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Alaska Public Records

Alaska Freedom of Information law facilitates requests for people interested in viewing public records. Every state has its own public records law.

Alaska has an estimated 6.5 million public records, including everything from court records to birth certificates. While many of these records are now digital files instead of hard copies, locating a record can still be a challenge.

You must first know what type of record you’re searching for and the agency that would have it in its possession.

Then, you will submit a request form and follow the process to obtain the requested documents.

In the best-case scenario, you can find the information from a public record search online. However, it is not always that simple.

In Alaska, you can access any record from any agency. However, every government department does have different requirements, and you will need to follow specific procedures.

What does the Alaska public records law say?

The Alaska Public Records Act states that most records in possession of municipal and state agencies are subject to public disclosure. You may request the documents in person or by mail. All branches of government are subject to the law.

Unlike other states, Alaska has a state response time and an appeals process. It means the state offers more protection for citizens.

How can I access public records in Alaska?

Accessing public records in Alaska depends on the type of record you want to see. You can submit a request to the city clerk for general public records for your specific city.

You need to reach out to that record-holding agency for other records such as criminal, inmate, court, or vital records.

Regardless of which agency has the records, you’ll likely need to submit a public records request, which should include:

• Your name and contact information
• The complete description of the document, including date, name, agency, etc.
• A time frame that you’d like to receive the materials by
• The delivery method of documents, email, or UPS

Every public records office has different business hours. Always check with your local office before requesting in person.

Alaska criminal records

A criminal record, also known as a rap sheet, provides a list of criminal offenses associated with a specific person. It should detail instances of arrest, prosecution, and convictions. Employers usually access these records to run a background check on new employees.

• Alaska is an open records state. It means that it provides all criminal history information to members of the public upon request.
• The Alaska Department of Public Safety is responsible for maintaining the majority of criminal records in the state.

What’s on an Alaska criminal record?

Criminal records generally provide the following information when accessed:

• The name of the person
• Aliases
• Physical descriptors, including tattoos and birthmarks
• Charges
• Convictions
• Court orders
• Warrants
• Probation and orders
• Convictions

Where can I find Alaska criminal records?

The Alaska Criminal Justice Information is maintained by the Department of  Public Safety and is accessed by submitting a person’s name or a person’s fingerprints. The State of Alaska says submitting fingerprints is the best way to get accurate records.

You can file a request online using the Alaska Department of Public Safety website or by completing the Request for Criminal Justice Information form and submitting it by mail.

The processing fee for a public records request is $20 for a name search and $35 for a fingerprint search.

The Alaska Department of Public Safety:
5700 East Tudor Road
Anchorage, AK 99507

Phone number: 907-269-5511

Alaska inmate records

All Alaska inmate records are maintained by the Alaska Department of Corrections

You can search inmate records online for the following correctional institutions.

• Alaska State prisons
• Alaska Federal prisons
• Alaska County jails

What’s on an inmate record?

An Alaska inmate record has the following information:

• Inmate’s name
• Date of birth
• Charges, including domestic violence
• Sentence
• Location of the inmate, including police department or state government prison
• The term of imprisonment
• Physical descriptions
• A photograph of the inmate

Where can I find Alaska inmate records?

The Alaska Department of Corrections maintains inmate records, but there isn’t an online database like other states have.

Alaska suggests calling the Department of Corrections in Anchorage.

Department of Corrections – Juneau
P.O. Box 112000
Juneau, Alaska 99811-2000
Phone: 907-465-4652

Department of Corrections – Anchorage
550 West 7th Avenue, Suite 1800
Anchorage, Alaska 99501
Phone: 907-269-7397

You can access online third parties to search Alaska inmate records using nationwide jail databases.

• Alaska Inmate Lookup – DOC Inmate Locator

Alaska court records

Alaska court records allow people to review court documents and court proceedings.

The Alaska Court system maintains court records in the state.

The types of Alaska public court records include:

• Civil trials
• District Court
• Superior Court
• The Court of Appeals
• The Supreme Court

What’s on an Alaska court record?

You must request an Alaska public court record with the judiciary that the case took place.

Court records are dense and contain a lot of information. The most relevant information includes:

• Court minutes
• Case files
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where can I find Alaska court records?

In many states, a request must be issued to a specific court clerk, but there’s a searchable database in Alaska that makes it much easier to locate court documents.

You will search the Alaska Court System website for information on appellate court and trial court cases. The best way to search for a case is to search by case number, but searching by name or citation number will suffice.

Court records are often one of the more complex records to access since most files are kept by individual courts.

Alaska Court System:
101 Lacey Street
Fairbanks, AK 99701

Phone number: 907-264-0514

Alaska vital records

Vital records are considered public records, although access is limited to people associated with the person listed on the record.

For instance, if you’re trying to find a certified copy of a marriage certificate, you must be listed on the certificate or a family member of the person listed.

It applies to all vital records, including birth records, death records, marriage licenses, and divorce records.

The Alaska Department of Health and Social Services the Division of Public Health maintains vital records in the state.

What information is needed to request an Alaska Birth Certificate?

You need specific information to access a birth record in Alaska.

The information that you can expect to provide is:

• The first, middle, and last name on the birth certificate
• Date of birth
• Place of birth
• The mother’s full name before marriage
• The father’s full name

Where can I find an Alaska Birth Certificate?

The Alaska Department of Health and Social Services the Division of Public Health maintains birth certificates.

You can order a copy of a birth certificate online using VitalCheck or by completing the Alaska BIRTH Certificate Request Form and submitting it by mail, fax, or in person.

Physical Address:
5441 Commercial Blvd.
Juneau, Alaska 99801
Phone: 907-465-3391

HAVRS mailing address:
P.O. Box 110675
Juneau, AK 99811-067

The charge for one copy of a birth certificate is $30, and $25 for any additional copies.

What information do I need for a death certificate in Alaska?

You will need specific information to request a death certificate from the Alaska Department of Health and Social Services the Division of Public Health.

• First, middle, and last name of the deceased
• The date of the death
• The date of birth for the deceased birth
• The city or village the death occurred
• Full name of the deceased mother before marriage
• Full name of the deceased father

Where can I find an Alaska death record?

You can access Alaska death records online using the VitalCheck website or by completing the Alaska DEATH Certificate Request Form and submitting it by mail, fax, or in person.

Physical Address:
5441 Commercial Blvd.
Juneau, Alaska 99801
Phone: 907-465-3391

HAVRS mailing address:
P.O. Box 110675
Juneau, AK 99811-067

A copy of an Alaska death record is $30, and $25 for every additional copy.

What information do I need to request a marriage certificate in Alaska?

The Alaska Department of Health and Social Services the Division of Public Health requires that you submit specific information to access an Alaska marriage certificate.

• The date of the marriage
• The city or village where the marriage happened
• First, middle, and last name of the groom or spouse
• First, middle, and last name of the bride or spouse

Where can I find an existing Alaska marriage record?

You can access an Alaska marriage license online using the VitalCheck or by completing the Alaska MARRIAGE Certificate Request Form and submitting it by mail, fax, or in person.

Physical Address:
5441 Commercial Blvd.
Juneau, Alaska 99801
Phone: 907-465-3391

HAVRS mailing address:
P.O. Box 110675
Juneau, AK 99811-067

A copy of an Alaska marriage record is $30, and $25 for every additional copy.

What information do I need to request a divorce certificate in Alaska?

The Alaska Department of Health and Social Services the Division of Public Health requires specific information to access divorce records.

• The first, middle, and last name of Spouse 1
• The first, middle, and last name of the Spouse 2
• The date of the divorce
• The date of the marriage
• The city or village the divorce was filed

Where can I find an Alaska divorce record?

You can access an Alaska divorce record online by using the VitalCheck website, or by completing the Alaska DIVORCE Certificate Request Form and submitting it by mail, fax, or in person.

Physical Address:
5441 Commercial Blvd.
Juneau, Alaska 99801
Phone: 907-465-3391

HAVRS mailing address:
P.O. Box 110675
Juneau, AK 99811-067

Alaska Department of Health and Social Services the Division of Public Health charges $30 for a copy of a divorce certificate. It is $25 for every additional copy.

