2

Georgia

There are many records you can legally access as an American citizen.

Many government agencies can keep documents, and you could feel like you are running in circles to find the right agency for the record you are trying to obtain.

While having everything online makes it easier to access records, there could be some agencies that don’t offer this option.

Generally, any public forum can be obtained using a Freedom of Information Act (FOIA letter of request submitted to the agency with the record.

Each state has different rules, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Georgia public records law say?

Open records under Uniform Court Rule 21 apply to all three branches of Georgia’s government, including executive, legislative and judicial. However, there are specific exemptions where you can’t ask for public records, including:

• National historic places
• Wildlife refuges
• Security plans or measures that fall under homeland security
• Sports records of those under the age of 12
• Certain real estate documents where a government agency is trying to buy or construct on land

In Georgia, officials and agencies have three business days to respond to your FOIA request.

The state is no longer allowed to charge search and retrieval costs because of the 1991 court case Trammell v. Martin.

The copying cost can run $.25 per page, but that is the limit. There could be an exception if there is an unusual time, effort, and cost in searching and retrieval, but the state must let you know in advance of any exceptional circumstances or cost.

If a request is denied, a requester has a few options. You can file a complaint with the Georgia Attorney General or file a civil or criminal case in court to fight the decision.

To learn more, visit the official website of the state, Georgia.gov.

How can a person access public records in Georgia?

Some records are online, while others must be requested using an open records request form. If a formal request is needed, it can be sent via email, mail, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details of the document
• A time frame that you’d like to receive the materials by
• Document delivery method

Georgia Criminal Records

People may want to see someone’s criminal record for several different types of reasons.

The most common reason is employment as most employers require potential employees to agree to a background check before hiring.

Other reasons could be to check someone out before dating them or because a family member is dating them. It could also be helpful if you are planning to bring someone on as a business partner.

The Georgia Crime Information Center (GCIC) maintains criminal records.

What’s on a Georgia criminal record?

A Georgia criminal history typically features details about every encounter with law enforcement agencies.

• Aliases
• Date of arrest
• Arrest Records
• Charges
• Prosecution date
• Guilty Pleas
• Convictions
• Felony or misdemeanor charge

Where can I find Georgia criminal records?

Those seeking criminal records on any individual in Georgia must make an appointment to go to the Georgia Crime Information Center lobby office and speak to someone. This is where record inspections and fingerprint services are offered under the command of the Georgia Bureau of Investigation (GBI)

Georgia law states that anyone can obtain a criminal history record as long as they provide signed consent of the person being researched.

It must be submitted to an official from the GCIC and must include the person’s full name, address, social security number, and birthdate.

Georgia Crime Information Center
CCH/Identification
P.O. Box 370808
Decatur, Georgia 30037

Georgia Inmate Records

The last published statistics from 2016 show there are 53,064 people in Georgia’s prison system, which puts it relatively high in the nationwide ranking for the number of inmates in house. Its national rate was 512 per 100,000 people who face sentences of more than a year in 2016.

People may want to see an inmate’s record for several reasons, including employment or if they are a crime victim.

What’s on a Georgia inmate record?

States are different in exactly what is on an inmate record, but Georgia is typical as there is certain personal information all states include in this type of public record.

That information is:

• Personal information like a person’s name, birth date, and gender
• A mug shot
• Inmate location
• Inmate registration number
• Jail transfer information
• Custody status
• Law enforcement office making the arrest, police department, sheriff, state police, etc.

Where can I find Georgia inmate records?

You will use the Department of Corrections Offender Query to access the Georgia inmate record.

To search, you can enter either the person’s name, ID number, or case number. However, someone using the site must agree to its terms of use, including acknowledging that some records may not be complete.

If you request the record, it’s your responsibility to verify the information by writing a request to the Inmate Records and Information office.

PO Box 1529
Forsyth, Georgia 30129

Georgia Court Records

State court records are maintained by the Clerk of Court’s Office can include much information regarding any connection a person has with the courts or a case.

What’s on a Georgia court record?

Court records can be extensive and include a lot of many types of documents.

These documents can include things like:

• Court minutes
• Case files
• Dockets
• Court orders
• Judgments
• Jury records and files
• Witness documentation

Where can a person find Georgia court records?

This Georgia website consolidates each county’s civil and criminal cases into one place.

You can use the Georgia Courts and Records database to access the record.

You must register for an account at the provider’s link though but registration is free.

State and local court records are stored at the courthouses in each Georgia County, under the specific court that heard the case.

Most are available through the County Clerk’s office, which tends to handle all records. You can call the court clerk in the county where the record may be to arrange a time and method of obtaining court records.

Example – Cobb County
Cobb County Search Judicial Records
100 Cherokee Street
Marietta, GA 30090

Phone number: (770) 528-1000

Georgia Vital Records

The Georgia Department of Public Health maintains public vital records.

Georgia’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Georgia vital records requests will vary depending on the document you are attempting to access.

What information do I need to request a Georgia birth certificate?

The Request for Search of Birth form will ask you for specific information:

• Full name
• Gender
• Date of birth
• Place of birth
• Age
• Ethnicity

Where can I find a Georgia birth certificate?

You can access a certified copy of a Georgia birth record by completing the Request for Search of Birth (Form 3918) and submitting it in person or by mail.

Or, you can request one online using VitalChek.

A certified copy of a birth certificate is $25.

You can purchase two additional copies for $10.

Georgia Department of Public Health
State of Georgia Building
2 Peachtree St UNIT 5
Atlanta, GA 30303

Phone number: 404-679-4702

What information do I need for a death certificate in Georgia?

The Research for Death Record Search form requires specific information:

• Full name of the deceased at birth
• Gender
• Date of death
• Place of death
• Age of death
• Race
• Name of the funeral home

Where can I find a Georgia death record?

You can obtain a certified copy of a Georgia death record by completing the Request for Search of Death Record Form 3912 and submitting it in person or by mail.

Or, you can request one online using VitalChek.

A certified copy of a death certificate is $25.

You can purchase two additional copies of a death record for $10.

Georgia Department of Public Health
State of Georgia Building
2 Peachtree St UNIT 5
Atlanta, GA 30303

Phone number: 404-679-4702

What information do I need to request a marriage certificate in Georgia?

The Marriage Verification Request form will ask you for specific information:

• Both spouses’ full names before marriage
• Date of marriage
• Place of marriage

Where can I find an existing Georgia marriage record?

You can access a certified copy of a Georgia marriage license by completing the Marriage Verification Request Form and submitting it in person or by mail.

Or, you can request one online using VitalChek.

A certified marriage certificate is $10.

What information do I need to request a divorce certificate in Georgia?

