohio. The records open to the general public include affidavits, civil case settlements, documentation on allegations, and all proceedings taken under oath.

In a small percentage of cases, court records may be sealed or may have redaction for certain circumstances.

The Office of the Clerk of Courts maintains court records for the judiciary branch.

What’s on an Ohio court record?

In most cases, court records are quite large and come with varying documents.

Most people find these documents the most helpful:

• Court minutes
• Case files
• Court orders
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where can I find Ohio court records?

Finding court records in the state of Ohio is fairly complicated. While other states have created an online portal to house and search court records, Ohio has not.

The best way to access court records is to search for the county court or municipal court where the case was heard. Some countries do have records available online.

Example – Franklin County Clerk of Courts
Franklin County Clerk of Courts Records Search
399 S Front St.
Columbus, Ohio 43215

Phone number: 614-525-5279

If a county doesn’t have an online database, you need to speak with the county clerk or the Clerk of Courts and put in a records request.

The judiciary branch in Ohio includes:

• The Ohio Supreme Court
• The Court of Appeals
• The Common Pleas Court
• County Municipal Court
• Court of Claims
• Mayor’s Court

The Ohio Supreme Court also provides an extensive number of court files online. To begin a search, visit the state’s Supreme Court Website.

Ohio Vital Records

The Vital Statistics Ohio Department of Health maintains vital records in the state.

Ohio’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in Ohio will vary depending on the document you are requesting.

Ohio Bureau of Vital Records
Vital Statistics
Ohio Department of Health
P.O. Box 15098
Columbus, OH 43215-0098

Phone number: 614-466-2531

What information do I need to request an Ohio birth certificate?

The Application For Certified Copies will ask for specific information when ordering a birth record.

• Full name on the birth record
• Date of birth
• Place of birth
• Parents’ full names

Where can I find an Ohio birth certificate?

You can request a certified copy of an Ohio birth record by completing the Application For Certified Copies and submitting it by mail or in person at your local health department.

The cost of a certified birth certificate in Ohio is $21.50.

What information do I need for a death certificate in Ohio?

The Application For Certified Copies will ask for specific information when ordering a death record.

• Full name on the birth record
• Date of birth
• Date of death
• Place of death
• Parents’ full names

Where can I find an Ohio death certificate?

You can request a certified copy of an Ohio death record by completing the Application For Certified Copies and submitting it by mail or in person at your local health department.

The cost of a certified death certificate in Ohio is $21.50.

What information do I need to request a marriage certificate in Ohio?

Individual county probate courts maintain marriage records in Ohio. The forms, fees, and office hours will vary depending on the county where the marriage occurred.

Where can I find an existing Ohio marriage record?

You can request a certified copy of an Ohio marriage record by contacting the Clerk of Courts Office where the event occurred.

Example – Franklin County Probate Court
Franklin County Probate Court Marriage License Index
Marriage License Department
373 S. High Street
23rd Floor
Columbus, Ohio 43215-6311

Phone number: 614-525-3108

What information do I need to request a divorce certificate in Ohio?

County Clerks maintain marriage records in Ohio.

The forms will vary depending on the county where the divorce was granted.

Where can I find an existing Ohio divorce record?

You can request a certified copy of an Ohio divorce record by contacting the County Clerk where the divorce was granted.

Clerk Offices have different forms, fees, and regular business hours.

Example – Ohio County Clerk
Ohio County Clerk’s Office website
Room 205
1500 Chapline Street
Wheeling, WV 26003

Ohio Property Records

The County Recorder maintains property records in Ohio.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in Ohio?

You will need basic information to access a public property record.

Forms, fees, and office hours will vary depending on the County Recorder’s Office.

Where can I find an Ohio property record?

You will need to contact the County Recorder where the property record is maintained.

Example – Logan County
Logan County Recorder Online Services
Patricia Myers, Recorder
Logan County Recorder
100 South Madriver Street, Suite A
Bellefontaine, OH 43311

Phone number: (937)599-7201

FAQs

Can a request be submitted by non-residents of Ohio?

There is no requirement of citizenship to place a public records request in Ohio.

Is there a records custodian in Ohio?

Ohio law does not mandate a record custodian.

What exemptions exist for public records requests in Ohio?

All of the public offices within the state of Ohio fall under public records law.

How long does Ohio have to respond to a public records request?

There is no set deadline for a response in Ohio, but agencies typically respond very promptly.

Is there an appeals process in place for public records requests in Ohio?

There is no administrative appeal for the state of Ohio. However, requesters do have the option of filing an appeal in the Ohio Courts of Claim for $25.

Generally, fees associated with the actual materials costs, aside from labor, may be charged according to public records policy.

What fees are associated with requesting public records in Ohio?

The state of Ohio can charge for the cost of materials but does not charge for labor.