Alaska Property Records

The Alaska Department of Natural Resources Recorder’s Office maintains public property records.

• Deeds
• Mortgages
• Reconveyances
• Notice of Liens, Claim of Liens, and Release of Liens
• Uniform Commercial Code Statements
• Security Agreements
• Judgments and Decrees from courts
• Federal and State Tax Liens
• Child Support Enforcement Liens
• Satisfactions and Releases of Leins

What information do I need to request property records in Alaska?

You will need different information to access different types of property records in Alaska.

If you have questions pertaining to any public property record, contact your local Recorder’s Office.

Where can I find an Alaska property record?

You will use the DNR Land Records Search Utility to search for public property records online.

For any other inquiries, contact your local Recorder’s Office.

Example – Kenai Peninsula Recorder’s Office
110 Trading Bay Rd STE 105
Kenai, AK 99611

Phone number: (907) 283-3118

FAQs

Can an Alaska Public Record request be submitted by non-residents of the state?

Only residents can request state documents in some states, but that’s not the case in Alaska.

The Alaska Public Records Act specifically states that all citizens can request public records, even from another state.

Is there a records custodian in Alaska?

The Alaska Public Records Act mentions a records custodian

However, it’s usually a person within each state agency instead of one person.

What exemptions exist in Alaska?

All state agencies must release public records as requested. However, the law does say that the Alaska Railroad Corporation is not considered a state agency and is therefore exempt from providing documents.

Common exemptions in Alaska statutes like juvenile records, medical documents, and active investigations are exempt from the law, as are more specific forms like those containing information on boat accidents, state savings programs, or trust programs.

How long does it take Alaska to respond to a public records request?

The law provides a specific response time. Public officials are to respond to a request within ten business days.

Some states don’t have a response time written into the law, but Alaska Public Records Act provides more specifics than others.

What kind of enforcement is in place for misuse of Public Records in Alaska?

The Alaska Public Records Act that no one is to obstruct the process of obtaining public records. If foul play is suspected, the person requesting the documents can seek an injunction.

An injunction is a court order that would direct the record keeper to stop obstructing the process and release the records.

Is there an appeal process in Alaska?

While some states do not have an appeals process in place, the state of Alaska does. If a requester is denied access to public records by any public agency or doesn’t receive them in a timely fashion, the person can appeal within 60 days of the original request.

An administrative appeal is sent to the head of the agency where the records are held. A request for injunctive relief, where a court orders the record keeper to stop obstructing your right to view public records, should be sent to an Alaskan district court.

What fees are associated with requesting public records in Alaska?

You will have fees associated with accessing and copying records, but the cost to obtain requested records should be minimal, according to the law.

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Idaho Public Records

Idaho became an open-to-public state back in 1990 when leaders drafted the Idaho Public Records Act. It gives citizens the right to access government records, and conduct public records searches.

All agencies are subject to Freedom of Information Act (FOIA) requests, and there aren’t many exemptions.

Most states have some public records act on the books. However, each state’s law is a little different.

Idaho public records are maintained across several departments and they include:

• Criminal records
• Court records
• Inmate records
• Vital records

What does the Idaho public records law say?

The Idaho Public Records Law is one of the newer Sunshine Laws in the United States and comes with solid government transparency. Every public agency, municipality, and other government branch is subject to the law and must disclose documents about the public interest.

According to state law, transparency must be a priority, and agencies could face a penalty amounting to thousands of dollars for withholding public information. Typically, agencies are given a minimum of three days to grant a records request and a maximum of 10 days.

While all government agencies are subject to the law, Idaho does have exemptions.

The Idaho appeals process runs through the district appellate court. If a request is denied, the requester is given 180 days to appeal the decision. The court then takes another 28 days to hear the appeal, and if it gets rejected, the requester has another 42 days to appeal again.

The appeal fees in Idaho must not exceed the actual labor cost and are specifically worded for transparent enforcement.

For more information on the state’s law, visit Idaho.gov.

How can a person access a public record in Idaho?

Some public records are online; others require a more formal request. Public records access that requires a form can be mailed or emailed to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Your contact information
• The name of the document
• Details of the document
• A time frame that you’d like to receive the materials by
• The delivery method of the documents, email or mail

The appeal fees in Idaho must not exceed the actual labor cost and are specifically worded for transparent enforcement.

Idaho criminal records

Criminal records, or criminal history, are used for a couple of specific purposes. Generally, they are used by potential employers and temporary employment agencies as part of the hiring process.

What’s on a criminal record?

A criminal record is a complete record of a person’s interactions with law enforcement agencies.

A criminal history doesn’t have traffic infractions or traffic tickets and sometimes won’t include misdemeanors.

• Aliases
• Date of arrest
• Arrest Records
• Charges
• Prosecution date
• Guilty Pleas
• Convictions
• Felony or misdemeanor charge

Where can a person find Idaho criminal records?

The Idaho State Police maintains public criminal records.

You will use the Fingerprinting and Background checks website to request the public criminal records you are searching for.

For fingerprint checks, you need to submit a complete set of ink-rolled fingerprints on the card, submission form, payment authorization form, and cash payment.

The processing fee is $20 for a fingerprint check and an additional $1 for processing plus a 3% transactional fee.

You can make payments through cash, credit, or debit card.

Idaho State Police
700 S Stratford Dr
Meridian, ID 83642
208-884-7000

Idaho inmate records

The Idaho Department of Corrections maintains public inmate records.

Idaho inmate records hold various documents related to personal and administrative details of a prisoner held in correctional and detention institutes across Idaho.

Public inmate records provide information similar to criminal records but also include imprisonment specifications.

What’s on an Idaho inmate record?

While there are some differences in how states list items on an inmate record, Idaho is standard with other states in the information it provides.

It will have some information about the person’s incarceration and some limited personal details. When someone accesses an inmate record, the record will show:

• The inmate’s name
• Gender
• Birth Date
• The housing location of the inmate
• Mug shot
• Inmate’s registration number
• Housing transfer information
• Custody status

Where can I find Idaho inmate records?

The Idaho Department of Corrections website provides access to an online database of prisoners imprisoned in Idaho.

The inmate database includes information about the offenders under the IDOC jurisdiction, and it also offers complete details of those on probation or parole.

You can also get information about the felonies the offender has committed.

Another resource is the Victim Information and Notification Everyday (VINE) website. Designed to give regular updates to victims on a criminal’s custody status, the website can provide helpful information for anyone looking to gather inmates’ details.

Idaho Department of Corrections
731 Shoup Ave W
Twin Falls, ID 83301
208-736-3080

Idaho court records

Court records hold details of criminal and civil trials held in the local, county, state, and federal courts.

However, the institution has the right to seal or expunge specific details on the record, especially if the victim or juvenile is at risk.

Court records are considered public records and can be accessed by the public.

What’s on an Idaho court record?

The information on court records can vary, but in Idaho, you can find the following information on court records:

• Personal and criminal details
• Details of the court cases
• Case files
• Dockets
• Court Orders
• Documents on judge rulings
• Witness documents and evidence
• Jury records and files

Where can I find Idaho court records?

You can search Idaho’s iCourt Porta to get court documents and information on a trial. You can search by case number or name and find files for the district courts up to the Idaho Supreme Court.

Members of the general public or media do not have to register on the site, but registration is required if you want extended access.

If you can’t find the record, you’re looking for it. You can also access Idaho Court Records by visiting any local agency regulating court proceedings and judgments, including courthouses and Idaho State Judiciary, to request the documents.

The contact person should be a court or county clerk or someone in the clerk’s office. Some courts may ask you to submit your request in writing. You may need to fill out a request form.

Idaho vital records

The Idaho Bureau of Vital Records and Health Statistics maintains vital records statewide.

The Idaho Department of Health and Welfare will be to who you submit a public vital records request.