The Clerk of the Superior Court maintains all divorce records in Georgia.

Contact your Court Clerk to inquire about fees, forms, and processes.

Where can I find a Georgia divorce record?

You will need to contact the Clerk of Superior Court where the divorce was granted.

All divorce decrees are public records in Georgia.

Georgia Property Records

Georgia public property records are maintained by the Clerk of Superior Court Clerks’ offices.

The information on a public property record will differ depending on what information you are attempting to obtain.

• Residential or commercial purpose
• Liens
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

What information do I need to request property records in Georgia?

Forms for public property records differ depending on the Superior Court Clerk’s office.

Where can I find a Georgia property record?

You will need to contact your Superior Court Clerk’s Office to inquire about specific forms, fees, and processes.

Example – Fulton County
Fulton County Records and Real Estate Services
Lewis R. Slaton Courthouse
136 Pryor Street
Suite C155
Atlanta, Georgia 30303

Phone number: 404-613-5313

FAQs

Can a request be submitted by non-residents of Georgia?

Whether they live in Atlanta or Denver, any United States citizen can request records. However, this wasn’t always the case. The citizenship requirement was removed from the Georgia Open Records Act in 2012.

Is there a records custodian in Georgia?

Georgia does not have a general records custodian or ombudsman.

What exemptions exist for public records in Georgia?

There are several exemptions to public records access in Georgia, including documentation on national historical places, wildlife refuges, security plans or measures that fall under homeland security, sports records of those under the age of 12, and some real estate documents where a government agency is trying to buy or build.

How long does Georgia have to respond?

In Georgia, a government agency has three days to respond to your FOIA request.

Is there an appeals process in place for public records request in Georgia?

Someone denied an open records request could file a complaint with the Georgia Attorney General’s office or file a civil or criminal action in the court overseeing the records.

In some cases, that could be the Georgia Supreme Court, a federal court, a local superior court for criminal and some civil matters, and a local magistrate court or probate court.

What fees are associated with requesting public records in Georgia?

Changes in Georgia’s laws prevent agencies from charging hefty fees for a public records search. The most that can be charged is $.25 per page copy.

There are some rare cases where a search and retrieval cost is required should the document be hard to find. The agency with the record must notify you of an anticipated cost when they send a response to a FOIA inquiry.

1

Colorado

There are many records you can legally access as an American citizen.

Many government agencies can keep documents, and you could feel like you are running in circles to find the right agency for the record you are trying to obtain.

While having everything online makes it easier to access records, there could be some agencies that don’t offer this option.

Generally, any public forum can be obtained using a Freedom of Information Act (FOIA) letter of request submitted to the agency with the record.

Each state has different rules, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Colorado public records law say?

Anyone in the United States can request a public record from the three branches of government in Colorado under The Colorado Open Records Act or “CORA.”

Most records or writings can be requested unless it is a juvenile record, mental health care, or protected under a state statute. The records are open to inspection in a variety of ways. They can be mailed or faxed, and some can be accessed online.

Physical and electronic records are available to request, including maps, photos, digital data, emails, documents, books, and recordings.

You do not have the right to ask for the papers to be mailed to you in a specific format, for example, on a thumb drive. The government agency will determine what format will be sent or be open for your inspection.

Another note of importance is that government employees are prohibited by law from explaining or offering their opinion on the records you request.

How can a person access public records in Colorado?

To conduct public records search in Colorado, a person must submit a public records request. The request is sent via mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you access records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Colorado Criminal Records

People may want to see someone’s criminal record for several different types of reasons.

The most common reason is employment as most employers require potential employees to agree to a background check before hiring.

The Colorado Bureau of Investigation maintains criminal records in the state.

What’s on a Colorada criminal record?

Colorado criminal records contain the criminal’s name and aliases, charges against the subject, and a detailed physical description, including tattoos.

Other information on the record, besides a person’s criminal history, could include:

• Date of birth
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status.
• The law enforcement agency that conducted the arrest, the police department, county sheriff, state police, etc.

Where can a person find Colorado criminal records?

You can access criminal records through the Colorado Bureau of Investigation.

The price is search for $5 per search.

The record only includes crimes for which a person was fingerprinted, so minor violations like a traffic ticket will not be on the record.

Colorado inmate records

Colorado’s Department of Corrections maintains and stores all of the records on its inmates.

Colorado houses approximately 18,419 inmates at twenty-two state and two private prisons.

What’s on a Colorada inmate record?

As you look into an inmate’s record, expect to find various information depending on the county or region. There will be specific details about the inmate’s incarceration circumstances and possibly previous incarceration.

The records you receive will provide the following information:

• Personal information like a person’s name, birth date, and gender
• A mug shot
• Inmate location
• Inmate registration number
• Jail transfer information
• Custody status

Where can a person find Colorado inmate records?

The Colorado Department of Corrections website has details on finding an inmate and up-to-date information on policies. The policies can cover regulations for visitations or how to send money.

You need to know the first and last name of the inmate or the inmate’s six-character ID number to conduct an online search for an inmate

Colorado Court Records

Access has been granted to Colorado Public Records since 1969, which includes court documents. Court records fall into two categories: Civil and criminal court records.

Civil court examples are liability suits, nonpayment for goods, landlord vs. tenant issues, car accidents, and divorce proceedings. Bankruptcy is a civil court record.

Criminal case examples are robbery, dealing drugs, kidnapping, burglary, gambling, and violent crimes like murder and rape.

The Clerk of Courts Offices maintains court records in Colorada.

What’s on a Colorado court record?

You can request several types of court records from a court case. Court records are extensive, especially if the case took a long time to conclude.

You will find the following documents the most helpful:

• Court minutes examples can include estate settlements, licenses for businesses, tax and public building information, and land matters.
• Case files can contain copies of evidence, writs, testimony, and subpoenas
• Court dockets
• Orders of the court or the decision as decided by the judge
• Judgment documentation and when the case is closed
• Jury records and files
• Witness documentation
• Appointment of guardians

Where can a person find Colorado court records?

You can access some court records by using the Colorado State Archives database.

To access the records, you need to know a name, year, case type, case number, or the county the case was heard in.

If you wish to make a formal request, you will need to complete the Request Records by Mail Form and submit it by bail.

If the state archives do not have what you are looking for, you can request records from the state’s trial courts, county courts, district courts, appeals court, and the Colorado State Supreme Court.

You can contact the Colorado Judicial Branch for questions about court and jurisdiction.

Colorado Vital Records

The Colorado Department of Public Health and Environment maintains public vital records.

Colorado vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Colorado vital records requests will be different depending on the document you are requesting.

