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Hawaii Public Records

Public records hold a wealth of information, but they are not always easy to access. Each state handles public records in its way.

Hawaii is one of few states with a specific government agency dedicated to access to public records. It is called the Office of Information Practices. This office not only handles requests from the public but can also give advice and manage appeals.

Since Hawaii has a government agency dedicated to records, it is easier to find and review records in this state compared to others.

In many cases, public records can be found online and accessed.

However, the Freedom of Information Act (FOIA) does give citizens the right to access records.

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

What does the Hawaii public records law say?

Hawaii Uniform Information Practices Act is specific and expansive.

The law gives the state of Hawaii ten business days to respond to a formal request for records. If the state needs more time to gather information, the state must notify you and can only take another ten days to complete the request.

All branches of government are subject to the law. Some records are exempt from the law, including personal information, medical information, or public safety.

The cost to request or copy records is reasonable, and all media outlets can have the fees waived.

To learn more about Hawaii’s public record rules, visit the state website at Hawaii.gov.

How can a person access public records in Hawaii?

In some cases, Hawaiian law requires a person to submit a public records request. The request is sent via mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you access records from multiple places.

In general, a public records request should include:

  • Your name
  • Contact information
  • The name of the document
  • Details about the document
  • A time frame that you would like to receive the materials by
  • Document delivery method, mail or email

Hawaii Criminal Records

Criminal records, sometimes called criminal histories, are an essential piece of a background check. Employers often conduct background checks before bringing a new employee on board.

Traffic cases and misdemeanors are often not on criminal history.

The Hawaii Criminal Justice Data Center maintains criminal records in the state.

What’s on a criminal record?

A criminal record contains a collection of information collected from various law enforcement agencies and inmate housing facilities in Hawaii.

In Hawaii, this official document can vary, but most will include:

  • Date of birth
  • Photograph/mugshot
  • Fingerprints
  • Current and past addresses
  • Former arrest records
  • Current and past warrants

Where can I find Hawaii criminal records?

You can access Hawaii criminal records using the Hawaii Criminal Justice Data Center: eCrim website.

These records will let you review a person’s arrest and conviction record. To gain access, you need to set up an account on the site, pay a fee, and the person’s record will be emailed to you.

These records are also available by requesting them in person at one of the following police stations:

  • Honolulu Police Department (Honolulu)
  • Hawaii Police Department (Hilo)
  • Kona Police Station (Kailua-Kona)
  • Kauai County Police Department (Lihue)
  • Maui County Police Department (Wailuku)

Hawaii Inmate Records

The state of Hawaii maintains records on all of its state inmates. However, unlike other states, Hawaii doesn’t have an online searchable database that you can use.

The Hawaii Public Safety Corrections Division maintains inmate records.

What’s on a Hawaii inmate record?

There will be specific details about the inmate’s incarceration circumstances on an inmate record.

The records you receive will provide the following information:

  • Inmate’s name and status
  • Court Name
  • Incarceration date
  • Sentence Type
  • Convicted offense including the degree of offense
  • Expected release date
  • Housing facility
  • Photos

Where can I find Hawaii inmate records?

While many states have a searchable database that gives the public access to inmate records, Hawaii does not.

A person may call and request records from the individual county or jail where the inmate resides to access individual records.

You can access various inmate record searches online for a fee. Vinelink is the one recommended by the Hawaii Public Safety Corrections Division.

Hawaii Court Records

Court records can be challenging to track down, but Hawaii has the process fairly streamlined compared to other states.

District Court – Oahu
Ka`ahumanu Hale
777 Punchbowl Street
Honolulu HI 96813-5093

Circuit Court Hawaii County
Hale Kaulike
777 Kilauea Avenue
Hilo, Hawai`i 96720-4212

What’s on a Hawaii court record?

You can request several types of court records. However, you will need to know what court has the documents you wish to access, the Supreme Court, the Court of Appeals, the trial courts, etc.

Most people find the following documents the most helpful:

  • Court minutes
  • Court information
  • Case number
  • Dockets
  • Orders of the court
  • Judgment documentation
  • Jury records and files
  • Witness documentation

Where can I find Hawaii court records?

The Hawaii State Judiciary maintains court records in the state. 

You will need to contact the courthouse that holds the public document you attempt to access.

The Hawaii State Judiciary Ho’ohiki gives the public access to family court civil cases.

While many cases are available online, some records may be incomplete, and some may not be online. Different courts started using the system at different times, so older cases may be challenging to find.

To get access to court documents that are not online, you can call or visit the court where the case was heard and speak to the clerk of courts.

Hawaii Vital Records

The Hawaii State Department of Health maintains public vital records in Hawaii.

Hawaii public vital records include:

  • Birth Certificates
  • Death Certificates
  • Marriage Licenses
  • Divorce Decrees

Hawaii vital records requests vary depending on the document you are requesting.

The Hawaii State Department of Health
Office of Vital Records
1250 Punchbowl St
Honolulu, HI 96813

Phone number: 808-933-0917

What information do I need to request a Hawaii birth certificate?

The Request for a Certified Copy of a Birth Record will ask for specific details.