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US Virgin Islands (USVI) Public Records

Officially the Virgin Islands of the United States, the USVI are a group of islands in the Caribbean that are classified as an organized, unincorporated U.S. territory.  The islands are located in the Leeward Islands of the Lesser Antilles of the Virgin Islands archipelago, and the USVI consists of the main islands of Saint Thomas, Saint Croix, and Saint John.  Tourism and rum manufacturing are the primary economic activities here, and the territory has a population of approximately 106,00 residents.  While U.S. citizens, those who reside here cannot vote in U.S. elections as the USVI is not a state.  The USVI does make provisions for the sharing of its records with the public.

US Virgin Islands (USVI)  Public Records Laws

Laws covering the sharing of public records in the U.S. Virgin Islands are covered under Title 3 of the Virgin Island Code (V.I.C.)  § 881.  The law states that “every citizen of the territory” has a right to examine and copy all public records.  The purpose of the request does not need to be disclosed, and there are no limitations placed on the use of the records once obtained.

Public records covered under the Code include those of all public agencies in the territory, including the executive and legislative branches.  The courts are not covered by this Code.  Records that are not included, or are exempt, are:

• Records made confidential by courts or statute
• Student records
• Medical records
• Trade secrets
• Attorney work product
• Investigatory reports
• Property appraisals
• Elderly and disabled adult abuse records
• Security-related records

US Virgin Islands (USVI)  Criminal Records, Arrest Records and Background Checks

Background checks are administered by the USVI Police Department Records Bureau.  A police record check can be requested by filling out the proper form.  This is a name-based search and does not require the signed consent of the person being searched.

US Virgin Islands (USVI)  Jail and Inmate Records

The USVI Police Department runs corrections in the territory, and there are two Detention Facilities – one St. Thomas that is classified as medium security and one on St. Croix.  There is not a way to do an online search for offenders in the system, but you can call (340) 778-2211 for information.

US Virgin Islands (USVI) Court Records

There are two separate court websites in the USVI, one for the District Court and another for the Superior Court.  Most individuals will be interested in superior court cases as these are the civil, criminal, family, probate, small claims, and traffic cases.  There are not really any online court records searches available, but you can turn in a Request for Records Search with the Acting Clerk of the Court for any desired court records.

US Virgin Islands (USVI)  Vital Records

Obtaining vital records in the U.S. Virgin Islands is going to depend on the type of record that you need and the particular island where the event took place.  In all instances, you must prove eligibility to obtain the record, such as being a party listed on the certificate, a parent or legal guardian, or other legal representative.

St. Thomas and St. John

• Birth Certificates – Birth certificates are available from July 1906 to present.  You can send your completed application and payment to: Department of Health, Vital Statistics, Knud Hansen Complex, St. Thomas, VI  00802.
• Death Certificates – Death certificates are available from January 1906 to present.  You can send your completed application and payment to: Department of Health, Vital Statistics in St. Thomas.
• Marriage Certificates – Marriage certificates are available for a $2 fee (money order) from the courts.  There is no available form for this.  You can send your request to:  Clerk of the Territorial Court of the Virgin Islands, Family Division, P.O. Box 70, Charlotte Amalie, St. Thomas, VI 00801.
• Divorce Certificates – Divorce records are available for a $5 fee (money order) from the courts.  There is no available form for this.  You can send your request to:  Clerk of the Territorial Court of the Virgin Islands.

St. Croix

• Birth Certificates – Birth certificates are available from 1840 to present.  You can send your completed application and payment to: Department of Health, Vital Statistics, Charles Harwood Memorial Hospital, St. Croix, VI 00820.
• Death Certificates – Death certificates are available from 1840 to present.  You can send your completed application and payment to: Department of Health, Vital Statistics in St. Croix.
• Marriage Certificates – Marriage certificates are available for a $2 fee (money order) from the courts.  There is no available form for this.  You can send your request to:  Chief Deputy Clerk, Family Division, Territorial Court of the Virgin Islands, P.O. Box 929, Christiansted, St. Croix, VI  00820.
• Divorce Certificates – Divorce records are available for a $5 fee (money order) from the courts.  There is no available form for this.  You can send your request to:  Chief Deputy Clerk, Family Division, Territorial Court of the Virgin Islands in St. Croix.

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Puerto Rico Public Records

Located in the northeastern Caribbean, Puerto Rico is a United States territory that consists of the main island and several smaller islands.  Officially the Commonwealth of Puerto Rico, this tropical locale is populated by 3.6 million people and is a popular tourist destination.  First claimed by Christopher Columbus and the Spanish in 1493, the island was ceded to the United States in 1898 following the Spanish-American War.  Puerto Rico is classified as an unincorporated U.S. territory under the Puerto Rico Federal Relations Act of 1950.  The territory has a local constitution and its residents are U.S. citizens, but cannot vote in major U.S. elections.  Puerto Rico does make provisions for sharing its records with the public.