Colorado Department of Public Health and Environment
4300 Cherry Creek Drive
S. Denver, CO 80246

Phone number: 303-691-774, 303-692-2329

What information do I need to request a Colorado birth certificate?

Your open records request for a Colorado birth record will include:

• Full name
• Gender
• Date of birth
• Place of birth

Where can I find a Colorado birth certificate?

You can request a Colorado birth record online using GoCertificates or VitalChek.

You can also request a form by phone.

866-300-8540

What information do I need for a death certificate in Colorado?

The public death record form requires specific information:

• Full name of the deceased at birth
• Gender
• Date of death
• Place of death

Where can I find a Colorado death record?

You can obtain a Colorado death certificate online using GoCertificates or VitalChek.

You can also request a form by phone.

Phone number: 866-300-8540

What information do I need to request a marriage certificate in Colorado?

The public request for a marriage certificate will ask you for specific information:

• Both spouses’ full names before marriage
• Date of marriage
• Place of marriage

Where can I find an existing Colorado marriage record?

You will need to contact the Clerk and Recorder in the jurisdiction where the marriage license was issued.

You can order a Certified Verification of Marriage online using GoCertificates or VitalChek.

What information do I need to request a divorce certificate in Colorado?

The information on your public divorce records request will vary depending on the court and jurisdiction.

Where can I find a Colorado divorce record?

You will need to contact the County District Court where the dissolution of marriage was granted.

Example – El Paso County
El Paso County Clerk’s Office
212 N. Wahsatch Avenue
Colorado Springs, CO 80903

You can order a Certified Verification of Divorce online using GoCertificates or VitalChek.

Colorado Property Records

Colorado public property records are maintained by the County Assessor’s Office.

The information on a public property record will differ depending on what information you are attempting to obtain.

• Residential or commercial purpose
• Liens
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate
• Real estate information

What information do I need to request property records in Colorado?

Forms for Colorado public property records are different depending on the record and the County Assessor’s Office.

Where can I find a Colorado property record?

You will need to contact the County Assessor’s Office in the jurisdiction of the property record to inquire about specific forms, fees, and processes.

Example – County of Denver
County of Denver County Assessor Property Records Website
201 W Colfax Ave #406
Denver, CO 80202

Phone number: 720-913-4162

FAQs

Can a request be submitted by non-residents in Colorado?

According to the Colorado Open Records Act, anyone can request a public record.

Whether you live in Denver or New York City, you can request a record. There is no state residency requirement.

Is there a records custodian in Colorado?

Colorado does not have a records custodian.

The custodian defaults to the director or head of the agency who has personal control and custody of the records which differs between governmental agencies.

What exemptions exist for public records in Colorado?

Records that would not be released to you are contrary to state or federal statutes. A ruling by the Colorado Supreme Court or by order of any court could cause an exemption.

Juvenile court records are exempt from public records requests in the state of Colorado.

How long does that state have to respond to a public records request?

The Colorado Secretary of State’s website says the Secretary of State’s office will make every effort to respond within three working days of a request. There may be a seven-day extension added to specific records.

If clarification is needed to complete your request, it will take longer for you to receive them. The records will be made available for 30 days in a public office if you are viewing them in person, and after that, the record will be closed again.

Is there an appeals process in place for public records request in Colorado?

Colorado does not have a process for an appeal. Once you are denied or do not receive the information you are seeking, litigation would be the only means to obtain this information.

What fees are associated with requesting public records request in Colorado?

Fees do apply to your request. The fees can vary and depend upon the time needed to locate and copy the records.

If it requires more than one hour for a staffer to find the files, redact personal information and copy them, an hourly fee of $30.00 can be charged.

If you have many pages to copy, the fees add up quickly. The agency requires an advance deposit before they begin the request. Once the request is completed, it must be paid for in full before the agency will conduct a records search for you.

0

Illinois

In 1967, the Freedom of Information Act (FOIA) was the first time the public could access records that were once kept private.

Since then, each state has created its FOIA. Each state has different rules, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Illinois public records law say?

When you submit a Freedom of Information Act (FOIA) request, government agencies have five business days to respond. Anyone from any state may request public information found in Illinois.

Submissions can be made in person, verbally, by email, or by mail. Some agencies have specific requirements. There is a detailed list of reasons for the denial, and any denials for information must cite one of those reasons.

All branches of the state government are subject to open records, but there are more than 25 categories of broad, detailed exemptions, according to the Freedom of Information Act in the Illinois Constitution.

You can contact the Illinois Secretary of State about public records laws.

How can a person access public records in Illinois?

Some records are available online for public records access in Illinois, while others might require a formal request. If a bid is necessary, it can be delivered by mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you’d like to receive the materials by
• Document delivery method

Illinois Criminal Records

The Illinois State Police maintains criminal records or criminal histories.

Criminal records are usually requested by employers looking to vet a new candidate. For a fee, the employer can run a background check, which looks into a person’s interactions with law enforcement and the judiciary branch.

What’s on an Illinois criminal record?

An Illinois arrest record typically features details of the alleged crimes as well as:

• Aliases
• Date of arrest
• Arrest Records
• Charges
• Prosecution date
• Guilty Pleas
• Convictions
• Felony or misdemeanor charge

Where can I find Illinois criminal records?

You will go through the Illinois State Police Bureau of Investigation to obtain a criminal record.

For a thorough report, you will need to submit fingerprints, which you can have done in person or requested by mail.

801 South 7th Street
Suite 100-M
Springfield, IL 62703

There are also name-based inquiries for quicker background checks through the Criminal History Response Process (CHIRP). You can register and link directly with CHIRP from the ISP website. While a fingerprint inquiry requires the consent of the person, a name search does not.

It costs $20 to get state records with fingerprints on paper and $15 to get them sent electronically.

Name-based inquiries are $16 for paper documents and $10 for electronic records.

Illinois Inmate Records

Illinois typically has more than 52,000 prisoners in its prison system across the state.

Accessing inmate records can provide information on who has been released and who remains behind bars.

What’s on an Illinois inmate record?

Inmate record information can be different from state to state, but Illinois records typically have both personal information and details of the person’s prison sentence.

That would include information such as:

• Personal information like a person’s name, birth date, and gender
• A mug shot
• Inmate location
• Inmate registration number
• Jail transfer information
• Custody status
• Law enforcement office making the arrest, police department, sheriff, state police, etc.

Where can I find Illinois inmate records?

The Illinois State Department of Corrections maintains inmate records.

You can access various offender searches through the IDOC website.

You can search by the last name, IDOC number, or birthdate.

Illinois Department of Corrections
1301 Concordia Court
P.O. Box 19277
Springfield, IL 62794-9277

Phone number: (217) 558-2200

Illinois Court Records

Court Clerks maintain court records in Illinois.