  • Full name on the birth certificate
  • Gender
  • Date of birth
  • Place of birth
  • Full name of both parents

Where can I find a Hawaii birth certificate?

You can access a Hawaii birth record online using the Vital Records Ordering website, or by completing Request for a Certified Copy of a Birth Record and submitting it by mail.

The cost for a certified copy of a Hawaii birth certificate is $10. It is $4 for every additional copy.

State Department of Health
Office of Health Status Monitoring
Issuance/Vital Statistics Section

P.O. Box 3378
Honolulu, HI 96801

Phone number: 808-586-4400

What information do I need for a death certificate in Hawaii?

The Request for a Certified Copy of a Death Record will ask for specific details.

  • Full name of the deceased
  • Gender
  • Date of death
  • Place of death
  • Social security number
  • Relationship to the deceased
  • Purpose of the certified copy of the death certificate

Where can I find a Hawaii death record?

You will need to complete the Request for a Certified Copy of a Death Record and submit it by mail.

The cost for a certified death certificate is $10, and $4 for every additional copy.

What information do I need to request a marriage certificate in Hawaii?

The Request for Certified Copy of Marriage Record will ask for specific information.

  • Full name of both spouses before marriage
  • Date of marriage
  • Place of marriage

Where can I find an existing Hawaii marriage record?

You can access a Hawaii marriage record online using the Vital Records Ordering website, or by completing the Request for Certified Copy of Marriage Record and submitting it by mail.

What information do I need to request a divorce certificate in Hawaii?

The information on your Hawaii public records request will include.

  • Full name of both spouses before the divorce
  • Dates of birth of both spouses
  • Date of divorce
  • Place of divorce

Where can I find a Hawaii divorce record?

You can access a Hawaii divorce record online using the Hawaii State Judiciary website.

You will need to contact the clerk’s office in the family court where the divorce decree was issued in order to obtain a Hawaii divorce record in person.

Divorce decrees are not public records in Hawaii.

Hawaii Property Records

The Bureau of Conveyances Land Records Management System makes it easy to search public property records in Hawaii.

The property records you can access include:

  • Liens
  • Titles
  • Property deeds
  • Mortgages
  • Property tax assessment records
  • Zoning information
  • Probate
  • Land court and tax appeal court details

What information do I need to request property records in Hawaii?

You will need to complete the appropriate property request form.

Where can I find a Hawaii property record?

You will search the Bureau of Conveyances Land Records Management System for the public property record.

Kalanimoku Building
1151 Punchbowl St. #120
Honolulu, HI 96813

Phone: (808) 587-0147
Fax: (808) 587-0136
Email: dlnr.bc.faq@hawaii.gov

FAQs

Can a request be submitted by non-residents of Hawaii?

Anyone can request public records in Hawaii. There are no resident or citizenship requirements that other states have in place.

Is there a records custodian in Hawaii?

Hawaii created a division of the Lieutenant Governor’s Office called the Office of Information Practices to provide easy access to public records.

The OIP fields requests and can deny a request as well. If a requester wants to appeal a denial, the same office will hear the case.

The state also has a Legislature-appointed state ombudsman.

What exemptions exist for public records requests in Hawaii?

Few exceptions exist. Most exemptions for a public records search pertain to records that have personal, medical, or safety information.

Some judicial records are off-limits. Any records that are deemed “non-administrative functions” are not available.

In the state legislature, records that pertain to the budget and specific transcripts are also exempt.

How long does Hawaii have to respond?

Hawaii has ten business days to respond to a request.

Is there an appeals process in place for public records requests in Hawaii?

If a request is denied, the requester has two years to appeal the decision. The OIP can review the case, or it can be heard in court.s.

What fees are associated with requesting public records in Hawaii?

Hawaii does charge a fee to copy and retrieve records.

However, the first $30 fee is waived.

Maryland Public Records

Finding public records can feel overwhelming at times. As you start digging, you may find that some records are harder to track down because different government departments keep them. In other cases, the records may not be available at all.

With records maintained in departments across the state, some are tough to find. In contrast, others are not as accessible to the general public.

However, the Freedom of Information Act (FOIA) does give citizens the right to access records.

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

Table of Contents

What does the Maryland public records law say?

According to the Maryland Attorney General’s Office, people have a broad right to access public records under the Maryland Public Information Act. However, the state does impose some limits to protect legitimate governmental interests and individual privacies.

The state has 30 days to respond to a request for the record. If a request is denied, there is an appeals process. A mediator or a court can hear the appeal.

The state does charge for copies of records, but the fees are reasonable.

To learn more about the state law, visit Maryland.gov.

How can I access public records in Maryland?

There are several ways to access public records in Maryland, and most can be done online to some degree with certifications sent via mail.

Although records are provided through various government organizations, with some guidance, you will be able to get information on criminal, court, inmate, and vital records with minimal effort, thanks to technology and the shift to online databases.

If you visit an office to request records, you will be asked to fill out a records request.

In general, a public records request should include:

  • Your name
  • Contact information
  • The name of the document
  • Details about the document
  • A time frame that you would like to receive the materials by
  • Document delivery method, mail or email

Maryland Criminal Records

It is common for employers or landlords to do background checks on applicants.