Idaho Vital Records includes:

• Birth Certificates
• Marriage Licenses
• Divorce Decrees
• Death Records

Public vital records requests will be different depending on the document you are requesting.

Idaho Department of Health and Welfare
450 W State St
Boise, ID 83702
208-334-5500

What information do I need to request an Idaho birth certificate?

The Idaho Vital Statistics Certificate form requires specific information to obtain the document.

• First, middle, and last name of the person on the certificate
• Date of birth
• The City of Birth
• The number of copies requested
• The full name of both parents

Where can I find an Idaho birth certificate?

You can request a birth record using the Idaho VitalCheck website, or by completing the Idaho Vital Statistics Certificate form and submitting it by mail.

The cost of a certified copy of a birth certificate in Idaho is $16.

What information do I need for a death certificate in Idaho?

You can search the Idaho death records as far back as 1911.

The Idaho Vital Statistics Certificate form requires specific information to obtain the document.

• First, middle, and last name of the person on the certificate
• Date of birth
• The City of Birth
• The number of copies requested
• The full name of both parents

Where can I find an Idaho death record?

You can request a death record using the Idaho VitalCheck website, or by completing the Idaho Vital Statistics Certificate form and submitting it by mail.

The cost of a certified copy of a death certificate in Idaho is $16.

What information do I need to request a marriage certificate in Idaho?

The Idaho Vital Statistics Certificate form requires specific information to obtain the document.

• First, middle, and last names of both spouses
• Date of the marriage
• The city the marriage took place
• The number of copies you’re requesting

Where can I find an existing Idaho marriage record?

You can request a marriage record using the Idaho VitalCheck website, or by completing the Idaho Vital Statistics Certificate form and submitting it by mail.

The cost of a certified copy of a marriage certificate in Idaho is $16.

What information do I need to request a divorce certificate in Idaho?

The Idaho Vital Statistics Certificate form requires specific information to obtain the document.

• First, middle, and last names of both spouses
• Date of the marriage
• The city the marriage took place
• The number of copies you’re requesting

Where can I find an Idaho divorce record?

You can request a divorce record using the Idaho VitalCheck website, or by completing the Idaho Vital Statistics Certificate form and submitting it by mail.

The cost of a certified copy of a divorce decree in Idaho is $16.

Idaho Property Records

Your local County Recorder’s Office maintains property records in your county.

You will need to contact the County Recorder’s Office to ask about the process to request public records and any associated fees.

What information do I need to request property records in Idaho?

Idaho public property request forms and processes are different between jurisdictions.

Example – Idaho County
Idaho County Public Record’s Request Form

Where can I find an Idaho property record?

You will submit your Idaho public property record request to the County Recorder’s office in the jurisdiction where the property records exist.

You will need to contact your County Assessor to inquire about the process and cost of requesting Idaho property records.

Example – Ada County Recorder’s Office
Ada County Recorder’s Office Public Records Request

FAQs

Can non-residents of Idaho submit a request?

The Idaho Public Information Act states that you can access a public record regardless of where you live.

Is there a records custodian in Idaho?

In the state of Idaho, each state department is responsible for maintaining and releasing records as requested.

What exemptions exist in Idaho?

None of the state agencies or branches are exempt from the public records law.

However, Idaho does have 92 exemptions. It includes individual medical and financial records, police records that could compromise public safety, investigative individuals, and trade secrets.

How long does Idaho have to respond to a public records request?

Typically, the state has to respond to a request within three days.

However, if a state agency requires additional time, it should send a written response within three days asking for more time.

The agency can request a 10-day extension.

Is there an appeal process in place in Idaho for a denied public records request?

Processing an appeal for access to public records is exclusively run by the appellate court in Idaho.

As a requester, you get 180 days to appeal a decision.

What fees are associated with requesting public records?

No agency can charge a fee more than the actual labor cost if the request is for more than 100 pages.

Furthermore, the copying fee shouldn’t exceed direct labor costs and the third party’s cost to copy the records. In addition, agencies can’t charge a requester if he has demonstrated that he can’t pay for the fee while the request is in the public interest.

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Massachusetts Public Records

There are many reasons for people to request public records.

An employer can request a background check for a prospective employee, a victim may want to access the criminal records of an attacker, or a person may want to replace their birth certificate.

While requesters have many reasons to review public records, it is not always an easy process.

You need to figure out which state department has the records and know how to request them.

You need to know which records you can access by law to start.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Massachusetts public records law say?

The Commonwealth of Massachusetts has closely followed federal laws like the Freedom of Information Act when it comes to releasing records.

While government records held by a governmental entity are considered public, Massachusetts is the only state to exempt its executive offices, legislative, and judicial branches from public records release.

Massachusetts General Laws exclude documents with personal information such as medical files, abuse or rape files, personnel files, or documents deemed an invasion of privacy. Records that pertain to public safety are also off-limits.

Massachusetts has ten days to reply when you request records. If requested records cannot be delivered in that timeframe, the state can add 20-30 day extensions to your request. However, Massachusetts state must send a written response explaining the need for the extension.

If the request is denied, the requester can appeal the decision. The appeal must happen within ten days of the denial.

Visit Mass.gov for more information about public records requests in Massachusetts.

How can I access public records in Massachusetts?

Public interest in Massachusetts records can be accommodated by electronic records or by submitting a formal records request.

If a request is required, it can be sent via email, mail, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you access records from multiple places.

In general, a public records request should include:

• Your name
• Parties name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Massachusetts Criminal Records

When you want to hire a candidate who will be dealing with your business records, financial accounts, or personnel information, you want a candidate with a clean background check.

You would not want to hire someone to deal with your cash if that person has been arrested for fraud or bribery.

The criminal record, gleaned from Massachusetts’ sixteen correction facilities, will provide you with a record of arrests, convictions, and incarcerations. You will not receive juvenile, expunged, or other such records.

Massachusetts Criminal Offender Record Information (CORI) maintains criminal records in the state.

What’s on a criminal record?

In Massachusetts, the following information would be released:

• Date of birth
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Arrest report

Where can I find Massachusetts criminal records?

The Massachusetts Department of iCORI Services can provide criminal records through its iCORI system.

You can complete a name-based criminal record check for the individual you seek. A fingerprint-supported check will review the state you are in and other states.

To submit a criminal background check to iCORI, you must first register for an iCORI account. You must choose between registering as an individual or as an organization.

Follow these quick steps for help:

• Choose account type
• Enter account details
• Verify and submit
• An email confirmation will be sent to you for your login
• Go back to iCORI and log into your new account

Follow the steps on the web page to complete your request. Select the organization associated with the request. Make sure you add a purpose and subject.

You must pay a one-time fee of $25.00.

By mail, a requester can complete an iCORI Request Form to get information about your criminal records.

The request and $25 money order should be sent to the Massachusetts Department of Criminal Justice Information Services.

Massachusetts Department of Criminal Justice Information Services
200 Arlington St
# 2200, Chelsea, MA 02150

Phone number: 617-660-4600

Massachusetts Inmate Records

Inmate records can provide information on current inmates housed within any correctional facility within the state.

Inmate records are maintained by the State of Massachusetts Department of Corrections.

What’s on a Massachusetts inmate record?

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Social security number
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Massachusetts inmate records?

You can access Massachusetts inmate records by using VINElink.

Use VINELink to find the inmate you seek and begin by entering the state and facility.

You will need to have the inmate’s complete last name and first initial of the first name.

You need to enter the offender’s identification number to continue your request.

You can also call the Toll-Free Number to receive Massachusetts inmate records.

866-277-7477

The website supports 195+ languages over the phone and is confidential. You can opt-in for notifications by phone, text, email, TTY, or their app.

Massachusetts Court Records

Court records, or court case information, hold vital information for you to use every day.

You will need to find the Court Clerk’s office in the jurisdiction where the case occurred.

The Massachusetts judiciary consists of various courts.

• Massachusetts State Supreme Judicial Court (SJC)
• Appeals Court
• Massachusetts Trial Court
• Family Court
• Probate Court
• District Court
• Juvenile Court
• Superior Court
• Land Court
• Housing Court
• Boston Municipal Court

What’s on a Massachusetts court record?