You can find a complete list of courts, as well as contact information for court clerks.

What’s on a court record?

Court records can be extensive and include a lot of many types of documents.

These documents can include things like:

• Court minutes
• Case files
• Dockets
• Court orders
• Judgments
• Jury records and files
• Witness documentation
• Child support orders

Where can I find Illinois court records?

Those seeking Illinois court records must obtain them from the local court handling the case.

The Illinois Association of Court Clerks makes it easier by listing all the county links on their page. Those seeking information should contact the county clerk listed to find out how to obtain court records. Be prepared to place a formal request for records involving court cases and have case information and a case number handy, if possible.

The largest Illinois court circuit is the Cook County Circuit Court.

There is no online access to court records. You must physically go to the Cook County Courthouse and use a public-access terminal to access records as the system doesn’t publish criminal records online. Also, Cook County does not keep dispositions for arrests or charges where they didn’t go to court.

Circuit Court of Cook County
50 West Washington Street, Room 2600
Richard J. Daley Center
Chicago, IL 60602

Phone number: (312) 603-6000

The fee is $9 in Cook County.

In Illinois courts, the clerk can charge you a certified disposition fee to process your request.

The process to access court records remains the same no matter where the case was heard. Whether it was heard by the Illinois Supreme Court or elsewhere in the judicial circuit, your point of contact should be the clerk of court at the specific courthouse.

Illinois Vital Records

The Illinois Department of Public Health maintains vital records statewide.

Illinois public vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public vital records requests will vary depending on the document you are wishing to obtain.

What information do I need to request an Illinois birth certificate?

The Application for Illinois Birth Record from the State form will ask you for specific information:

• Full name on the birth record
• Date of Illinois Birth
• Place of Illinois Birth
• Gender
• Full name of both parents before marriage

Where can I find an Illinois birth certificate?

You can obtain a certified copy of an Illinois birth certificate by completing the Application for Illinois Birth Record and submitting it by mail or fax.

Or, you can request one online using VitalChek.

A certified birth certificate is $15 for a long-form birth certificate and $10 for a short form certified copy.

All additional copies cost $2.

Illinois Department of Public Health
Division of Vital Records
925 E. Ridgely Ave-2737
Springfield, Illinois 62702

Fax: 217-523-2648

What information do I need for a death certificate in Illinois?

The Application for Illinois Death Record requires specific information:

• The death certificate number, if possible
• Full name on the death record
• Date of death
• Gender

Where can I find an Illinois death record?

You can obtain a certified copy of an Illinois death certificate by completing the Application for Illinois Death Record and submitting it by mail or fax.

Or, you can request one online using VitalChek.

A certified death certificate is $19.

All additional copies cost $4.

Illinois Department of Public Health
Division of Vital Records
925 E. Ridgely Ave-2737
Springfield, Illinois 62702

Fax: 217-523-2648

What information do I need to request a marriage certificate in Illinois?

The Application for Verification of Marriage Record will ask you for specific information:

• Name of both spouses
• Place of marriage
• Date of marriage

Where can I find an existing Illinois marriage record?

You can access a certified copy of an Illinois marriage record by completing the Application for Verification of Marriage Record Files and submitting it by mail or fax.

Or, you can request one online using VitalChek.

A certified marriage certificate is $5 for each copy.

Illinois Department of Public Health
Division of Vital Records
925 E. Ridgely Ave-2737
Springfield, Illinois 62702

Fax: 217-523-2648

What information do I need to request a divorce certificate in Illinois?

The Application for Verification of Dissolution of Marriage Records will ask you for specific information:

• Name of both spouses before marriage
• Place of divorce
• Date of divorce

Where can I find an Illinois divorce record?

You can access a certified copy of an Illinois divorce certificate by completing the Application for Verification of Dissolution of Marriage and submitting it by mail or fax.

Or, you can request one online using VitalChek.

A certified divorce record costs $5 for each copy.

Illinois Department of Public Health
Division of Vital Records
925 E. Ridgely Ave-2737
Springfield, Illinois 62702

Fax: 217-523-2648

Illinois Property Records

Illinois Property records are maintained by the County Assessor’s Office.

The information on a public property record will differ depending on what information you are attempting to obtain.

• Residential or commercial purpose
• Liens
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

What information do I need to request property records in Illinois?

Forms for public property records differ depending on the County Assessor’s Office in the state of Illinois.

Where can I find an Illinois property record?

You will need to contact your County Clerk’s Office to inquire about specific forms, fees, and processes.

Example – Illinois County
Cook County Property Search
118 N Clark St #320
Chicago, IL 60602

Phone Number: (312) 443-7550

FAQs

Can a request be submitted by non-residents in Illinois?

Anyone in the United States can submit an open records request regardless of their state.

Is there a records custodian in Illinois?

Illinois has a state official in charge of records. However, the Attorney General’s Office has a division called the Public Access Counselor to help resolve disputes between those requesting and agencies refusing to honor the request.

All agencies must notify the Public Access Counselor of any denials and reasons for the denial.

What exemptions exist for public records in Illinois?

While no agency is exempted from FOIA requests, there are exemptions with explicit language for each category and listing ways where a request could be exempted. Exemptions in the federal freedom of information law can also be used to exempt certain state documents.

Illinois exemptions are broad, so anyone seeking information should read the same law. Some of the things exempted are:

• Private information
• Personal information
• Law enforcement information inactive or ongoing investigations
• Law enforcement information that could lead to a biased trial or mistrial
• Trade secrets
• Grant or proposal documents
• Educational Examination Data Architectural or engineering data on facilities
• Communications with attorneys or auditors
• Closed meeting minutes until released under the Open Meetings Act
• Public employee grievances or disciplinary action
• Real estate proprietary insurance data
• Security threats

How long does Illinois have to respond?

The agency has five business days to respond.

Is there an appeals process in place for public records requests in Illinois?

Those who don’t receive a response from the agency within the time required or disagree with the denial of a request for information can file a complaint with the Public Access Counselor’s office.

Agencies found guilty of wrongdoing incur significant penalties of $2,500 and $5000.

If the requester feels the Public Access Counselor didn’t make the right decision in their FOIA request, the one requesting information can appeal the decision by filing a lawsuit with a Circuit Clerk.

What fees are associated with requesting public records in Illinois?

Fees for a public records search in Illinois are specified in the law. Agencies can’t charge search fees and must trust only the actual cost of labor to copy them. Also, if they don’t respond within five business days, they could dismiss the fee.

There are no fees for requests totaling less than 50 black and white pages, and those in color can only be charged the cost of copying them. The copying fee is $.15 per page.