Suppose you are a private employer interested in initiating a background check on a potential employee. In that case, you must fill out a Private Party Petition Packet and submit it to the CJIS Authorization Administrator.

Suppose you work for an agency providing adult dependent care, child care, criminal justice, government employment/licensing, or public housing. You must use the Application to Receive Criminal History Record Information for Employment or Licensing Purposes instead.

Individuals who live in Maryland can go to any authorized fingerprinting services locations. The person whose criminal history will be checked will need to bring the fingerprint card supplied by the employer or licensing agency and have the employer’s or licensing agency’s authorization number.

What’s on a Maryland criminal record?

A criminal record—sometimes called a “rap sheet”—contains a collection of information collected from various departments and organizations, including police departments, sheriff’s offices, the courts, and correctional facilities in the state.

In Maryland, this official document can vary, but most will include:

  • Date of birth
  • Photograph/mugshot
  • Fingerprints
  • Current and past addresses
  • Former arrest records
  • Current and past warrants
  • Arrest report
  • Domestic violence charges

Where can I find Maryland criminal records?

Unfortunately, all the Criminal Justice Information System Central Repository information is not available to the public without proper authorization.

Individuals can obtain criminal records through various sources in the state: the courts, police departments, and, in the case of sex offenders, the Maryland Sex Offender Registry.

Start with the Maryland Judiciary Case Search site and search by the defendant’s name for court records. Criminal records include felony and certain misdemeanor charges filed by the Grand Jury or the State’s Attorney, appeals from the District Court, and requests for jury trials.

Once you find a case, you can obtain additional information from the courthouse where the case record is on file. Depending on the county, some of the criminal records go back to 1979. Records can remain on the site indefinitely and are only removed for expungements or other court-ordered reasons.

You can also check your county corrections website, as some, like dataMontgomery, provide the public with arrest information compiled by “CRIMS,” a jail records-management system used by Montgomery County Corrections and many other law enforcement agencies. The CRIMs dataset includes the person’s first, middle, and last name, age, city, and home address down to the 100 blocks. Although all arrested persons are presumed innocent until proven guilty by a court of law, you may get insight into potential criminal activity.cks.

Maryland inmate records

Maryland’s Department of Public Safety & Correctional Services operates 19 institutions, including several pretrial facilities.

What’s on a Maryland inmate record?

Maryland law allows the sharing of information regarding whether someone is in custody and their commitment number and mailing address while in custody.

With nothing more than a first and last name, you can get matching results that show inmates’ birthdays, DOC IDs, holding facilities, and SIDs. The SID can be used for inmate funds transactions.

Public access to inmate records can provide the following information:

  • Name and aliases
  • Date of Birth
  • Social security number
  • Height and weight
  • DOC ID
  • Booking photo
  • Assigned location
  • Sentence summary

Where can I find Maryland inmate records?

Maryland’s Inmate Locator provides information on the housing location of inmates committed to the custody of the Commissioner of Correction.

Although the information is not available on everyone in the custody of the Department of Public Safety and Correctional Services, it does share data on most of the offenders housed at:

Inmates who are not in custody anymore are not listed.

Maryland Court Records

Although some records—such as adoption cases and juvenile cases—are exempt from the Maryland Public Information Act, anyone can request court records in the state.

It is important to remember that court records and court documents can be some of the most challenging records to procure since they are usually held across several courts in Maryland.

What’s on a court record?

An online search through the state’s case search site provides the same information provided through court clerks’ offices, including:

  • Names of parties
  • City and state
  • Case number
  • Date of birth
  • Trial date
  • Court orders
  • Charge
  • Case disposition
  • Criminal cases
  • Civil Cases

How do I find Maryland court records?

Additional information on a specific case can be obtained at the court system where the case record is on file.

You need to speak with the clerk of court. Although the clerk’s office can’t accept telephone requests, you can put your request in writing. Not sure where to start? The Maryland courts are divided up as follows:

  • Appellate Courts: These are divided into 7 circuits.
  • Circuit Courts: These are divided into 8 circuits.
  • District Court: There are 34 locations.
  • Orphans’ Court: There is one in each of the 23 counties and Baltimore City.
  • Court of Appeals.

The state provides detailed case information for all Maryland Circuit and District Court Case Management Systems.

Maryland Vital Records Records

The Maryland State Archives maintains public vital records in the state.

Maryland public vital records include:

  • Birth Certificates
  • Death Certificates
  • Marriage Licenses
  • Divorce Decrees

Maryland vital records requests will be different depending on the document you are requesting.

Division of Vital Records Department of Health
6764-B Reisterstown Road
P.O. Box 68760
Baltimore, MD 21215-2306

Phone number: 410-764-3038

What information do I need to request a Maryland birth certificate?

The Application for a Certified Copy of Maryland Birth Record will require specific details.

  • Name at birth
  • Date of birth
  • Current age
  • Gender
  • Place of birth
  • Hospital
  • Certificate number
  • Parents’ full name before marriage

Where can I find a Maryland birth certificate?

You can request a birth record online using VitalChek or by completing the Application for Certified Copy of Maryland Birth Record and submitting it in person or by mail.

The cost for a certified birth certificate in Maryland is $10 per copy.

What information do I need for a death certificate in Maryland?