You can request the following from Massachusetts courts:

• Docket number and court dockets
• Case files
• Decisions and orders
• Court filings
• Transcripts of oral arguments
• Pending and closed civil and criminal cases
• Civil cases.
• Pleadings and motions from a lawsuit
• Jury information and questionnaires
• Child support orders
• Court rules

Where can I find Massachusetts court records?

You will visit the Massachusetts Court system website.

Then, you will scroll down until you see three icons. Trial Court Records, Massachusetts Supreme Judicial Court, and Divorce Records all have an icon. Each icon allows an online or phone search.

• The Boston Court and District Court have civil, criminal, and small claims records.
• Superior State Court documents are civil actions, state and municipality records, business litigation, equitable remedies, real property, and torts.
• Probate Court case dockets include a name change, custody, support, domestic relations, equity claims, estates, guardianship, paternity, probate, and wills.
• Housing Court cases are civil and small claims. Land Court case types are permits, registration, tax liens, miscellaneous, severed, and service members.
• Trial court Department criminal cases include criminal complaints, indictments, and probation transfers.

Massachusetts Vital Records

The Massachusetts Registry of Vital Records and Statistics maintains public vital records in the state.

Massachusetts public vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records will be different depending on the document you are ordering.

Massachusetts Registry of Vital Records and Statistics
Registry of Vital Records and Statistics
50 Mt Vernon St
Dorchester, MA 02125

Phone number: 617-740-2600

What information do I need to request a Massachusetts birth certificate?

The Application for Vital Records will ask for specific details.

• Full name on the birth record
• Date of birth
• The city or town the birth took place
• Full name of both parents before marriage

Where can I find a Massachusetts birth certificate?

You can order a Massachusetts birth certificate online by using VitalCheck.

Or, you can request a certified copy of a Massachusetts birth record by completing the Application for Vital Record and submitting it by mail or in person.

The cost of a certified birth certificate in Massachusetts is $20 if you order in person, and $32 by mail.

What information do I need for a death certificate in Massachusetts?

The Application for Vital Records will ask for specific details.

• Full name on the death record
• Date of birth
• The city or town the death took place
• Full name of both parents before marriage

Where can I find a Massachusetts death record?

You can order a Massachusetts death certificate online by using VitalCheck.

Or, you can request a certified copy of a Massachusetts death record by completing the Application for Vital Record and submitting it by mail or in person.

The cost of a certified death certificate in Massachusetts is $20 if you order in person, and $32 by mail.

What information do I need to request a marriage certificate in Massachusetts?

The Application for Vital Records will ask for specific details.

• Full name on the marriage record
• Date of birth
• The city or town where the marriage occurred
• Full name of both parents before marriage

Where can I find an existing Massachusetts marriage record?

You can order a Massachusetts marriage record online by using VitalCheck.

Or, you can request a certified copy of a Massachusetts marriage certificate by completing the Application for Vital Record and submitting it by mail or in person.

The cost of a certified marriage license in Massachusetts is $20 if you order in person and $32 by mail

What information do I need to request a divorce certificate in Massachusetts?

The Request for Copies form will ask you for specific details when requesting a certified copy.

• Case number
• Type of case
• The date the divorce was filed

Where can I find a Massachusetts divorce record?

You can order a certified copy of a divorce decree by completing the Massachusetts Request for Copies form and submitting it in person or by mail.

Massachusetts does not charge for a certified copy of a divorce record.

Massachusetts Property Records

The Secretary of Commonwealth of Massachusetts Registry of Deeds maintains public property records in Massachusetts.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

What information do I need to request property records in Massachusetts?

Public property record requests are different depending on the information you are requesting.

Where can I find a Massachusetts property record?

You will need to contact the Registry of Deeds in the jurisdiction of the record to inquire about the appropriate forms, fees, and office hours.

Example – Plymouth County Registry of Deeds
Plymouth County Registry of Deeds
77 Winthrop Street
Augusta, ME 04330

Phone number: (207) 622-0431

FAQs

Can a request be submitted by non-residents of Massachusetts

Whether you live in Boston, Worcester County, Denver, or New York City, residents and non-residents can submit requests.

Is there a records custodian in Massachusetts?

Massachusetts law states that each agency must assign a supervisor of public records or a records access officer.

What exemptions exist for public records in Massachusetts?

Massachusetts has several exemptions. You cannot obtain records that have been labeled confidential, such as personnel, medical files, or information that would be an invasion of personal privacy.

Records between law enforcement officers and victims of abuse or rape shall not be public records and are kept within the police departments to protect confidentiality. The victims, attorneys, law officers, and victim-witness advocates can access these records.

Massachusetts statutes can prohibit you from receiving public records. These records are marked either “shall not be a public record” or “shall be kept confidential.”

How long does Massachusetts have to respond to a public records request?

The state agency has 10 business days to respond to your request.

The agency may add a 20 or 30-day extension to copy and redact information.

Is there an appeal process in place for public records in Massachusetts?

If your request is denied or the records cannot be provided within ten days, the records custodian is required to inform you.

At that time, you have the right to appeal to the Secretary of State and the appellate court according to the code of Massachusetts regulations (CMR).

The secretary can turn the case over to the Attorney General if necessary.

What fees are associated with requesting public records in Massachusetts?

Massachusetts agencies will charge a search and segregation fee. This fee can be the time allocated for redacting information.

This fee can be up to but not exceed $25.00 an hour.

The fee varies by the population of the municipality.

If it exceeds $25.00 an hour, it has to be approved by the agency’s supervisor.

Also, $0.05 is charged for single or double-sided black and white copies.

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Rhode Island Public Records

You need a quick background check or a copy of a criminal record from Rhode Island but want to find the best place to search.

While access isn’t restricted, finding and requesting records can be a bit challenging. Records are kept by different branches of government and by various state agencies, so it can be challenging to know where to start looking.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Rhode Island public records law say?

The Rhode Island Access to Public Records Act or APRA was written to inform and involve citizens in decisions that will affect them in the state and to add accountability to elected officials.

The act provides the public access to public records. The APRA covers every public body and all branches of government except the judicial branch. The judicial branch only has to disclose administrative records.

The APRA does have specific steps to follow when you request a record. You do not have to be a citizen, which is a plus if you live out of state.

The ARPA states that you should have a response to your request in 10 business days. They can extend the time to 30 days. Any denial of records must come in writing.

Rhode Island has a specific fee schedule they follow with $ 0.15 per photocopied page and $15.00 an hour in labor fees for searching, redacting, and photocopying your requested documents.

You can appeal to the courts if your request is denied, but it is recommended to file a claim with the state’s Attorney General before you appeal.

Rhode Island does have 25 exemptions and 16 statutory exemptions. A majority of the exemptions cover records that would lead to an invasion of privacy. Medical records and information will not be disclosed. Law enforcement investigations and procedures, tax returns, trade secrets, financial accounts, real estate records, and school tests are all exempt.

Adoptions and child custody records are not allowed to be disclosed. The communication records between government officials and their constituents are exempt.

To learn more, visit RI.gov.

How can I access public records in Rhode Island?

Some records are available online, while others require a request form. If a request is necessary, it can be delivered by mail, email, or phone to the record-holding department.

Every department is different, so expect a public records search to vary, especially when accessing records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Rhode Island criminal records

The majority of criminal records requested in Rhode Island are by employers who need a background check on a potential employee.

Hiring an employee who will not tarnish your business name is good and, in some cases, may keep your other employees safe.

The Attorney General maintains criminal records in Rhode Island.

What’s on a Rhode Island criminal record?

A criminal record will provide you with information on a person’s encounters with the law. Criminal records include arrests, convictions, and interactions with law enforcement.

The criminal record you receive will provide you with this pertinent information:

• Date of birth
• Driver license number
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status
• Agency of arrest – police department, sheriff’s office, state police, etc.

Where can I find Rhode Island criminal records?