With electronic records, the price can only include the cost of the medium that the document is copied onto, such as a flash drive. The Illinois Vehicle Code sets the fee for driving records.

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North Carolina

Whether you live in Raleigh or New York City, you can request public records held in the state of North Carolina.

The state has an open policy, but it is essential to understand the system if you are trying to request documents of any kind.

As you might expect, any type of record can be difficult. Records are held at different agencies. Some require a request form; others are searchable online.

Navigating the state’s world of public records requires some direction.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the North Carolina public records law say?

North Carolina’s Public Records Law can be defined as expansive but without any actual form of enforcement.

Agencies cannot ask a requester why they are searching for specific records. A separate office negotiates fees based on requests to maintain minimal costs.

There is no time limit on when requests must be completed, and there is currently no formal appeal system process, so requesters must deal with good faith agencies that have the support of the law on their side.

Under the public records law in North Carolina, individuals are entitled to public inspection of records held by all public agencies.

The term public agency is defined as an agency of the North Carolina government or any of its subdivisions, including every public officer and public office, board, commission, institution, bureau, department, council, unit, or authority of the state government or a subdivision of government.

More information can be found on the state website, NorthCarolina.gov.

How can I access public records in North Carolina?

In some cases, accessing public records in North Carolina requires a physical form to request the document. In other cases, online databases can provide 24/7 access to information; no form is required.

If a physical form is required, it can be sent by mail, email, or phone to the corresponding department.

Note that state agencies and employees are not required to create and compile a government record if one does not currently exist.

With each department different, expect slight variations to the rules if accessing records from multiple locations.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

North Carolina Criminal Records

The criminal records within North Carolina are classified as official documents that detail all criminal activities committed in the state.

These documents are prepared and maintained by law enforcement agencies, courts, agencies, detention, and correctional facilities.

Criminal records describe felonies and misdemeanors of alleged and convicted criminals and records of arrest, indictment, and conviction.

The North Carolina Department of Public Safety maintains criminal records in the state.

What’s on a North Carolina criminal record?

A criminal record provides a detailed record of a person’s history with law enforcement. These records are taken from various sources and include a person’s arrest records, prior convictions, and incarcerations within the state’s prisons.

More specifically, a criminal record or a background check will provide the following information:

• Date of birth
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status

Where can I find North Carolina criminal records?

The North Carolina Department of Public Safety works with the state’s court system to provide criminal background checks.

How expansive criminal records are in North Carolina varies? You can contact the local government law enforcement agency for localized criminal record requests.

You will use the North Carolina Court System to request fingerprint-based background checks, also known within the state of North Carolina as the ‘Right to Review’ record.

The processing fee for requests for criminal records is $14.

North Carolina Inmate Records

The state of North Carolina has approximately 31,000 inmates within its corrections system. Inmate records can provide information on current inmates housed within any correctional facility within the state.

North Carolina Department Of Public Safety Offender Public Information maintains inmate records in the state.

What’s on a North Carolina inmate record?

The information on inmate records varies from state to state; in North Carolina, the records usually contain personal information and specific details about a person’s incarceration situation.

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Social security number
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can a person find North Carolina inmate records?

North Carolina Department Of Public Safety Offender Public Information search will provide you with the inmate record you are accessing.

You will need to provide specific details:

• Inmate’s full name
• Gender
• Race
• Date of birth
• Incarceration identification number

The same system can provide information on parolees. The search function allows you to search for active inmates or active parolees.

North Carolina Court Records

North Carolina citizens have the authority to search for, obtain, and utilize public records held by the state government, county government, municipality, or city.

Under the Freedom of Information Law, requesters have the tools necessary to acquire records easily and more efficiently.

What’s on a North Carolina court record?

In most cases, court records are quite extensive and come with various documents. Most people find these documents to be the most helpful:

• Court minutes
• Case files
• Court orders
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where can I find North Carolina court records?

In order to access court records, a request can be made at a clerk’s court office in any county.

To find a case, you can use the court terminals to search using the defendant’s name, case number, and/or victim/witness name.

Copies of any paper documents can be processed for a nominal fee.

An individual can access information about civil, estate cases, or special proceedings in the North Carolina state court system on self-service public terminals located in the Clerk of Court’s office in any county.

View the user’s manual for the system where the information is stored. Paper copies can be prepared by staff for a small fee.

You can use the North Carolina Judicial Branch website to find the court that maintains the record you are attempting to access.

North Carolina Vital Records

The North Carolina Department of Health and Human Services maintains vital records in North Carolina.

When requesting a North Carolina Vital Record, you will need to contact the Register of Deeds in the jurisdiction where the event happened.

North Carolina’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in North Carolina will vary depending on the document you access and the Register of Deeds Office request form.

North Carolina Department of Health and Human Services
NC Department of Health and Human Services
2001 Mail Service Center
Raleigh, NC 27699-2001

Customer Service Center: 1-800-662-7030

What information do I need to request a North Carolina birth certificate?

The North Carolina birth certificate request application will ask for specific information.

• Full name on the birth record
• Date of birth
• Parents’ full name before marriage

Where can I find a North Carolina birth certificate?

You can request a certified copy of a North Carolina birth record by completing the birth record request form and submitting it by mail or in person with the Register of Deeds.

Example – Person County Register of Deeds
Vital Records Request Form
Tonya R Wilson – Registrar
P.O. Box 209
Roxboro, North Carolina  27573

The cost of a certified birth certificate in North Carolina is $10. You can purchase a non-certified copy for $1.

What information do I need for a death certificate in North Carolina?

The North death record request form will ask for specific details when ordering a death record.

• Full name on the death record
• Date of death
• Gender
• Full name of parents

Where can I find a North Carolina death record?

You can request a certified copy of a North Carolina death record by completing the death record request form and submitting it by mail or in person.

Example – Wake County Register of Deeds
Application for Wake County Birth Certificate
Wake County Register of Deeds
Attention: Vital Records
P. O. Box 1897
Raleigh, NC 27602-1897

The cost of a certified death record is $10 in North Carolina. You can purchase a non-certified copy for $1.

What information do I need to request a marriage certificate in North Carolina?

The North Carolina death record request form will ask for specific details when ordering a death record.

• Full name of both spouses
• Date of death

Where can I find an existing North Carolina marriage record?

You can request a certified copy of a North Carolina marriage record by completing the marriage certificate request form and submitting it by mail or in person.

Example – New Hanover County
New Hanover County Application for Vital Records
320 Chestnut Street
Suite 120
Wilmington N.C. 28401

The cost of a certified death record is $10 in North Carolina. You can purchase a non-certified copy for $1.

What information do I need to request a divorce certificate in North Carolina?