The Application for a Certified Copy of Maryland Death Record will require specific details.

  • Full name on the death certificate
  • Date of death
  • Age at death
  • Gender
  • Place of death
  • Reason for requesting the certificate

Where can I find a Maryland death record?

You can request a Maryland death record online using VitalChek or by completing the Application for Certified Copy of Maryland Death Record and submitting it in person or by mail.

The cost for a certified death certificate in Maryland is $10, an additional $12 per copy.

What information do I need to request a marriage certificate in Maryland?

The Clerk of Circuit Court maintains marriage records in Maryland, except for Baltimore City.

The Clerk of the Court of Common Pleas of Baltimore City handles marriage certificate requests in that jurisdiction.

You will need to contact the Clerk in your jurisdiction to inquire about fees, processes, and office hours.

Clerk of the Court of Common Pleas of Baltimore City
100 N Calvert St
Baltimore, MD 21202

Phone number: 410-333-3733

Where can I find an existing Maryland marriage record?

If you live in the City of Baltimore, you will need to contact the Clerk of Court of Common Pleas to access a marriage record.

All other marriage record requests go through your local Clerk of Circuit Court.

What information do I need to request a divorce certificate in Maryland?

You will contact the Clerk of the Circuit Court in the county or city where the dissolution of marriage was granted.

Where can I find a Maryland divorce record?

You will need to contact the Clerk of the Circuit Court where the divorce decree was issued.

Example – Anne Arundel County
8 Church Cir
Annapolis, MD 21401

Phone number: 410-222-1397

Maryland Property Records

The Land Records Department maintains public property records in Maryland.

The property records you can access include:

  • Liens
  • Titles
  • Property deeds
  • Mortgages
  • Property tax assessment records
  • Zoning information
  • Probate

What information do I need to request property records in Maryland?

Public property record requests vary depending on the Maryland county you are making the request.

Contact your Land Recorder’s Office to inquire about forms, fees, and office hours.

Where can I find a Maryland property record?

You will contact the Department of Land Records to access public property records in Maryland.

Example – Prince George’s County Recorder
Prince George’s County Recorder website
Judicial Administrative Services
14701 Gov. Oden Bowie Drive
Upper Marlboro, MD 20772

Phone number: 301-780-2253

FAQs

Can a request be submitted by non-residents of Maryland?

Maryland records are accessible to anyone; being a citizen of the state or the United States is not required.

Some records are limited by the requestor’s relationship with the person of record, like marriage licenses or death certificates.

There are instances in which you may be able to appeal and seek legal representation to obtain records.

Is there a records custodian in Maryland?

The Maryland Attorney General’s website provides a detailed list of Public Information Act representatives.

What exemptions exist for public record requests in Maryland?

The Department of Public Safety & Correctional Services lists several exemptions to the Public Information Act.

These include inmate case records, personnel, and medical records, financial information, records containing attorney-client advice and attorney work product, investigatory records, and inter-and intra-agency memoranda and letters, among others.

How long does Maryland have to respond to a public records request?

According to the Maryland Public Records Guide, the state government agency has 30 days to respond.

However, agencies are expected to produce the records promptly whenever possible.

Is there an appeals process for public records requests in Maryland?

The state of Maryland says appeals can be made to the court, a mediator, or through a board.

Are land records public in Maryland?

The Maryland State Archives has records accessible online.

What fees are associated with requesting public records in Maryland?

Depending on the agency supplying the record, fees can vary. Vital records are currently $10 for birth and death certificates and $12 for marriage and divorce certificates.

Although agencies can charge “reasonable fees” to cover their costs, fee waivers are available when the record is of public interest.

Alaska Public Records

Alaska Freedom of Information law facilitates requests for people interested in viewing public records. Every state has its own public records law.

Alaska has an estimated 6.5 million public records, including everything from court records to birth certificates. While many of these records are now digital files instead of hard copies, locating a record can still be a challenge.

You must first know what type of record you’re searching for and the agency that would have it in its possession.

Then, you will submit a request form and follow the process to obtain the requested documents.

In the best-case scenario, you can find the information from a public record search online. However, it is not always that simple.

In Alaska, you can access any record from any agency. However, every government department does have different requirements, and you will need to follow specific procedures.

What does the Alaska public records law say?

The Alaska Public Records Act states that most records in possession of municipal and state agencies are subject to public disclosure. You may request the documents in person or by mail. All branches of government are subject to the law.

Unlike other states, Alaska has a state response time and an appeals process. It means the state offers more protection for citizens.

How can I access public records in Alaska?

Accessing public records in Alaska depends on the type of record you want to see. You can submit a request to the city clerk for general public records for your specific city.

You need to reach out to that record-holding agency for other records such as criminal, inmate, court, or vital records.

Regardless of which agency has the records, you’ll likely need to submit a public records request, which should include:

  • Your name and contact information
  • The complete description of the document, including date, name, agency, etc.
  • A time frame that you’d like to receive the materials by
  • The delivery method of documents, email, or UPS

Every public records office has different business hours. Always check with your local office before requesting in person.

Alaska criminal records

A criminal record, also known as a rap sheet, provides a list of criminal offenses associated with a specific person. It should detail instances of arrest, prosecution, and convictions. Employers usually access these records to run a background check on new employees.