You will visit the Rhode Island Bureau of Criminal Identification to learn more about accessing Rhode Island criminal records.

You can apply for a record in person at a local police department.

You will need a check, money order, or credit card plus a valid identification card like a license. The cost is $5.00.

A requester can order by mail, but you must have a notarized release form, a copy of a valid ID, a $5.00 check or money order, and a self-addressed stamped envelope.

Mail the request to the Rhode Island Office of the Attorney General.

Attorney General Julius C. Michaelson Customer Service Center
4 Howard Avenue (corner of Pontiac Ave. and Howard Ave.)
Cranston, RI 02920

Phone number: 401-274-440

Rhode Island inmate records

Rhode Island maintains seven prisons, two for females and five for male inmates.

In 2019, there were 2665 inmates housed at these prisons.

The Rhode Island Department of Corrections maintains inmate records in the state.

What’s on a Rhode Island inmate record?

The information on each state’s inmate’s record can vary.

Rhode Island does provide you with personal information and several details about the person’s prison situation and case.

Rhode Island inmate records can provide the following:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Rhode Island inmate records?

You will visit the Rhode Island Department of Corrections website to access the inmate record.

You can begin your search by entering the first and last name of the inmate.

You can add an alias if known.

The ID number of the inmate is another way to complete the search.

Other factors you can add to narrow your search are the inmate’s minimum and maximum age and the last known city of the inmate.

Rhode Island Court Records

Rhode Island comprises six courts, the Supreme, Superior, District, Family Court, Worker’s Compensation, and Traffic Court.

Each of the courts holds countless records, especially if court cases take a long time to complete.

Since there are so many courts, finding the documents you require can be cumbersome. Here is some information on the courts in Rhode Island to make your search go smoothly.

• The Rhode Island Supreme Court proceeds over questions of law and equity and holds the supervisory position over all of the other state courts.
• The Superior Court handles felony cases, civil cases over $10,000, Probate Court appeals, and zoning cases. They proceed over trials on guns, drugs, sexual predators, and domestic violence. Appeals from District Courts are tried here.
• Family Courts focus on divorce, alimony, support, and custody of children. It hears cases of neglect, abuse, adoptions, paternity, and mentally challenged children.
• District Court has authority over criminal cases (felony and misdemeanor), civil cases not exceeding $5,000.00, tenant/landlord issues, and small claims cases.

What’s on a Rhode Island court record?

Depending on the time of the case, court records can be pretty lengthy.

Court records that you can obtain are:

• Court minutes
• Case files
• Dockets
• Court opinions
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation
• Case information

Where can I find Rhode Island court records?

You will visit Rhode Island Judiciary Public Portal to access the court record.

You can do a search by:

• Entering a business name
• The name of the parties
• An attorney’s name
• Case number
• Court

Rhode Island Vital Records

The State of Rhode Island Department of Health maintains vital records in the state.

Rhode Island’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in Rhode Island will vary depending on the document you are requesting.

Rhode Island Department of Health – Office of Vital Records
RI Department of Health
Office of Vital Records, Room 101
3 Capitol Hill
Providence, RI 02908-5097

What information do I need to request a Rhode Island birth certificate?

The Application for a Certified Copy of a Birth Record will ask for specific information when ordering a birth record.

• Full name on the birth record
• Current age
• Date of birth
• Place of birth
• Hospital of birth
• Parents’ full name

Where can I find a Rhode Island birth certificate?

You can order a Rhode Island birth certificate online using VitalCheck.

Or, you can request a certified copy of a Rhode Island birth record by completing the Application for a Certified Copy of a Birth Record and submitting it by mail or in person.

The cost of a certified birth certificate in Rhode Island is $20.

What information do I need for a death certificate in Rhode Island?

The Application for a Certified Copy of a Death Record will ask for specific information when ordering a death record.

• Full name on the birth record
• Date of death
• Place of death
• Spouses’ name before marriage
• Parents’ name before marriage

Where can I find a Rhode Island death certificate?

You can order a Rhode Island death certificate online using VitalCheck.

Or, you can request a certified copy of a Rhode Island death record by completing the Application for a Certified Copy of a Death Record and submitting it by mail or in person.

The cost of a certified death certificate in Rhode Island is $20.

What information do I need for a marriage certificate in Rhode Island?

The Application for a Certified Copy of a Marriage or Civil Union Record will ask for specific information on their public records request form:

• Spouses’ full names before marriage
• Date of marriage
• Place of marriage

Where can I find a Rhode Island marriage certificate?

You can order a Rhode Island marriage certificate online using VitalCheck.

Or, you can request a certified copy of a Rhode Island marriage record by completing the Application for a Certified Copy of a Marriage or Civil Union Record form and submitting it by mail or in person.

The cost of a certified marriage certificate in Rhode Island is $20.

What information do I need for a divorce certificate in Rhode Island?

Forms, fees, and office hours will vary depending on the Clerk of Court’s office.

Where can I find a Rhode Island divorce certificate?

Certified copies of Rhode Island divorce records are restricted from public access.

However, you can obtain archived divorce records by contacting the Family Court Clerk where the divorce was granted.

Or, you can submit a written request.

Virtual Clerk’s Office
Clerk of Family Court
1 Dorrance Plaza
Providence, RI 02903

Rhode Island Property Records

The Town/City Clerk maintains all property records in Rhode Island.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Real estate information
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and land use maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in Rhode Island?

You will need basic information to access a public property record in Rhode Island.

Local government forms, fees, and business hours will vary depending on the City or Town Clerk’s office.

Where can I find a Rhode Island property record?

You will need to contact the Town/City Clerk’s Office where the property record is maintained.

Example – City of Providence Recorder of Deeds
City of Providence Recorder of Deeds Land Records Document Database
Providence City Hall
25 Dorrance Street
Providence, Rhode Island 02903

Phone number: 401-680-5000

FAQs

Can a request be submitted by non-residents of Rhode Island?

You are not required to be a Rhode Island citizen to request information.

Is there a records custodian in Rhode Island?

The officials at the government agency are considered the custodians of the records. The Attorney General does have the right to intervene in record disputes.

What exemptions exist for public records requests in Rhode Island?

The Rhode Island judicial branch is exempt. The majority of the exemptions in Rhode Island are for records that would violate privacy laws.

Trade secrets, health records, mental health, financial records, and tax returns are all exempt. School test results, law enforcement investigations, and adoption documents are exempt.

How long does Rhode Island have to respond?

Rhode Island has ten days to respond to your record’s request. If they deny it within those ten days, it must be in writing.

The state can extend this up to 30 days. If the request is denied, a written letter must state a specific reason for the denial and share the procedures for filing an appeal.

Is there an appeals process in place for public records requests in Rhode Island?

Rhode Island has an appeals process for public records requests.

You have three years to file an appeal. It is in your best interest to first file a claim with the Attorney General.

If you do win your case, Rhode Island is a state where you can win your attorney’s fees.

What fees are associated with requesting public records in Rhode Island?

The APRA has set fees for your request for documents. The charge is $.15 per page on the regular or legal-size paper.

Agencies can only charge fifteen dollars an hour for any work completed by an employee for records. They are required to give you an estimate of costs.

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Washington, D.C. Public Records

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New Mexico Public Records

Aspiring genealogists, potential employers, and those settling estates may all have reasons to want to hunt down public records in New Mexico.

However, even with the best intentions, you may not always have an easy time tracking down the vital record, inmate results, or court documents you need. Sometimes, the public record is just hard to find.

After all, they may be handled by a variety of different departments. In other cases, the record is not available to the public due to exemptions.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the New Mexico public records law say?

In New Mexico, you will have the law on your side. The New Mexico Inspection of Public Records Act (IPRA) and the Open Meetings Act (OMA) give the public the right to inspect public records, which includes almost all public records in state and local government.

There are only 12 exemptions to public access. They are pretty in line with other states’ Freedom of Information Act laws.

Under the New Mexico Inspection of Public Records Act, anyone—even non-citizens—can gain access to public records. You cannot be asked why you are seeking the record in most cases.