The Clerk of Court maintains divorce records in North Carolina.

Every Clerk’s Office will have different procedures when accessing county records.

Where can I find a North Carolina divorce record?

You will need to contact the Clerk of Court’s Office that granted the divorce to ask about forms, fees, and office hours.

North Carolina Property Records

The North Carolina Secretary of State maintains property records in North Carolina.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in North Carolina?

You will need basic information to access a public property record.

Where can I find a North Carolina property record?

You will use the Secretary of State Land Records search to do a public records search.

FAQs

Can a request be submitted by non-residents of North Carolina?

Anyone can request and receive records that pertain to public business.

Is there a records custodian in North Carolina?

North Carolina public records policy does not list a records custodian. Records are available with each state department.

What exemptions exist for public records requests in North Carolina?

According to North Carolina General Statutes agency of North Carolina government may refuse to disclose requested records if one or more of the following exemptions apply:

• Communication between attorneys and government clients made within the scope of the attorney-client relationship
• Local and state tax information
• Some Supreme Court, Superior Court, and Court of Appeals rulings
• Public enterprise billing information
• Confidential information
• Personally identifiable admissions information for North Carolina public universities
• Trade secrets
• Specific government lawsuit settlements
• Criminal investigation records
• Criminal intelligence information records
• Information obtained via a 911 database
• Emergency response plans
• Photographs and recordings of autopsies

This is an abbreviated list as numerous other exceptions can be applied under the state’s public records law.

How long does North Carolina have to respond to a public records request?

North Carolina does not specify a response time for public records.

Is there an appeals process in place for public records request in North Carolina?

There is no official appeals process in North Carolina, so if a request is denied for any reason, you can ask for a reason for the denial.

Non-exempt portions of the record can be released, or the exempt portions can be redacted.

You can contact the North Carolina Attorney General to report violations of the Freedom of Information Act.

Are estate records available in North Carolina?

North Carolina considers all real estate records public.

What fees are associated with requesting public records in North Carolina?

Agencies in the state of North Carolina only have the power to be able to charge for copies unless an ‘extensive amount of labor’ is involved in providing the public records.

In some instances, the State Chief Information Office can mediate fees by a requester.

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Texas

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California

Anyone who has ever tried to get public records in California knows that it can be a challenging process.

Records are maintained across several departments within the state.

The California Constitution and the California Public Records Act state that all Californians have the right to access public records housed by both a local agency and state government agencies.

California public records include

• Criminal records
• Court records
• Inmate records
• Vital records

California has public records laws that specify response times and has limited exemptions for a public records search.

If a records request is denied in California, there is no appeals process in place.

California public records include criminal records, inmate records, court records, and vital records.

What does the California public records law say?

The California Public Records Act says that every individual has the right to access records that relate to the conduct of the people.

The California Public Records Act exempts information that is deemed solely personal that happens to be included on a public record.

Under California law, responses must be met within ten days and apply to executive and state agencies.

Residency within California is not required. However, there is no appeal option if a public records request is denied.

How can I access public records in California?

In California, you must submit a public records request to access public documents regardless of the agency. Every governmental department has a different process, procedures, and price.

A California public records request is sent via mail, email, or phone to the record-holding agency.

Some departments require you to submit a physical form.

Every department is different, so expect some variation to the rules if accessing government records from multiple places.

In general, a public records request should include:

• Your contact information
• The name of the document with a detailed description
• A time frame that you’d like to receive the materials by
• Document delivery method, whether by email or mail

California governmental public agencies and offices have different office hours and procedures. It is a good idea to always call before arriving in person.

California criminal records

California criminal records, or criminal history, can include all information relating to interactions with law enforcement and the court system.

The State of California Department of Justice maintains California criminal records.

Depending on the state and agency, it typically doesn’t have traffic offenses and sometimes won’t include misdemeanors.

• Date of arrest
• Charge
• Prosecution date
• Guilty Pleas
• Convictions
• Felony or misdemeanor charge

Criminal records are often accessed by employers who want to conduct a background check on a possible hire.

The Office of the Attorney General does release public criminal records to non-profit organizations.

What’s on a California criminal record?

A person’s criminal record includes a thorough overview of their interaction with law enforcement and is maintained by multiple agencies.

California public criminal records consist of arrests, convictions, and incarcerations.

Specifically, a criminal record or background check includes the following information:

• Personal information (name, birth date, nationality)
• Mugshot
• Fingerprints
• Distinguishing physical features, such as tattoos, scars, moles
• Any misdemeanors or felonies
• Descriptions of the crime(s)
• Arresting agency – sheriff’s office, police departments, or California state police
• Sex offender status

Where can I find California criminal records?

The Office of the Attorney General and the California Department of Justice maintains criminal records in California.

The OAG provides background checks that can be accessed through law enforcement agencies and the official California State Records Online Database.

Manual fingerprints are required as part of the government code to initiate a background search as criminal records are not provided without a person’s knowledge.

Office of the Attorney General
455 Golden Gate Avenue
Suite 11000
San Francisco, CA 94102-7004

Phone number: 415-703-5500

Criminal Inmate Records

The California Department of Corrections and Rehabilitation maintains California state prison records.

Every state maintains records on its prison population. For people interested in an inmate’s location, prison term, and pending transfers, inmate records are the best source of information.

What’s on a California inmate record?

California, records typically contain a combination of personal information and specific details about a person’s incarceration and arrest.

The following information can be acquired when public access is provided to inmate records:

• Name
• Birth Date
• Gender
• Arrest Records
• Mugshot
• Inmate location
• Inmate registration ID number
• Custody status
• Jail transfer info

Where can I find California inmate records?

The California Department of Corrections and Rehabilitation website provides prison contact information and links that allow you to locate offenders and provide information for victims and advocates.

You will use the California Inmate Locator to find an inmate’s public record.

California Department of Corrections and Rehabilitation
1515 S St #101n
Sacramento, CA 95811

Phone number: 916-324-7308

California court records

California court records provide extensive information from court cases. Court hours and complicated processes make obtaining public court records more difficult than other documents.

The California judiciary includes:

• The Supreme Court
• Courts of Appeal or California Appellate Court
• Superior Courts

What’s on a California court record?

The information on a court record varies depending on the court.

California court records include the following information:

• Court minutes
• Case number
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where can I find California court records?

In California, court records for background checks are maintained by the California Judicial Branch.

The state of California imposes restrictions on employers that request court documents.

You can access California court records by physically going to the courthouse. You have the right to access hard copies as well as electronic court records.

You will need to find the specific court you’re making the request to in order to access public records online. You can find a complete list of courts using the California Courts website.