Puerto Rico Public Records Laws

 

The main public records act in Puerto Rico is called the Public Documents Administration Act, first passed in 1955 and amended in 2000, which is covered in Laws of Puerto Rico Annotated Title 3 Chapter 41 § 1001.   There are other provisions under Title 3 that also deal with the preservation and supply of public records.  There is also a short statement in Title 32 of the code that states that “every citizen” has a right to take a copy of public records.

Records subject to the Act are any public documents produced in the Commonwealth, and this applies to the executive, legislative and judicial branches.  There is no information on exemptions or exclusions with regards to public documents in this territory.

Puerto Rico Criminal Records, Arrest Records and Background Checks

 

Background checks in Puerto Rico are administered by the Puerto Rico Police Department.  The criminal records checks are name-based checks, and Puerto Rico is now doing these online.   You do need to have an ID issued by the territory, such as a driver’s license, in order to use the system.  In the alternative, you can order a background check in person at the Puerto Rico Police Department, Ave F.D. Roosevelt 601, Cuartel General, San Juan, PR 00936-8166.

Puerto Rico Jail and Inmate Records

 

To learn about the correctional facilities in Puerto Rico, find information about inmates in the system, or get services for victims, visit the Puerto Rico Department of Corrections website.  There is no online search page to locate a specific offender in the system.  For assistance, you can call the Office of Control and Management of the correctional population at (787) 273-6464.

Puerto Rico Court Records

 

Any information on courts in the territory of Puerto Rico can be found on its administrator of the courts website.  The only online search that can be done is to the court calendar.   Specific case files and records requests will need to be made with the clerk of the court in the courthouse where the case was heard.

Puerto Rico Vital Records

Vital records, such as birth, death, marriage and divorce certificates, in Puerto Rico are administered by the Department of Health, Demographic Registry.  Birth, death, and marriage certificates are available from June 22, 1931 to present.  Divorce certificates are available from 1941 to present.  You must submit a complete application and show that you are an “interested party” in order to receive a certificate.  This means that you are either listed on the certificate or are an immediate family member, legal guardian, or legal representative.  There are several ways to obtain these documents:

• In Person:  You can order in person at the Department of Health, Demographic Registry, 141 Barbosa Avenue, Lincoln Building, San Juan, Puerto Rico, 00925.
• By Mail:  Simply download and complete the proper form and return it with copies of required documentation to:  Department of Health, Demographic Registry, P.O. Box 11854, Fernandez Juncos Station, San Juan, PR 00910.
• Online:  Place your order and payment through VitalCheck.com.

You may also be able to get some divorce records in Puerto Rico from the local courthouse where the original divorce was granted.

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Pennsylvania Public Records

Public records are scattered across multiple state agencies and departments, as in most states.

Whether you need a background check on an employee, or you need a copy of a birth certificate so you can get a passport, Pennsylvania makes public records accessible.

While access isn’t restricted, finding and requesting records can be a bit challenging. Records are kept by different branches of government and by various state agencies, so it can be challenging to know where to start looking.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Pennsylvania public records law say?

Since it began recording public records in 1775, the state of Pennsylvania has an astounding 100 million public records that the general public has access to. Pennsylvania’s Right to Know Law gives all citizens access to public records, but tracking them down can be challenging.

According to the Pennsylvania Right to Know Act, anyone can access the public records in the state, and this act covers all three branches of government with only certain court records exempted.

Additional exemptions are listed for personal records, records that could compromise public safety, and documents that contain trade secrets.

As far as response times from agencies are concerned, the state government must respond within five business days.

If a request is denied, there is an appeals process.

A requester can contact the state’s Office of Open Records, which can issue opinions to other agencies. To force records into disclosure, the requester must file a suit in court.

In Pennsylvania, the fees associated with records requests are limited, with agencies only being able to charge for the actual costs of duplicating a record. This is more conservative than some states, which charge for staff time and resources.

A requester can learn more by visiting pa.gov.

How can I access public records in Pennsylvania?

Public records are available online or through a formal records request. If a request is required, it can be delivered by mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Pennsylvania Criminal Records

In Pennsylvania, criminal records are most commonly accessed by employers who are looking to execute a background check on potential employees.

The Pennsylvania State Police maintains criminal records in the state.

What’s on a Pennsylvania criminal record?

A criminal record provides a detailed history of a person’s interactions with law enforcement. These records are pulled from various sources and include arrest records, convictions, and incarcerations within the state’s four prisons.

The main information you will find on the criminal records is:

• Date of birth
• Driver license number
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status

Where can I find Pennsylvania criminal records?