Although there is no administrative appeals process, filing a suit against the agency is possible if your request was illegally denied. You can be awarded attorney fees and $100 per day in damages.

To learn more about the law, visit NewMexico.gov.

How can I access public records in New Mexico?

According to the New Mexico IPRA Compliance Guide, anyone seeking a public record can submit an oral or written request to the custodian of the relevant agency. A written request includes submissions by mail, email, or fax.

In order to obtain the public record promptly, be sure to include the following information in your request:

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

New Mexico Criminal Records

Criminal records in New Mexico are compiled from a wealth of information supplied by local, county, and state-operated institutions, including correctional facilities, law enforcement offices, and trial and appeal courts.

Most of the criminal records in New Mexico are kept in an online record depository.

The New Mexico Department of Public Safety maintains these records, which can be obtained through a criminal background report.

What’s on a New Mexico criminal record?

A criminal record, colloquially known as a “rap sheet,” collects that person’s criminal activity within the state jurisdiction.

This official collection of documents provides a compilation of arrests, criminal offenses, indictments, convictions, and, in some cases, incarceration details.

• Date of birth
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status

Where can I find New Mexico criminal records?

The New Mexico Department of Public Safety maintains criminal records.

To obtain a record, you must submit a signed and notarized authorization form and a $15 check to the Department of Public Safety.

You can find the necessary forms by clicking the link above.

The requested records will be mailed to you within 7-14 days.

You can do a quick search of criminal records through the New Mexico Court Case Lookup tool.

There is plenty of detailed information on arrests, crimes, pleas, verdicts, etc.

There is also a searchable Sex Offender Registry hosted by the New Mexico Department of Public Safety.

Anyone can use the service to check by name, city, area/neighborhood, non-compliant offenders, internet names, email addresses, or phone numbers.

New Mexico Inmate records

The New Mexico Corrections Department has eight divisions, including the Adult Prisons Division (APD), which houses over 6,800 inmates in 11 prison facilities throughout the state, and the Probation and Parole Division (PPD) supervises approximately 18,500 offenders.

What’s on a New Mexico inmate record?

Public records are available on most New Mexico inmates who are currently incarcerated, on probation, and on parole. The following information will show up in search results:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary
• The agency housing the inmate – police department, state prison, etc.

Where can I find New Mexico inmate records?

The New Mexico Corrections Department (NMCD) hosts an offender search online for the general public with information about inmates and those on probation and parole supervision.

To search for an inmate in New Mexico, you must know the offender’s first and last name or NMCD Number to start the search.

The NMCD does not have jurisdiction over the county’s or city’s detention facilities.

New Mexico Court Records

Although there are some exceptions, most court records in New Mexico are available to the public.

Online access is free and available for Appellate Court, Magistrate Court, Metropolitan Court, and New Mexico District Court records.

What’s on a New Mexico court record?

In most cases, court records are quite extensive and come with various documents. Most people find these documents to be the most helpful:

• Court minutes
• Case files
• Court orders
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where can I find New Mexico court records?

You will use the New Mexico Case Lookup to access the court record.

The search tool can provide court documents from the following courts:

• New Mexico Supreme Court
• Court of Appeals
• District Court
• Magistrate Court
• Municipal Court

To narrow down your search, enter either the case number or, if you do not have it, specific criteria for a record, such as a person’s name, driver’s license, date of birth, or social security number.

The more information you input, the more targeted your results.

You can also limit your search to the case’s category, court type, or particular location and the date the case was filed.

New Mexico Vital Records

The New Mexico Department of Health maintains vital records in the state.

New Mexico’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in New Mexico will vary depending on the document you are requesting.

New Mexico Department of Health
New Mexico Vital Records
P.O. Box 25767
Albuquerque, NM 87125

Phone number: 866-534-0051

What information do I need to request a New Mexico birth certificate?

The New Mexico Birth Record Search Application will ask for specific information when ordering a birth record.

• Full name on the birth record
• Date of birth
• Place of birth
• Parents’ full name before marriage

Where can I find a New Mexico birth certificate?

You can order a New Mexico birth certificate online by using VitalCheck.

Or, you can request a certified copy of a New Mexico birth record by completing the Birth Record Search Application and submitting it by mail or in person.

The cost of a certified birth certificate in New Mexico is $10.

What information do I need for a death certificate in New Mexico?

The New Mexico Death Record Search Application will ask for specific details when ordering a death record.

• Full name on the death record
• Date of death
• Place of death
• Social security number
• Date of birth
• Spouse’s full name

Where can I find a New Mexico death record?

You can order a New Mexico death certificate online by using VitalCheck.

Or, you can request a certified copy of a New Mexico death record by completing the Death Record Search Application and submitting it by mail or in person.

The cost of a certified death certificate in New Mexico is $5.

What information do I need to request a marriage certificate in New Mexico?

County Clerks maintain marriage records in New Mexico. The forms will vary depending on the county where the marriage happened.

Where can I find an existing New Mexico marriage record?

You can request a certified copy of a New Mexico marriage record by contacting the County Clerk where the event occurred.

Clerk Offices have different forms, fees, and processes.

Example – Bernalillo County Clerk
Bernalillo County Clerk Marriage Record Search
415 Silver Ave SW
Albuquerque, NM 87102

Phone number: 505-468-1290

What information do I need to request a divorce certificate in New Mexico?

County Clerks maintain marriage records in New Mexico.

The forms will vary depending on the county where the divorce was granted.

Where can I find an existing New Mexico divorce record?

You can request a certified copy of a New Mexico divorce record by contacting the County Clerk where the divorce was granted.

Clerk Offices have different forms, fees, and processes.

Example – Bernalillo County Clerk
Bernalillo County Clerk Divorce Record Search
415 Silver Ave SW
Albuquerque, NM 87102

Phone number: 505-468-1290

New Mexico Property Records

The County Assessor maintains property records in New Mexico.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in New Mexico?

You will need basic information to access a public property record.

Forms, fees, and office hours will vary depending on the County Assessor’s Office.

Where can I find a New Mexico property record?

You will need to contact the County Assessor where the property record is maintained.

Example – Sandoval County
Sandoval County Public Records Request
P.O. Box 40
Bernalillo NM 87004

Phone number: 505-867-7500

FAQs

Can a request be submitted by non-residents of New Mexico State?

There is no requirement of citizenship to place a public records request in New Mexico.

Is there a records custodian in New Mexico?

According to New Mexico Public Information Laws, all government agencies must assign someone to serve as the records custodian.

What exemptions exist for public records requests in New Mexico?

There are some exemptions to the New Mexico IPRA. You can find them in the New Mexico IPRA Compliance Guide.

How long does that state have to respond to a public records request in New Mexico?

Generally, records custodians are required to give an estimated completion time if they think the request for public documents will surpass 15 business days.

Is there an appeals process for public records requests in New Mexico?

You can submit a complaint to New Mexico Attorney General via an Electronic Complaint Submission (ECS) application.

What fees are associated with requesting public records in New Mexico?

There are not any search fees for a public records search in the state of New Mexico, but agencies may charge fees for the actual cost of copying records.

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Iowa Public Records

Searching for public records isn’t always easy. While the Freedom of Information Act (FOIA) gives every United State citizen access to public documents, each state usually has its own rules.

Iowa public records are maintained across several departments and they include:

• Criminal records
• Court records
• Inmate records
• Vital records

What does the Iowa public records law say?

The Iowa Open Records Law consists of a series of laws designed to guarantee that the general public has access to public records of government bodies at all levels. This law includes all forms of government agencies except confidential documents.

The state has created the Iowa Public Information Board to enforce the public records law. This group, which comprises media representatives and government officials, can issue rulings and suggest that a person be removed from a position for not following the law.

Iowa’s public records law gives state officials 20 days to respond to a request. If a request is denied, there is an appeals process. A complaint can be filed with the Iowa Public Information Board or a district court.

If denied a request, a person can request a rehearing by an agency or an appeal to the Iowa Public Information Board.