California vital records

The California Department of Public Health maintains vital records in the state.

California Vital Records includes:

• Birth Certificates
• Marriage Licenses
• Divorce Decrees
• California Death Records

Public vital records requests vary depending on the jurisdiction of the event.

What information do I need to request a California birth certificate?

The Application for Certified Copy of Birth Record requires specific information to obtain the document.

• First, middle, and last name of the person on the birth record you’re requesting
• City of birth
• County of birth
• Date of birth
• Both parent’s full name

Where can I find a California birth certificate?

You can request a California birth certificate online using the state’s VitalCheck system or by completing the Application for Certified Copy of Birth Record and submitting it by mail or in person.

CA Department of Public Health – Vital Records
MS: 5103
P.O. Box 997410
Sacramento, CA 95899

Phone number: 916-558-1784

The price is $29 per certified copy of a California birth certificate.

What information do I need for a death certificate in California?

The Application for Certified Copy of Death Record requires certain information to obtain a death certificate.

• First, middle, and last name of the deceased
• The county the death took place
• Date of death
• Social security number
• Date of birth
• Full name of one parent
• Spouse’s or domestic partner’s full name

Where can I find a California death record?

You can request a California death certificate online using the state’s VitalCheck system or by completing the Application for Certified Copy of Death Record and submitting it by mail or in person.

CA Department of Public Health – Vital Records
MS: 5103
P.O. Box 997410
Sacramento, CA 95899

Phone number: 916-558-1784

The price is $24 per certified copy of a California death record.

What information do I need to request a marriage certificate in California?

The Application for Certified Copy of Marriage Record will ask you for specific information to obtain a marriage record.

• Full name of both parties before marriage
• The county the marriage took place
• The date of the marriage

Where can I find an existing California marriage record?

You can request a California marriage certificate online using the state’s VitalCheck system or by completing the Application for Certified Copy of Marriage Record and submitting it by mail or in person.

CA Department of Public Health – Vital Records
MS: 5103
P.O. Box 997410
Sacramento, CA 95899

Phone number: 916-558-1784

The cost is $17 per certified copy of a California marriage record.

What information do I need to request a divorce certificate in California?

California Department of Public Health only provides the face sheet of the divorce action. The department does not provide a certified copy of a divorce decree.

Your county Superior Court Clerk will provide a certified copy of a divorce decree for a dissolution that occurred in that county.

The Application for Certificate of Record for a Divorce will ask you for specific information.

• The current first, middle, and last names of both spouses
• The date of divorce
• The county of the divorce

Where can I find a California divorce record?

You can request a limited divorce record from the California Department of Public Health by completing the Application for Certificate of Record for a Divorce and submitting it by mail or in person.

• A limited divorce record consists of:
• The names of both parties involved in the divorce
• The divorce filing date
• The county where the divorce took place
• The court case number

The cost for a California divorce record is $16.

You will need to contact your county Superior Court Clerk to inquire about their processes and fees to obtain a certified copy of a divorce decree.

California Property Records

Your local Recorder’s Office (or County Clerk) maintains property records in your county.

You will need to contact your Office of the County Clerk to inquire about the process and cost of requesting California property records.

California property records consist of all types of property-related documents including liens and unclaimed property.

What information do I need to request property records in California?

California public property request forms and processes vary depending on the information and the jurisdiction.

Example – Los Angeles County
Los Angeles County Registrar-Recorder/County Clerk Property Records Request

Where can I find a California property record?

You will submit your public property record request to your County Recorder’s Office (or County Clerk).

You will need to contact your County Office of the County Clerk to inquire about the process and cost of requesting California property records.

Example – Los Angeles County
Los Angeles County Registrar-Recorder/County Clerk website

FAQs

Can a public records request be submitted by non-residents in California?

California Public Records Act states that all residents can request public records.

However, other agencies and the United States citizens residing in other states have made requests and received the requested records.

Is there a records custodian in California?

California does not have a records custodian.

California Public Records Act specifically advises people statewide to contact individual agencies to gain access to records.

What exemptions exist in California?

California does grant exemptions to “any records that are not in the best public interest to be released.”

In these particular cases, public information that pertains to safety protocols, building layouts, medical records, and records of that nature fall into this exemption category.

The Fair Credit Reporting Act exempts some public records requests.

How long does California have to respond?

California has ten days to respond to a public records request.

California Public Records Act does specify a response time. Many other states do not.

Is there an appeal process in place in California for denied public records requests?

The California Public Records Act (CPRA) does not establish any type of administrative appeal process.

However, the California state legislature does leave room for individual agencies to create their own appeals process.

What fees are associated with requesting public records in California?

Every California government agency has different policies, procedures, and prices. Always check with the department you’re making the request about fees.

Most offices only charge for certified copies.

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Minnesota

Minnesota is a little different in handling its public records because of various amendments to the Minnesota Government Data Practices Act (MGDPA) since the law was first adopted. The intent was to make most everything publicly accessible.

Lobbying efforts and lawmakers have added more than a few exemptions. It can be confusing as some offices do not allow walk-in requests and require you to mail, email or fax.

However, other things most states typically list as private, such as government employee salary, are listed as public. Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Minnesota public records law say?

The Minnesota Public Records Law does not have a citizenship requirement to request public documents, so you can request anywhere.

However, there is no specific response time either, so you can be left waiting a while before your request is answered.

There is a myriad of exemptions in the legislative and judicial branches.

Records from the legislature are exempt in many cases. Many judicial records, such as domestic abuse records, work products, and court service records, are exempt.

The executive branch has no exemptions.

Depending on the agency involved, you can make your FOIA request in person, in writing, and online. Like other states, Minnesota cannot ask why you want records.

To learn more about conducting a public records search, visit Minnesota.gov.

How can a person access public records in Minnesota?

For public records access in Minnesota, a person must submit a public records request. The request is sent via mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you access records from multiple places.

In general, a public records request should include:

• Your name
• Parties name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Minnesota Criminal Records

Some criminal records are available in Minnesota, although there are some specific exemptions.

The most common need for a criminal records search is to get a job, as many employers require it.

There may be other reasons a background check is necessary, including verifying some information before volunteering for specific charities or implementing a business contract, or transacting business with a particular vendor.

Bureau of Criminal Apprehension maintaining public criminal records in Minnesota.

What’s on a criminal record?

A criminal record details a person’s history with law enforcement.

Details are extracted from several sources, including local police departments for arrests, courts for trials and convictions, and the state prison system for information about incarceration.

In Minnesota, this official document can vary, but most will include:

• Date of birth
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Arrest report

Where can I find Minnesota criminal records?

You will use the Minnesota Criminal History Search to access the criminal record.