Criminal records in Pennsylvania are official documents that contain the details of the illegal activity of a single person and are kept at every level of every jurisdiction – from municipal, county, and state levels.

Criminal records are gathered from all types of criminal courts across the county and state.

The Pennsylvania State Police maintain the records and provide an online database to search. Through the Pennsylvania Access to Criminal History (PATCH), requesters can apply for criminal background checks on an individual.

It is also possible to access dispositions on criminal cases by reviewing court docket sheets located on the Pennsylvania Judiciary web portal.

Pennsylvania Inmate Records

Inmate records in Pennsylvania consist of offenders held across the prisons, correctional inmate facilities, parish jails, and other penal institutions throughout the state.

Inmate records may also include information on sentencing, the class of the offense, the parish where a case was tried, and the facility location of the inmate.

The Pennsylvania Department of Corrections maintains inmate records in the state.

What’s on a Pennsylvania inmate record?

The information listed on an inmate record varies, but in Pennsylvania, the records usually contain personal information and specific details about a person’s incarceration situation.

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Pennsylvania inmate records?

You will visit the Pennsylvania Department of Corrections to access the inmate record.

Pennsylvania criminal records are organized through online record depositories which can be accessed through the courts, law enforcement agency buildings, or government databases.

The Inmate/Parolee Locator serves as the database which contains information on every inmate and parolee within the state that is currently under the jurisdiction of the Department of Corrections (DOC). The site is updated on a daily basis to ensure accuracy.

Pennsylvania Court Records

Court records in Pennsylvania include a multitude of information produced through court proceedings.

It’s important to note that court records can be some of the most challenging documents to procure since they are usually held across several courts in Pennsylvania.

What’s on a Pennsylvania court record?

In most cases, court records are quite large and come with several varying documents.

Most people find these documents the most helpful:

• Court minutes
• Case files
• Dockets
• Court opinions
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation
• Case information

Where can I find Pennsylvania court records?

You will visit the Unified Judicial System of Pennsylvania website to access the court record.

In this state, a public records search for court documents can return information on civil cases, traffic cases, criminal cases, civil records, landlord-tenant cases, and non-traffic cases.

You can search and view individual court case information free of charge by visiting the portal, where you will be able to find the following records:

• Appellate court case information (Supreme Court, Superior Court, and Commonwealth court);
• Criminal courts of common pleas
• Magisterial district court case information includes:
  • civil court cases
  • county court
  • criminal cases
  • misdemeanor cases
  • traffic cases
  • non-traffic cases
  • landlord/tenant cases

Requesters who wish to order paper case records maintained by a Magisterial District Judges’ office need to speak with someone at the courthouse.

The Magisterial District Clerk of Courts may ask you to fill out a request form for complex requests.

Pennsylvania Vital Records

The Bureau of Health Statistics and Registries maintains vital records in the Commonwealth of Pennsylvania.

Pennsylvania’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in Pennsylvania will vary depending on the document you are requesting.

Bureau of Health Statistics and Registries – Division of Vital Records
Division of Vital Records
P.O. Box 1528
New Castle, PA.  16103-1528

Phone number: 724-656-3100

What information do I need to request a Pennsylvania birth certificate?

The Application for a Birth Certificate will ask for specific information when ordering a birth record.

• Full name on the birth record
• Current age
• Date of birth
• Gender
• Place of birth

Where can I find a Pennsylvania birth certificate?

You can order a Pennsylvania birth certificate online by e-filing using Pennsylvania Online Vital Records Ordering.

Or, you can request a certified copy of a Pennsylvania birth record by completing the Application for a Birth Certificate and submitting it by mail or in person.

The cost of a certified birth certificate in Pennsylvania is $20.

What information do I need for a death certificate in Pennsylvania?

The Application for a Death Certificate will ask for specific information when ordering a death record.

• Full name of the deceased
• Date of death
• Gender
• Social security number
• Age at death
• Date of birth
• Place of death
• Funeral home

Where can I find a Pennsylvania death certificate?

You can order a Pennsylvania death certificate online using Pennsylvania Online Vital Records Ordering.

Or, you can request a certified copy of a Pennsylvania death record by completing the Application for Death Certificate and submitting it by mail or in person.

The cost of a certified death certificate in Pennsylvania is $20.

What information do I need for a marriage certificate in Pennsylvania?

Marriage records are maintained by Orphan Court Clerks.

Every clerk’s office will have different forms, fees, and office hours.

Where can I find a Pennsylvania marriage certificate?

You must contact the appropriate Clerk’s Office in the judicial district where the marriage license was issued.

What information do I need for a divorce certificate in Pennsylvania?

Divorce records are maintained by Court Clerks.

Every clerk’s office will have different forms, fees, and office hours.

Where can I find a Pennsylvania divorce certificate?