If the information contains confidential data, an agency may redact those parts or separate them. If the entire file is classified as confidential, an agency is not required to produce the requested record.

To learn more about Iowa Code, visit Iowa.gov.

How can a person access public records in Iowa?

Public records access in Iowa varies. In some cases, a person must submit a public records request. In other cases, the documents are available online to anyone.

If a request is required, it can be sent via mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Your contact information
• The name of the document
• Details about the document you’re requesting
• A time frame that you’d like to receive the materials by
• Document delivery method, email or mail

Iowa Criminal Records

In Iowa, criminal records are most commonly requested by employers who want to run a background check on a potential employee.

What’s on a criminal record?

A criminal record provides a detailed report of a person’s interactions with law enforcement. These records are culled from various sources and include arrest records, convictions, and incarcerations within the state’s nine prisons.

More specifically, a criminal record or a background check will provide the following information:

Arrest records typically feature details of the alleged crime as well as:

• Aliases
• Date of arrest
• Arrest Records
• Charges
• Prosecution date
• Guilty Pleas
• Convictions
• Felony or misdemeanor charge

Where can I find Iowa criminal records?

The Iowa Department of Public Safety provides criminal records for the state. Through its Division of Criminal Investigation, the Iowa DPS makes records available to the public in the form of a criminal background report.

You can submit criminal history record requests by mail or fax.

You will need to contact the Iowa Department of Public Safety to obtain the necessary forms.

215 E 7th St
Des Moines, IA 50319
515-725-6066
www.dps.state.ia.us.

Iowa Inmate Records

The Iowa Department of Public Safety, Division of Criminal Investigation (DCI) maintains public inmate records.

You will make public inmate records request to the Department of Corrections.

Iowa inmate records hold various documents related to personal and administrative details of a prisoner held in correctional and detention institutes across Iowa.

Public inmate records provide information similar to criminal records but also include imprisonment specifications

What’s on an inmate record?

The information listed on inmate records varies from state to state; in Iowa, the records usually contain personal data and specific details about a person’s incarceration.

Public access to inmate records can provide the following information when accessed:

• Name
• Birth Date
• Gender
• A mug shot
• Inmate location
• Inmate registration number
• Jail transfer information
• Custody status

Where can I find Iowa inmate records?

The Iowa Department of Public Safety website contains information and links to help gather information on an inmate.

Iowa parole records are also available through the Iowa Board of Parole website.

The public can use an offender search to obtain information on paroled inmates through the site. All offenders are searchable either by name or designated offender number.

Iowa Court Records

Court records hold details of criminal and civil trials held in the local, county, state, and federal courts.

However, the institution has the right to seal or expunge specific details on the record, especially if the victim or juvenile is at risk.

Court records are considered public records and can be accessed by the public.

What’s on an Iowa court record?

In the majority of cases, Iowa court records are quite large and come with several varying documents. Most people find these documents the most helpful:

• Court minutes
• Case files
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where can I find Iowa court records?

In Iowa, court records must be requested by the Clerk of Court. The clerk will likely ask for a written request if the request is complicated. If the request is relatively simple, the request can be placed over the phone.

The request should be directed to the correct department. For district court cases, speak with the clerk in the county where the case was heard. For cases heard in appellate courts, speak with the Clerk of Iowa Supreme Court.

For administrative records, speak with the State Court Administrator.

The records custodian in the state office will provide requesters with estimated fees before the requested records are produced or copied. Costs incurred during the response to a request may be required before receipt of requested documents. Paper copies of records are based on a per-page charge, with postage fees on actual mailing costs.

Iowa vital records

The Iowa Department of Public Health maintains vital records statewide.

Iowa Vital Records includes:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public vital records requests will be different depending on the document you are requesting.

Iowa Department of Public Health
Bureau of Health Statistics
Lucas State Office Building, 1st Floor
321 E. 12th Street
Des Moines, Iowa 50319-0075

Phone number: 515-281-7689

What information do I need to request an Iowa birth certificate?

The Application for Iowa Vital Records requires specific information to obtain the document.

• First, middle, and last name of the person on the birth certificate
• Date of birth
• Place of birth
• Full name of both parents

Where can I find an Iowa birth certificate?

You can access a birth record online using VitalCheck or by completing the Application for an Iowa Vital Record and submitting it by mail.

The cost of an Iowa birth certificate is $15 per certified copy.

What information do I need for a death certificate in Iowa?

The Application for Iowa Vital Records requires specific information to obtain the document.

• First, middle, and last name of the person on the death certificate
• Date of birth
• Date of death
• Place of death

Where can I find an Iowa death record?

You can access a birth record online using VitalCheck or by completing the Application for an Iowa Vital Record and submitting it by mail.

The cost of an Iowa death certificate is $15 per certified copy.

What information do I need to request a marriage certificate in Iowa?

The Application for Iowa Vital Records requires specific information to obtain the document.

• First, middle, and last names of both spouses
• Date of marriage

Where can I find an existing Iowa marriage record?

You can access a marriage record online using VitalCheck or by completing the Application for an Iowa Vital Record and submitting it by mail.

The cost of an Iowa marriage certificate is $15.

What information do I need to request a divorce certificate in Iowa?

Iowa divorce records are maintained on a county level by the clerk of that particular court in the judicial branch.

Where can I find an Iowa divorce record?

You will need to contact your local County Clerk’s Office to request Iowa divorce records. Each office has different forms and fees.

You can find a complete list of City Clerks.

Example – Iowa County
Iowa County County Clerk’s website
901 Court Avenue
P.O. Box 266
Marengo, IA  52301

Phone number: 319-642-3914
Fax: 319-642-5240

Iowa Property Records

Your local County Auditor maintains the public property records and voter registration records in your jurisdiction.

You can find a complete list of County Auditor Offices.

What information do I need to request property records in Iowa?

Every County Auditor will have different forms and fees.

Example – Mills County
Mills County Auditor forms
418 Sharp Street
Glenwood, IA 51534

Where can I find an Iowa property record?

You will submit your Iowa public property record request to the County Auditor’s office in the jurisdiction where the property records exist.

FAQs

Can a request be submitted by non-residents of Iowa?

The Iowa Public Records laws state that you can access a public record regardless of where you live.

Is there a records custodian in Iowa?

In Iowa, the records custodian is the government office that initially generated the requested records. A government body must determine who the designated lawful custodian will be and post that information to the public.

What public records exemptions exist in Iowa? 

No state government agency is exempt from the law, but there are more than 50 exemptions in the Iowa Public Records Law. Confidential records in Iowa are exempt from requests.

Exemptions include medical reports pertaining to personal information, student financial records, trade secrets, prison riot procedural processes, certain financial information, and prospective real estate transactions or appraisals.

The majority of exemptions prevent the disclosure of confidential information or agencies that need the information to remain private to execute their jobs efficiently. Police investigative reports and Iowa government personnel records are also restricted in Iowa.

How long does that state have to respond?

The language is rather vague in the state of Iowa, but it is loosely defined as not exceeding 20 calendar days and normally should not exceed 10 business days. There is no set expiration date by which a request is considered denied.

Is there an appeals process in place?

You have 30 days after a denial is issued to file for an appeal in District Court.

Requesters have 60 days to file a complaint through the Iowa Public Information Board.

What fees are associated with requesting public records?

Iowa fee practices are also vague, with reproduction fees charged at a ‘reasonable’ amount, with each agency applying its own procedures and fees.

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Wyoming Public Records

The Freedom of Information Act (FOIA) gives all United States citizens access to public records, but each state has its own rule and regulations.

Gaining access to these files can be complicated if you don’t have the necessary information to streamline everything.

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Wyoming public records law say?

The Wyoming Public Records Laws place no time limit to respond to requests, no way to enforce that requests be approved, and no way to appeal denials administratively.

By law, those who don’t live in the state can request public documents and information, and the open records law does apply to every government agency and all three government branches, the executive, the legislative, and the judicial branches.

Wyoming does not provide a list of exemptions and non-designated records custodians.