Available information includes public data maintained by BCA with criminal conviction data available to the public for 15 years following the completion of a sentence.

The website doesn’t include information on arrests, juveniles, criminal history from other states, federal crime information, or data deemed private.

Minnesota Inmate Records

There are an estimated 9,849 inmates in the Minnesota prison system. Inmate records can be helpful if you are an employer and seek specific information about a person’s conviction and sentence.

Crime records can also be helpful if you are a crime victim and want to know when the offender will be released or are involved in other court action with the inmate.

What’s on a Minnesota inmate record?

Like many states, Minnesota has a variety of basic information available on its inmate records.

Gaining access to these records will provide the following information:

• Name and aliases
• Date of Birth
• Social security number
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Minnesota inmate records?

You will use the Minnesota Department of Corrections Offender Search to access the inmate record.

You will need the offender’s name or the inmate identification number to do an online search. It can take several business days to get a newly sentenced inmate into the online system, so be aware of the extra time required.

Minnesota Department of Corrections
Midway Campus
1450 Energy Park Dr #200
St. Paul, MN 55108

Phone number: 651-361-7200

Minnesota Court Records

Court records contain valuable information that can be used for several different reasons. Employers may want to know details of a case involving a job applicant.

Others involved in a separate case may want details of other court actions involving the individual—some lookup court cases to find out information about their parent’s past or other family members.

Most courts offer online access to their judicial branch case records through a public access site, and the State Law Library.

What’s on a Minnesota court record?

Court records are typically large information files and can include documents from several courts, depending on the case.

It can contain all court transcripts and information on all actions in a case.

• Names of parties
• Attorney name
• City and state
• Case number
• Case type
• Case information
• Date of birth
• Court orders
• Court opinions
• Court documents
• Civil cases

Where can I find Minnesota court records?

The Minnesota Judicial Branch has a case management system that provides you with court information and guides you to which court system you need to contact for the records.

You can case search the Minnesota trial court database using the Minnesota Court Records Online (MCRO).

You can also access records of the judicial branch by searching the specific court’s database.

• Minnesota District Courts
• Minnesota Appellate Courts
• Minnesota Court of Appeals
• Minnesota Supreme Court

You can also find court records by going to the court where the case was heard and talking to the Court Administrator.

In some cases, requesters feel it’s easier to call or visit a courthouse, especially if it’s to request District Court records.

Minnesota Vital Records Records

The Minnesota Department of Health – The Office of Vital Records maintains public vital records in the state.

Minnesota public vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Minnesota vital records requests will vary depending on the documents you are attempting to access.

Office of Vital Records – Department of Health
Minnesota Department of Health
Central Cashiering – Vital Records
P.O. Box 64499
St Paul, MN 55164

Phone number: 651-201-5740

What information do I need to request a Minnesota birth certificate?

The Minnesota Birth Certificate Application will require specific details.

• The full name on the birth certificate
• Date of birth
• Gender
• City of birth
• County of birth
• Parents’ name before marriage

Where can I find a Minnesota birth certificate?

You can request a certified copy of a birth record by completing the Minnesota Birth Certificate Application and submitting it in person or by mail.

You can also contact your local Minnesota county vital records office to submit the form in person.

The cost for a certified birth certificate in Minnesota is $26.

What information do I need for a death certificate in Minnesota?

The Minnesota Death Certificate Application will require specific details.

• Full name on the death certificate
• Date of death
• Date of birth
• City of death
• County of death
• Parents’ name
• Spouse’s name

Where can I find a Minnesota death record?

You can obtain a Minnesota death record by completing the Death Certificate Application and submitting it in person or by mail.

You can also contact your local Minnesota county vital records office to submit the form in person.

The cost for a certified death certificate in Minnesota is $13.

What information do I need to request a marriage certificate in Minnesota?

The County Recorder’s Office maintains marriage records in Minnesota.

You will need to contact your local Recorder to inquire about forms, fees, and office hours.

Where can I find an existing Minnesota marriage record?

You can search the Minnesota Official Marriage System (MOMS) for a marriage record.

If you request the marriage certificate in person, you must contact the Local Registrar in the county where the marriage license was issued.

The cost of a certified copy of a marriage certificate is $9 in Minnesota.

Cambridge Deputy Registrar Office
225 Ashland St S
Cambridge, MN 55008

Phone number: 763-689-1130

What information do I need to request a divorce certificate in Minnesota?

The County Administrator maintains divorce records in Minnesota.

You will need to contact the County Administrator in your jurisdiction to inquire about forms, fees, and office hours.

Where can I find a Minnesota divorce record?

You will need to contact the County Administrator where the divorce decree was issued.

Example – Isanti County
555 18th Avenue SW
Cambridge, MN 55008

Phone number: 763-290-7020

Minnesota Property Records

The County Assessor’s Office maintains public property records in Minnesota.

The property records you can access include:

• Liens
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

What information do I need to request property records in Minnesota?

Public property record requests vary depending on the Minnesota county where the property record is maintained.

Contact your County Court Administrator’s Office to inquire about forms, fees, and office hours.

Where can I find a Minnesota property record?

You will contact the County Assessor’s Office in the county that maintains the Minnesota property record.

Example – Hennepin County Assessor
Hennepin Public Property Record Search webpage
Hennepin County Government Center
300 South 6th St # A2103
Minneapolis, MN 55487

FAQs

Can a request be submitted by non-residents of Minnesota?

Minnesota records are accessible to anyone.

You can request a Minnesota public record regardless of if you live in the state, or have United States citizenship.

Is there a records custodian in Minnesota?

Minnesota does not have a records custodian.

What exemptions exist for public records in Minnesota?

There are many specific exemptions within the legislative and judicial branches, even though neither is considered exempt.

Documents related to the legislature are exempt in many cases, and judicial documents related to domestic abuse records, judicial work products, and court service records are exempt. Administrative records relating to security, employees, and applicant are also exempt.

Requesters would need to look at the law to determine if a specific document is exempt and to clarify the Minnesota rules of public access to records.

How long does that state have to respond to a public records request in Minnesota?

Minnesota does not have a time limit for the state to respond to a FOIA request.

Is there an appeals process in place for public records requests in Minnesota?

You can appeal to the Commissioner of Administration. A requester can file an appeal up to two years after receiving a denial.

What fees are associated with requesting public records in Minnesota?

Fees charged for various records in Minnesota can be a bit murky. There is no charge to inspect records in person.

There are charges for government employees to search and duplicate records electronically.

However, the agency cannot charge additionally for redacting records or spending time legally reviewing them before release.

Fees are increasing all the time in the state, especially regarding search time and labor costs.

There are no fee waivers for the media or those requests made in the public interest.