You must contact the appropriate Clerk’s Office in the judicial district where the dissolution of marriage was granted.

Pennsylvania Property Records

The Recorder of Deeds maintains property records in Pennsylvania.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Real estate information
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in Pennsylvania?

You will need basic information to access a public property record in Pennsylvania.

Request forms, fees, and office hours will vary depending on the Recorder of Deeds office.

Where can I find a Pennsylvania property record?

You will need to contact the Recorder of Deed’s Office where the property record is maintained.

Example – Buck’s County Recorder of Deeds
Buck’s County Recorder of Deeds Public Records
Bucks County Administration Building
55 East Court Street
Doylestown, PA 18901

Phone number: 215-348-6000

FAQs

Can a request be submitted by non-residents of Pennsylvania?

The Freedom of Information Act gives every citizen the right to perform record searches.

Is there a records custodian in Pennsylvania?

Pennsylvania public records laws do not mandate a records custodian.

What exemptions exist for public records law in Pennsylvania?

Currently, there are 30 exemptions in Pennsylvania, with 39 statutory exclusions, making it one of the more specific than most states regarding public records laws.

Some of the exempted files include donor information, employees’ private information, trade secrets, expungement, work files of public servants, records that would potentially compromise computer network security, and more.

How long does Pennsylvania have to respond to public records requests?

The state of Pennsylvania has five days to respond to any requests for documents.

Is there an appeals process in place for public records requests in Pennsylvania?

You must get an opinion from the Office of Open Records before you can file an appeal.

What fees are associated with requesting public records in Pennsylvania?

The fees for requesting public records in Pennsylvania are somewhat limited, with agencies only charging for the price of duplicating records.

There may be no charges for reviewing documents or searching for them. Extensive searches may incur more costs if outside professionals are involved.

As for appeals, they are possible, but only after receiving an opinion from the Office of Open Records.

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Michigan Public Records

There are many reasons for people to request public records.

While requesters have many reasons to review public records, it is not always an easy process.

You need to figure out which state department has the records and know how to request them.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Michigan public records law say?

The state of Michigan has a broad approach to the application of their records, with many offices in the legislature covered, while some individual members are exempt.

Aside from state-funded universities, any private entity operating with public funding is subject to the law.

What qualifies as a “record” in Michigan is also slightly broader than in other states, but in general, this includes just about anything written and recordings; computer programs are also included.

You do not have to be a citizen of Michigan to access public records. However, currently incarcerated individuals do not have access, no matter which state they are incarcerated in.

The Michigan Freedom of Information Act does not expressly say how long a public agency has to respond to a records request other than saying the agency should respond “promptly” and be within a week.

There are no administrative appeals allowed whatsoever, which means if a request is denied, you will have to take your fight to court.

To learn more about Michigan’s rules and how to access records, visit Michigan.gov.

How can I access public records in Michigan?

Some public records can be found through online services.

In contrast, others must be requested from a specific agency using a formal request. If a request is required, it can be sent via email, mail, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you access records from multiple places.

Michigan Criminal Records

Criminal records in Michigan are straightforward due to the Freedom of Information Act (FOIA).

All criminal activities committed by individuals within the state are electronically kept, printed, and filed.

The Michigan State Police maintains criminal records in the state.

What’s on a Michigan criminal record?

A criminal history record provides a detailed record of a person’s interactions with law enforcement. These records are pulled from various sources and include arrest records, convictions, and incarcerations within the state’s four prisons.

More specifically, a criminal record or a background check will provide the following information:

• Date of birth
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status
• The law enforcement agency that conducted the arrest, the police department, county sheriff, state police, etc.

Where can I find Michigan criminal records?

The Michigan State police maintain criminal records. They can be found by searching through the Internet Criminal History Access Tool (ICHAT) by names or fingerprints.

Other avenues can be used to retrieve Michigan criminal records, too.

They include the Michigan Department of Corrections (MDOC), the Federal Bureau of Investigation (FBI), private companies, and the local police departments and courts.

Most criminal records can be requested online via mail or email. In addition to accessing criminal records online, Michigan law allows the general public to inspect and copy case records.

You can contact the sheriff’s office for local criminal history checks.

Michigan Inmate Records

All misdemeanor and felonies within all 83 Michigan counties are reported by law enforcement agencies, prosecutors, or the courts.

The Michigan Department of Corrections maintains inmate records in the state.

What’s on a Michigan inmate record?

The information listed on an inmate record varies.

However, in Michigan, the records usually contain personal information and specific details about a person’s incarceration situation. Inmate information also includes records of their offenses, incarceration, and release dates.

These records are publicly available and accessible online, while others are restricted and released only to authorized parties.

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Social security number
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Michigan inmate records?