  • Alaska is an open records state. It means that it provides all criminal history information to members of the public upon request.
  • The Alaska Department of Public Safety is responsible for maintaining the majority of criminal records in the state.

What’s on an Alaska criminal record?

Criminal records generally provide the following information when accessed:

  • The name of the person
  • Aliases
  • Physical descriptors, including tattoos and birthmarks
  • Charges
  • Convictions
  • Court orders
  • Warrants
  • Probation and orders
  • Convictions

Where can I find Alaska criminal records?

The Alaska Criminal Justice Information is maintained by the Department of  Public Safety and is accessed by submitting a person’s name or a person’s fingerprints. The State of Alaska says submitting fingerprints is the best way to get accurate records.

You can file a request online using the Alaska Department of Public Safety website or by completing the Request for Criminal Justice Information form and submitting it by mail.

The processing fee for a public records request is $20 for a name search and $35 for a fingerprint search.

The Alaska Department of Public Safety:
5700 East Tudor Road
Anchorage, AK 99507

Phone number: 907-269-5511

Alaska inmate records

All Alaska inmate records are maintained by the Alaska Department of Corrections

You can search inmate records online for the following correctional institutions.

What’s on an inmate record?

An Alaska inmate record has the following information:

  • Inmate’s name
  • Date of birth
  • Charges, including domestic violence
  • Sentence
  • Location of the inmate, including police department or state government prison
  • The term of imprisonment
  • Physical descriptions
  • A photograph of the inmate

Where can I find Alaska inmate records?

The Alaska Department of Corrections maintains inmate records, but there isn’t an online database like other states have.

Alaska suggests calling the Department of Corrections in Anchorage.

Department of Corrections – Juneau
P.O. Box 112000
Juneau, Alaska 99811-2000
Phone: 907-465-4652

Department of Corrections – Anchorage
550 West 7th Avenue, Suite 1800
Anchorage, Alaska 99501
Phone: 907-269-7397

You can access online third parties to search Alaska inmate records using nationwide jail databases.

Alaska court records

Alaska court records allow people to review court documents and court proceedings.

The Alaska Court system maintains court records in the state.

The types of Alaska public court records include:

  • Civil trials
  • District Court
  • Superior Court
  • The Court of Appeals
  • The Supreme Court

What’s on an Alaska court record?

You must request an Alaska public court record with the judiciary that the case took place.

Court records are dense and contain a lot of information. The most relevant information includes:

  • Court minutes
  • Case files
  • Dockets
  • Orders of the court
  • Judgment documentation
  • Jury records and files
  • Witness documentation

Where can I find Alaska court records?

In many states, a request must be issued to a specific court clerk, but there’s a searchable database in Alaska that makes it much easier to locate court documents.

You will search the Alaska Court System website for information on appellate court and trial court cases. The best way to search for a case is to search by case number, but searching by name or citation number will suffice.

Court records are often one of the more complex records to access since most files are kept by individual courts.

Alaska Court System:
101 Lacey Street
Fairbanks, AK 99701

Phone number: 907-264-0514

Alaska vital records

Vital records are considered public records, although access is limited to people associated with the person listed on the record.

For instance, if you’re trying to find a certified copy of a marriage certificate, you must be listed on the certificate or a family member of the person listed.

It applies to all vital records, including birth records, death records, marriage licenses, and divorce records.

The Alaska Department of Health and Social Services the Division of Public Health maintains vital records in the state.

What information is needed to request an Alaska Birth Certificate?

You need specific information to access a birth record in Alaska.

The information that you can expect to provide is:

  • The first, middle, and last name on the birth certificate
  • Date of birth
  • Place of birth
  • The mother’s full name before marriage
  • The father’s full name

Where can I find an Alaska Birth Certificate?

The Alaska Department of Health and Social Services the Division of Public Health maintains birth certificates.

You can order a copy of a birth certificate online using VitalCheck or by completing the Alaska BIRTH Certificate Request Form and submitting it by mail, fax, or in person.

Physical Address:
5441 Commercial Blvd.
Juneau, Alaska 99801
Phone: 907-465-3391

HAVRS mailing address:
P.O. Box 110675
Juneau, AK 99811-067

The charge for one copy of a birth certificate is $30, and $25 for any additional copies.

What information do I need for a death certificate in Alaska?

You will need specific information to request a death certificate from the Alaska Department of Health and Social Services the Division of Public Health.

  • First, middle, and last name of the deceased
  • The date of the death
  • The date of birth for the deceased birth
  • The city or village the death occurred
  • Full name of the deceased mother before marriage
  • Full name of the deceased father

Where can I find an Alaska death record?

You can access Alaska death records online using the VitalCheck website or by completing the Alaska DEATH Certificate Request Form and submitting it by mail, fax, or in person.

Physical Address:
5441 Commercial Blvd.
Juneau, Alaska 99801
Phone: 907-465-3391

HAVRS mailing address:
P.O. Box 110675
Juneau, AK 99811-067

A copy of an Alaska death record is $30, and $25 for every additional copy.

What information do I need to request a marriage certificate in Alaska?