To learn more about conducting a public records search, visit Wyoming.gov.

How can I access public records in Wyoming?

Some records are available online, while others require a formal request. If a request is necessary, it can be delivered by mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places. This can be done by email, mail, or phone, depending on the department where the request is submitted.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Wyoming Criminal Records

Criminal records are helpful when people need to do certain things like getting a job, a security clearance, or specific licenses or certifications.

When hiring independent workers like maids, caretakers, and babysitters, families also use them. Accurate criminal records are also to voter registration as inaccurate reporting can deny citizens the right to vote.

Criminal history in Wyoming is maintained forever unless it is expunged. This includes cases where charges are dismissed or where there was no prosecution.

The offender must file for an expungement to ask the court to remove it from the record. Filing for expungement does not automatically mean it will be granted. A judge will rule on the matter.

The Division of Criminal Investigation within the Office of the Attorney General maintains criminal records in the state.

What’s on a Wyoming criminal record?

Criminal records contain information regarding a person’s contact with law enforcement and the courts. This can be arrests, charges, or how a case was decided.

Some traffic violations and misdemeanors will not appear on criminal history.

Details are pulled from local police departments, local criminal courts, and the state prison system.

Where can I find Wyoming criminal records?

In Wyoming, those seeking criminal background checks need to go to the Wyoming Division of Criminal Investigation within the office of the Attorney General. This is the designated place as the central repository for criminal history record information.

You have no guarantee that the division will give you the records you are looking for.

• Date of birth
• Social security number
• Criminal charges
• Driver license number
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Felonies

Wyoming Inmate Records

Employers or others want to know an inmate’s status or history while incarcerated. This can be particularly important to crime victims as they may wish to object to possible parole or release.

Inmate information can include much information about the incarceration, release date, and crime.

Inmate records can also be helpful when proving to employers that offenders have served their time or had good conduct while incarcerated.

The Wyoming Department of Corrections (WDOC) maintains inmate records in the state.

What’s on a Wyoming inmate record?

Wyoming is similar to other states in what it has on an inmate record. Once a requester gets an inmate record, they will have the information such as basic personal information such as:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Wyoming inmate records?

You will visit the Wyoming Department of Corrections inmate locator to access an inmate record in the state.

To do a search, you would either need to know the WDOC inmate number or the first two letters of the offender’s last name. There are other search options, such as age and gender, that can be used to narrow results.

The WDOC does not charge for inmate record searches.

Wyoming Court Records

Court records are sometimes sought because of all their information about a case. This can be used in various ways but typically is used in related court cases.

For instance, a criminal court case could be used in a divorce or custody dispute or ask for stiffer penalties for another separate but related crime in Circuit Court.

There could be other reasons for requesting court files, including researching possible business partners or proceeding with adoption requests.

What’s on a Wyoming court record?

Court records include all aspects of a specific court case beginning with the initial arrest or civil court filing.

Most people find the following documents the most helpful:

• Court minutes
• Court case number
• Dockets
• Orders of the court
• Judgment documentation
• Juror information
• Witness documentation

Where can I find Wyoming court records?

Wyoming Judicial Branch doesn’t have an online tool to search for all cases.

However, it does allow for appellate case searches at the Clerk’s Office of the Wyoming Supreme Court. Someone requesting information about court records should start at the Wyoming Judicial Branch, which has all the courts listed on one page along with a link to forms and helps organizations to weave their way through the state’s judicial system.

You may need to physically go to the local court or contact the local clerk of court or county clerk by phone, email, or mail to obtain the court documents you are seeking.

Records of all court cases are kept at the local levels of courts wherever the case is heard. It is helpful if you have a docket number or the names of both parties when you are attempting to find a court case file. It may also be beneficial to know the date and year it was filed.

Although those listed on the state website tend to offer free services, there could be fees associated with copying.

Wyoming Vital Records

The Wyoming De[artment of Health maintains vital records in the state.

Wyoming’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in Wyoming will vary depending on the document you are requesting.

Wyoming Department of Health Vital Statistics Services
WYO Vital Statistics Services
Hathaway Building
Cheyenne, WY 82002

Phone number: 307-777-7591

What information do I need to request a Wyoming birth certificate?

The Request for Certified Copy of Wyoming Vital Record will ask for specific information when ordering a birth certificate.

• Full name on the birth certificate
• Date of birth
• Place of birth
• Parents’ full name

Where can I find a Wyoming birth certificate?

You can request a certified copy of a Wyoming birth record by completing the Request for Certified Copy of Wyoming Vital Record and submitting it by mail or in person.

The cost of a certified birth certificate in Wyoming is $20.

What information do I need for a death certificate in Wyoming?

The Request for Certified Copy of Wyoming Vital Record will ask for specific information when ordering a copy of a death certificate.

• Full name of the deceased
• Date of death
• Place of death
• Date of birth

Where can I find a Wyoming death certificate?

You can request a certified copy of a Wyoming death record by completing the Request for Certified Copy of Wyoming Vital Record and submitting it by mail or in person.

The cost of a certified death certificate in Wyoming is $15, and $10 for every additional copy.

What information do I need for a marriage certificate in Wyoming?

The Request for Certified Copy of Wyoming Vital Record will ask for specific information when requesting a marriage license.

• Spouses’ full name before marriage
• Date of marriage
• Place of marriage

Where can I find a Wyoming marriage certificate?

You can request a certified copy of a Wyoming marriage certificate by completing the Request for Certified Copy of Wyoming Vital Record and submitting it by mail or in person.

The cost of a certified marriage license in Wyoming is $20.

What information do I need for a divorce certificate in Wyoming?

The Request for Certified Copy of Wyoming Vital Record will ask for specific information when requesting a marriage license.

• Spouses’ full name before marriage
• Date of divorce
• Place of divorce

Where can I find a Wyoming divorce certificate?

You can request a certified copy of a Wyoming divorce decree by completing the Request for Certified Copy of Wyoming Vital Record and submitting it by mail or in person.

The cost of a certified divorce decree in Wyoming is $20.

Wyoming Property Records

The County Clerk’s Office maintains all property records in Wyoming.

The property records you can access include:

• Liens
• Land records
• Titles
• Appraisal information
• Property deeds
• Real estate information
• School district
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and land use maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in Wyoming?

You will need basic information to access a property record in Wyoming.

Public request forms, fee schedules, and office hours will vary depending on the County Clerk where the property record is maintained.

Where can I find a Wyoming property record?

You will need to contact where the County Clerk’s Office where the property record is maintained.

Example – Sheridan County Clerk and Recorder
Sheridan County Clerk and Recorder Public Records Requests

County Clerk and Recorder:
Eda Schunk Thompson
224 S Main St. Suite B-2
Sheridan, WY 82801

Phone number: 307-674-2500

FAQs

Can a request be submitted by non-residents of Wyoming

Whether you live in Cheyenne, Laramie, Casper, or Manhattan, you can submit a request for public documents.

Is there a records custodian in Wyoming?

The state of Wyoming does not have a records custodian for all of the state’s records.

However, the state does have a custodian for criminal records, which is the Wyoming Division of Criminal Investigation.

Because there is no public records custodian, appealing a denial is impossible without going to court.

What exemptions exist for public records requests in Wyoming?

Wyoming statutes do not provide a full list of public records exemptions.

In fact, the Wyoming open records law doesn’t even address exemptions at all.

You have the option to ask for the Attorney’s General to review the disclaimer.

How long does Wyoming have to respond to a public records request?

Wyoming does not provide a timeline for the state government to respond to public records requests.

Is there an appeals process in place for public records in Wyoming?

Wyoming Public Records Act does not designate an appeals process, .so requestors would need to take state agencies that deny them to court.

However, attorney fees for taking a public entity to court over public records access are recoverable.

What fees are associated with requesting public records in Wyoming?

Per the Wyoming state legislature, fees for the actual cost of materials to fulfill the request may be charged, but not labor. There could be additional fees from the Department of Motor Vehicles for data requested for commercial purposes.