To access records, you can search for the inmate’s name and city through the Offender Tracking Information System (OTIS) by the Michigan Department of Corrections.

By law, the MDOC is required to keep inmate records on OTIS for up to three years after release.

Searches can be done on the OTIS database by offender name, MDOC number, sex, age, race, and status.

However, not all records are public. Some are only available to authorized parties.

Michigan Court Records

Court records can provide a wealth of information from court proceedings.

For those looking to access court records, there are resources listed below. It is important to remember that court records can be difficult to access since they are often held in different courts.

What’s on a Michigan court record?

In most cases, court records are quite large and come with many different documents. Most people find the following documents the most helpful:

• Court minutes
• Case files
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where can I find Michigan court records?

Fortunately, Michigan has an online database where the public can conduct a case search and see all its associated records.

The Michigan court records lookup allows you to search using a docket number and select whether the case was heard by the supreme court or a court of appeals.

You can also search by the party name or the attorney’s name.

If you need to access court cases held within district court or circuit court, you need to reach out to the county clerk and request the records.

It is important to note that not all cases are open and may not be available.

Michigan Vital Records

The Michigan Department of Health and Human Services maintains the vital records office in the state.

Michigan vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records will vary depending on the document you are requesting

Michigan Department of Health and Human Services
Vital Records Request
P.O. Box 30721
Lansing, MI 48909

Phone number: (517) 335-8666

What information do I need to request a Michigan birth certificate?

The Application for Certified Copy Michigan Birth Certificate will ask for specific information when ordering a birth record.

• Full name on the birth record
• Date of birth
• Gender
• Place of birth

Where can I find a Michigan birth certificate?

You can order a Michigan birth certificate online by using VitalCheck.

Or, you can request a certified copy of a Michigan birth record by completing the Application for Certified Copy Michigan Birth Certificate and submitting it by mail or in person.

The cost of a certified birth certificate in Michigan is $34. The state does offer expedited services for an additional $12.

What information do I need for a death certificate in Michigan?

The Application for a Certified Copy Michigan Death Record will ask for specific details when ordering a death record.

• Full name on the death record
• Date of birth
• Date of death
• Gender
• Place of death
• The full name of the parents of the deceased

Where can I find a Michigan death record?

You can order a Michigan death certificate online by using VitalCheck.

Or, you can request a certified copy of a Michigan death record by completing the Application for a Certified Copy Michigan Death Record and submitting it by mail or in person.

The cost of a certified death certificate in Michigan is $34. The state does offer expedited services for an additional $12.

What information do I need to request a marriage certificate in Michigan?

The Application for a Certified Copy Michigan Marriage will ask for specific details.

• Full name on the marriage record
• Parents’ full name
• Location of marriage
• The location where the marriage occurred
• Requester’s contact information

Where can I find an existing Michigan marriage record?

You can order a Michigan marriage record online by using VitalCheck.

Or, you can request a certified copy of a Michigan marriage certificate by completing the Application for a Certified Copy Michigan Marriage and submitting it by mail or in person.

The cost of a certified marriage license in Michigan is $34. The state does offer expedited services for an additional $12.

What information do I need to request a divorce certificate in Michigan?

The Application for a Certified Copy Michigan Divorce Record form will ask you for specific details.

• Full name of both spouses
• County where the divorce was granted

Where can I find a Michigan divorce record?

You can order a Michigan divorce record online by using VitalCheck.

Or, you can request a certified copy of a Michigan divorce decree by completing the Application for a Certified Copy Michigan Divorce Record and submitting it by mail or in person.

The cost of a certified divorce decree in Michigan is $34. The state does offer expedited services for an additional $12.

Michigan Property Records

The Assessor’s Office maintains property records in Michigan.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

What information do I need to request property records in Michigan?

Public property record requests are different depending on the information you are requesting.

You will need to contact your local Assessor’s Office for forms, fees, and office hours.

Where can I find a Michigan property record?

You will need to contact the Assessor’s Office to access a public property record in Michigan.

Example – City of Grand Rapids Assessor’s Office
City of Grand Rapids Assessor’s Office Property Lookup
300 Monroe Ave NW, 3rd Floor
Grand Rapids, Michigan 49503

Phone number: 616-456-3081

FAQs

Can a request be submitted by non-residents of Michigan?

You can request records if you are a non-resident. Whether you live in Detroit or Denver, you can access public documents. Only a handful of states require requesters to live in the state to access public records.

Is there a records custodian in Michigan?

Michigan does not have a records custodian.

What exemptions exist for public records requests in Michigan?

Michigan Public Information law does have exemptions, including the governor’s office and records about individual legislature members.

How long does Michigan have to respond to a public records request?

There are no deadlines for how long a government agency has to respond. However, agencies are urged to respond as soon as possible.

Most agencies respond to a request within a week.