The Alaska Department of Health and Social Services the Division of Public Health requires that you submit specific information to access an Alaska marriage certificate.

  • The date of the marriage
  • The city or village where the marriage happened
  • First, middle, and last name of the groom or spouse
  • First, middle, and last name of the bride or spouse

Where can I find an existing Alaska marriage record?

You can access an Alaska marriage license online using the VitalCheck or by completing the Alaska MARRIAGE Certificate Request Form and submitting it by mail, fax, or in person.

Physical Address:
5441 Commercial Blvd.
Juneau, Alaska 99801
Phone: 907-465-3391

HAVRS mailing address:
P.O. Box 110675
Juneau, AK 99811-067

A copy of an Alaska marriage record is $30, and $25 for every additional copy.

What information do I need to request a divorce certificate in Alaska?

The Alaska Department of Health and Social Services the Division of Public Health requires specific information to access divorce records.

  • The first, middle, and last name of Spouse 1
  • The first, middle, and last name of the Spouse 2
  • The date of the divorce
  • The date of the marriage
  • The city or village the divorce was filed

Where can I find an Alaska divorce record?

You can access an Alaska divorce record online by using the VitalCheck website, or by completing the Alaska DIVORCE Certificate Request Form and submitting it by mail, fax, or in person.

Physical Address:
5441 Commercial Blvd.
Juneau, Alaska 99801
Phone: 907-465-3391

HAVRS mailing address:
P.O. Box 110675
Juneau, AK 99811-067

Alaska Department of Health and Social Services the Division of Public Health charges $30 for a copy of a divorce certificate. It is $25 for every additional copy.

Alaska Property Records

The Alaska Department of Natural Resources Recorder’s Office maintains public property records.

  • Deeds
  • Mortgages
  • Reconveyances
  • Notice of Liens, Claim of Liens, and Release of Liens
  • Uniform Commercial Code Statements
  • Security Agreements
  • Judgments and Decrees from courts
  • Federal and State Tax Liens
  • Child Support Enforcement Liens
  • Satisfactions and Releases of Leins

What information do I need to request property records in Alaska?

You will need different information to access different types of property records in Alaska.

If you have questions pertaining to any public property record, contact your local Recorder’s Office.

Where can I find an Alaska property record?

You will use the DNR Land Records Search Utility to search for public property records online.

For any other inquiries, contact your local Recorder’s Office.

Example – Kenai Peninsula Recorder’s Office
110 Trading Bay Rd STE 105
Kenai, AK 99611

Phone number: (907) 283-3118

FAQs

Can an Alaska Public Record request be submitted by non-residents of the state?

Only residents can request state documents in some states, but that’s not the case in Alaska.

The Alaska Public Records Act specifically states that all citizens can request public records, even from another state.

Is there a records custodian in Alaska?

The Alaska Public Records Act mentions a records custodian

However, it’s usually a person within each state agency instead of one person.

What exemptions exist in Alaska?

All state agencies must release public records as requested. However, the law does say that the Alaska Railroad Corporation is not considered a state agency and is therefore exempt from providing documents.

Common exemptions in Alaska statutes like juvenile records, medical documents, and active investigations are exempt from the law, as are more specific forms like those containing information on boat accidents, state savings programs, or trust programs.

How long does it take Alaska to respond to a public records request?

The law provides a specific response time. Public officials are to respond to a request within ten business days.

Some states don’t have a response time written into the law, but Alaska Public Records Act provides more specifics than others.

What kind of enforcement is in place for misuse of Public Records in Alaska?

The Alaska Public Records Act that no one is to obstruct the process of obtaining public records. If foul play is suspected, the person requesting the documents can seek an injunction.

An injunction is a court order that would direct the record keeper to stop obstructing the process and release the records.

Is there an appeal process in Alaska?

While some states do not have an appeals process in place, the state of Alaska does. If a requester is denied access to public records by any public agency or doesn’t receive them in a timely fashion, the person can appeal within 60 days of the original request.

An administrative appeal is sent to the head of the agency where the records are held. A request for injunctive relief, where a court orders the record keeper to stop obstructing your right to view public records, should be sent to an Alaskan district court.

What fees are associated with requesting public records in Alaska?

You will have fees associated with accessing and copying records, but the cost to obtain requested records should be minimal, according to the law.

Idaho Public Records

Idaho became an open-to-public state back in 1990 when leaders drafted the Idaho Public Records Act. It gives citizens the right to access government records, and conduct public records searches.

All agencies are subject to Freedom of Information Act (FOIA) requests, and there aren’t many exemptions.

Most states have some public records act on the books. However, each state’s law is a little different.

Idaho public records are maintained across several departments and they include:

What does the Idaho public records law say?

The Idaho Public Records Law is one of the newer Sunshine Laws in the United States and comes with solid government transparency. Every public agency, municipality, and other government branch is subject to the law and must disclose documents about the public interest.

According to state law, transparency must be a priority, and agencies could face a penalty amounting to thousands of dollars for withholding public information. Typically, agencies are given a minimum of three days to grant a records request and a maximum of 10 days.

While all government agencies are subject to the law, Idaho does have exemptions.

The Idaho appeals process runs through the district appellate court. If a request is denied, the requester is given 180 days to appeal the decision. The court then takes another 28 days to hear the appeal, and if it gets rejected, the requester has another 42 days to appeal again.

The appeal fees in Idaho must not exceed the actual labor cost and are specifically worded for transparent enforcement.

For more information on the state’s law, visit Idaho.gov.

How can a person access a public record in Idaho?

Some public records are online; others require a more formal request. Public records access that requires a form can be mailed or emailed to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

  • Your name
  • Your contact information
  • The name of the document
  • Details of the document
  • A time frame that you’d like to receive the materials by
  • The delivery method of the documents, email or mail

The appeal fees in Idaho must not exceed the actual labor cost and are specifically worded for transparent enforcement.

Idaho criminal records

Criminal records, or criminal history, are used for a couple of specific purposes. Generally, they are used by potential employers and temporary employment agencies as part of the hiring process.

What’s on a criminal record?

A criminal record is a complete record of a person’s interactions with law enforcement agencies.

A criminal history doesn’t have traffic infractions or traffic tickets and sometimes won’t include misdemeanors.

  • Aliases
  • Date of arrest
  • Arrest Records
  • Charges
  • Prosecution date
  • Guilty Pleas
  • Convictions
  • Felony or misdemeanor charge

Where can a person find Idaho criminal records?

The Idaho State Police maintains public criminal records.

You will use the Fingerprinting and Background checks website to request the public criminal records you are searching for.

For fingerprint checks, you need to submit a complete set of ink-rolled fingerprints on the card, submission form, payment authorization form, and cash payment.

The processing fee is $20 for a fingerprint check and an additional $1 for processing plus a 3% transactional fee.

You can make payments through cash, credit, or debit card.

Idaho State Police
700 S Stratford Dr
Meridian, ID 83642
208-884-7000

Idaho inmate records

The Idaho Department of Corrections maintains public inmate records.

Idaho inmate records hold various documents related to personal and administrative details of a prisoner held in correctional and detention institutes across Idaho.

Public inmate records provide information similar to criminal records but also include imprisonment specifications.

What’s on an Idaho inmate record?

While there are some differences in how states list items on an inmate record, Idaho is standard with other states in the information it provides.

It will have some information about the person’s incarceration and some limited personal details. When someone accesses an inmate record, the record will show:

  • The inmate’s name
  • Gender
  • Birth Date
  • The housing location of the inmate
  • Mug shot
  • Inmate’s registration number
  • Housing transfer information
  • Custody status

Where can I find Idaho inmate records?

The Idaho Department of Corrections website provides access to an online database of prisoners imprisoned in Idaho.

The inmate database includes information about the offenders under the IDOC jurisdiction, and it also offers complete details of those on probation or parole.

You can also get information about the felonies the offender has committed.

Another resource is the Victim Information and Notification Everyday (VINE) website. Designed to give regular updates to victims on a criminal’s custody status, the website can provide helpful information for anyone looking to gather inmates’ details.

Idaho Department of Corrections
731 Shoup Ave W
Twin Falls, ID 83301
208-736-3080

Idaho court records

Court records hold details of criminal and civil trials held in the local, county, state, and federal courts.

However, the institution has the right to seal or expunge specific details on the record, especially if the victim or juvenile is at risk.

Court records are considered public records and can be accessed by the public.

What’s on an Idaho court record?

The information on court records can vary, but in Idaho, you can find the following information on court records:

  • Personal and criminal details
  • Details of the court cases
  • Case files
  • Dockets
  • Court Orders
  • Documents on judge rulings
  • Witness documents and evidence
  • Jury records and files

Where can I find Idaho court records?

You can search Idaho’s iCourt Porta to get court documents and information on a trial. You can search by case number or name and find files for the district courts up to the Idaho Supreme Court.

Members of the general public or media do not have to register on the site, but registration is required if you want extended access.

If you can’t find the record, you’re looking for it. You can also access Idaho Court Records by visiting any local agency regulating court proceedings and judgments, including courthouses and Idaho State Judiciary, to request the documents.

The contact person should be a court or county clerk or someone in the clerk’s office. Some courts may ask you to submit your request in writing. You may need to fill out a request form.

Idaho vital records

The Idaho Bureau of Vital Records and Health Statistics maintains vital records statewide.

The Idaho Department of Health and Welfare will be to who you submit a public vital records request.

Idaho Vital Records includes:

  • Birth Certificates
  • Marriage Licenses
  • Divorce Decrees
  • Death Records

Public vital records requests will be different depending on the document you are requesting.

Idaho Department of Health and Welfare
450 W State St
Boise, ID 83702
208-334-5500

What information do I need to request an Idaho birth certificate?

The Idaho Vital Statistics Certificate form requires specific information to obtain the document.

  • First, middle, and last name of the person on the certificate
  • Date of birth
  • The City of Birth
  • The number of copies requested
  • The full name of both parents

Where can I find an Idaho birth certificate?

You can request a birth record using the Idaho VitalCheck website, or by completing the Idaho Vital Statistics Certificate form and submitting it by mail.

The cost of a certified copy of a birth certificate in Idaho is $16.

What information do I need for a death certificate in Idaho?