Is there an appeals process in place for public records requests in Michigan?

If you are denied access to public records, your only recourse is to fight it in court.

There is no administrative appeals process. In some states, if a request is denied, a requester can file a complaint with the attorney general, but that is not possible in Michigan.

What fees are associated with requesting public records in Michigan?

For requests made by the media or in the public’s interest, there are no fees charged. The public may be charged a small fee to copy records or case information.

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Florida Public Records

The Freedom of Information Act, which passed back in the 60s, has made it easier for people to access documents, although it’s still a bit of a challenge.

Different departments keep records; some are online, some are still in hard copy, and some public officials aren’t quick to deliver public files.

As with other states, different public information is held by many various government agencies in Florida. Accessing public records in the form of Florida will depend on the kind of information you’re looking for.

Florida public records are maintained across several departments and they include:

• Criminal records
• Court records
• Inmate records
• Vital records

What does the Florida public records law say?

The Florida Constitution contains open government laws, including the Public Records Law. This law states that any records made or received by any public agency in its official business are available for inspection unless specifically exempted by the Florida Legislature.

The law, called the Sunshine Law, can be found in Chapter 286 of the Florida statutes.

According to Florida law, this law includes access to formal written documents such as papers, maps, books, tapes, photographs, film, sound recordings, and records stored in computers.

How can a person access public records in Florida?

For public records access in Florida, a person must submit a public records request.

The request is sent via mail, email, mail, or phone to the Public Records Coordinator.

The public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you’d like to receive the materials by
• Document delivery method, email or mail

Florida criminal records

Florida criminal records provide a list of criminal activity for a specific person. The records contain any misdemeanor and felony offenses and include arrest data, indictment history, and conviction information.

What’s on a Florida criminal record?

A criminal record, or criminal history, provides a detailed report of a person’s interactions with law enforcement.

Arrest records typically feature details of the alleged crime as well as:

• Aliases
• Date of arrest
• Arrest Records
• Charges
• Prosecution date
• Guilty Pleas
• Convictions
• Felony or misdemeanor charge
• Sex offender status

Where can I find Florida criminal records?

The Florida Department of Law Enforcement maintains criminal records in the state.

You will visit the Florida Criminal History Record Check website.

The cost to access the criminal record check is $25 per search.

Florida Department of Law Enforcement Attention
Criminal History Services
P.O. Box 1489
Tallahassee, FL 32302

Florida Inmate Records

Public inmate records provide some of the same information as a criminal record in addition to their incarceration details.

What’s on a Florida inmate record?

The information listed on an inmate record varies, but in Florida the records usually contain:

• Personal information like a person’s name, birth date, and gender
• A mug shot
• Inmate location
• Inmate registration number
• Jail transfer information
• Custody status

Where can I find Florida inmate records?

The Florida Department of Corrections maintains inmate records.

You will visit the Corrections Offender Network site to conduct your search.

Florida keeps all criminal justice records, including inmate records and arrest records. The state has put together a list of jails and gives you the ability to search inmate records, and in some counties, arrest records can be searched for and viewed.

Florida Department of Corrections
501 S Calhoun St
Tallahassee, FL 32399

Phone number: 850-488-5021

Florida Court Records

Florida court records give people a chance to review court files and proceedings. They’re created for criminal and civil trials in the local, county, state, and federal courts, and the Florida Supreme Court.

While court records are available to the public through the Sunshine Act, the documents can be sealed or expunged, which means you wouldn’t be able to access the record. Usually, this happens if the information puts someone at risk, like victims of a crime or juveniles.

These records aren’t all kept by one particular court or in one repository.

Instead, people can access documents by checking in with the court that handled the case.

What’s on a court record?

The information on a court record can vary, but in Florida, the most useful documents found inside a public court document include:

• Court minutes
• Case files
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where to find Florida court records

For people interested in inspecting court records in Florida, the state suggests visiting the courthouse where the case took place and requesting the documents in person from the clerk of court, county clerk, or the clerk’s office.

Some county records can be found online. In some cases, counties maintain an online records portal.

Miami-Dade County Comptroller, for example, has its own site with the ability to search government records using names and keywords. It’s a good idea to search for a similar site in the county you’re looking for.

Florida vital records

The Florida Department of Health maintains vital records statewide.

Florida vital records with public access include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public vital records requests will vary depending on the document you are trying to access. You will require a valid ID or driver’s license to obtain certified copies.

Florida Department of Health
4052 Bald Cypress Way
Tallahassee, FL 32399

Phone number: 850-245-4444

What information do I need to request a Florida birth certificate?

The Application for Florida Birth Certificate will ask you for specific information:

• Child’s full name at the time of birth.
• Child’s full name if it changed.
• Date of birth.
• Parent’s full name before marriage.

Where can I find a Florida birth certificate?

You can obtain a certified copy of a Florida Birth Certificate by completing the Application for Florida Birth Certificate and submitting it by mail or in person.

Or, you can request one online using VitalCheck.

The price for a copy of a birth certificate is $14.

DOH-Santa Rosa
Office of Vital Statistics
PO Box 929
Milton FL 32572-0929

You can visit your local health department to inquire about submitting a public records request.

What information do I need for a death certificate in Florida?

The Application for Florida Death or Fetal Death Certificate requires specific information:

• Full name of the deceased
• Gender
• Date of death
• Date of birth
• Social security number
• Funeral home name

Where can I find a Florida death record?

You can obtain a certified copy of a death certificate by completing the Application for Florida Death or Fetal Death Certificate and submitting it by mail or in person.

Or, you can request one online using VitalCheck.

You do have access to Florida state archives for genealogy searches.

The price for a copy of a death certificate is $14.

DOH-Santa Rosa
Office of Vital Statistics
PO Box 929
Milton FL 32572-0929

You can visit your local health department to inquire about submitting a public records request.

What information do I need to request a marriage certificate in Florida?

The Application for a Marriage Certificate will ask you for specific information:

• The name and birth date of both spouses before marriage.
• The date of the marriage.
• Place of marriage.
• County where the marriage certificate was issued.

Where can I find an existing Florida marriage record?

Marriage records in Florida are maintained by Circuit Court Clerks. However, you can submit a public records request to the Department of Health and Human Services.

You can access and order a marriage certificate online using VitalCheck or by completing the Application for a Marriage Certificate and submitting it in person or by mail.

The price for a certified copy of a marriage certificate is $5, and $4 for every additional copy.

What information do I need to request a divorce certificate in Florida?

The Application for the Florida Dissolution of Marriage Certificate will ask for specific information:

• Name of both spouses on the divorce record.
• The date of dissolution.
• The county where granted.
• The case number.

Where can I find a Florida divorce record?

Divorce records in Florida are maintained by Circuit Court Clerks.

You can also submit a public records request to the Department of Health and Human Services.

You can access and order a marriage certificate online using VitalCheck or by completing the Application for Florida Dissolution of Marriage Certificate and submitting it in person or by mail.

The price for a certified copy of a divorce decree is $5, and $4 for every additional certified copy.

Florida Property Records

In Florida, two offices maintain public property records.

The Florida Department of Environmental Protection handles title and land records.

The Florida Department of Revenue maintains all other property records.

However, public records searches go through your county officials. You can find a complete list of local and county officials that handle public property records.

The information on a public property record will differ depending on what you’re specifically requesting access to:

• Residential or commercial purpose
• Liens
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate
• Plats
• UCC filings
• And, all other real estate information.

What information do I need to request property records in Florida?

You will contact the local or county Property Appraiser that handles the official record you’re attempting to access.

Property Appraiser’s Offices have different processes and fees.

Example – Duval County
Duval County Property Appraiser

Mailing Address:
231 E Forsyth St #260
Jacksonville, FL 32202

Phone number: 904-255-5900

Where can I find a Florida property record?

You will need to contact the County Appraiser office where the property record is.

Every jurisdiction has different forms and fees.

Example – Miami-Dade
Miami-Dade Property Appraiser Property Search

South Dade Office
Miami-Dade County Property Appraiser
South Dade Government Center
10710 SW 211 Street
Suite 207
Cutler Bay, FL 33189

Phone number: 305-232-3810

FAQs

Can a request be submitted by non-residents in Florida?

The Public Records laws state that you can access a public record regardless of if you live in the state of Florida. The eligibility to access public records extends to everyone in the United States.

Is there a records custodian in Florida?

In Florida, any person who has custody of a public record must share it.

The title, records custodian, isn’t used, but access should still be granted.

What exemptions exist for public records in Florida?

The Florida Constitution doesn’t list any exemptions and assumes that all records are public.

How long does Florida have to respond to a public records request?

Some states spell out a window of time that the state must respond to a request for information.

However, Florida is not one of those states.

The Florida State Constitution says all requests must be handled “promptly,” and every effort should be made to see if a record exists and if so, it should be delivered to the person requesting it promptly.

What kind of enforcement is in place for public records requests in Florida?

Florida doesn’t have much enforcement regarding appeals or denials for information.

If, for example, you’re denied access to public records, there is no appeal process. Several states spell out an appeal process, but Florida does not.

The state offers a mediation program through the Florida Attorney General’s Office to resolve potential disputes..

What fees are associated with requesting Florida public records?

In Florida, the cost to duplicate documents is $0.15 per one-sided page and $0.20 for double-sided pages, and $1 per certified copy.

Florida law also provides clearance for additional fees if a request comes in that ties up extensive resources.