You can search the Idaho death records as far back as 1911.

The Idaho Vital Statistics Certificate form requires specific information to obtain the document.

  • First, middle, and last name of the person on the certificate
  • Date of birth
  • The City of Birth
  • The number of copies requested
  • The full name of both parents

Where can I find an Idaho death record?

You can request a death record using the Idaho VitalCheck website, or by completing the Idaho Vital Statistics Certificate form and submitting it by mail.

The cost of a certified copy of a death certificate in Idaho is $16.

What information do I need to request a marriage certificate in Idaho?

The Idaho Vital Statistics Certificate form requires specific information to obtain the document.

  • First, middle, and last names of both spouses
  • Date of the marriage
  • The city the marriage took place
  • The number of copies you’re requesting

Where can I find an existing Idaho marriage record?

You can request a marriage record using the Idaho VitalCheck website, or by completing the Idaho Vital Statistics Certificate form and submitting it by mail.

The cost of a certified copy of a marriage certificate in Idaho is $16.

What information do I need to request a divorce certificate in Idaho?

The Idaho Vital Statistics Certificate form requires specific information to obtain the document.

  • First, middle, and last names of both spouses
  • Date of the marriage
  • The city the marriage took place
  • The number of copies you’re requesting

Where can I find an Idaho divorce record?

You can request a divorce record using the Idaho VitalCheck website, or by completing the Idaho Vital Statistics Certificate form and submitting it by mail.

The cost of a certified copy of a divorce decree in Idaho is $16.

Idaho Property Records

Your local County Recorder’s Office maintains property records in your county.

You will need to contact the County Recorder’s Office to ask about the process to request public records and any associated fees.

What information do I need to request property records in Idaho?

Idaho public property request forms and processes are different between jurisdictions.

Example – Idaho County
Idaho County Public Record’s Request Form

Where can I find an Idaho property record?

You will submit your Idaho public property record request to the County Recorder’s office in the jurisdiction where the property records exist.

You will need to contact your County Assessor to inquire about the process and cost of requesting Idaho property records.

Example – Ada County Recorder’s Office
Ada County Recorder’s Office Public Records Request

FAQs

Can non-residents of Idaho submit a request?

The Idaho Public Information Act states that you can access a public record regardless of where you live.

Is there a records custodian in Idaho?

In the state of Idaho, each state department is responsible for maintaining and releasing records as requested.

What exemptions exist in Idaho?

None of the state agencies or branches are exempt from the public records law.

However, Idaho does have 92 exemptions. It includes individual medical and financial records, police records that could compromise public safety, investigative individuals, and trade secrets.

How long does Idaho have to respond to a public records request?

Typically, the state has to respond to a request within three days.

However, if a state agency requires additional time, it should send a written response within three days asking for more time.

The agency can request a 10-day extension.

Is there an appeal process in place in Idaho for a denied public records request?

Processing an appeal for access to public records is exclusively run by the appellate court in Idaho.

As a requester, you get 180 days to appeal a decision.

What fees are associated with requesting public records?

No agency can charge a fee more than the actual labor cost if the request is for more than 100 pages.

Furthermore, the copying fee shouldn’t exceed direct labor costs and the third party’s cost to copy the records. In addition, agencies can’t charge a requester if he has demonstrated that he can’t pay for the fee while the request is in the public interest.

  • Updated April 28, 2022
  • States

Massachusetts Public Records

There are many reasons for people to request public records.

An employer can request a background check for a prospective employee, a victim may want to access the criminal records of an attacker, or a person may want to replace their birth certificate.

While requesters have many reasons to review public records, it is not always an easy process.

You need to figure out which state department has the records and know how to request them.

You need to know which records you can access by law to start.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

Table of Contents

What does the Massachusetts public records law say?

The Commonwealth of Massachusetts has closely followed federal laws like the Freedom of Information Act when it comes to releasing records.

While government records held by a governmental entity are considered public, Massachusetts is the only state to exempt its executive offices, legislative, and judicial branches from public records release.

Massachusetts General Laws exclude documents with personal information such as medical files, abuse or rape files, personnel files, or documents deemed an invasion of privacy. Records that pertain to public safety are also off-limits.

Massachusetts has ten days to reply when you request records. If requested records cannot be delivered in that timeframe, the state can add 20-30 day extensions to your request. However, Massachusetts state must send a written response explaining the need for the extension.

If the request is denied, the requester can appeal the decision. The appeal must happen within ten days of the denial.

Visit Mass.gov for more information about public records requests in Massachusetts.

How can I access public records in Massachusetts?

Public interest in Massachusetts records can be accommodated by electronic records or by submitting a formal records request.

If a request is required, it can be sent via email, mail, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you access records from multiple places.

In general, a public records request should include:

  • Your name
  • Parties name
  • Contact information
  • The name of the document
  • Details about the document
  • A time frame that you would like to receive the materials by
  • Document delivery method, mail or email

Massachusetts Criminal Records

When you want to hire a candidate who will be dealing with your business records, financial accounts, or personnel information, you want a candidate with a clean background check.

You would not want to hire someone to deal with your cash if that person has been arrested for fraud or bribery.

The criminal record, gleaned from Massachusetts’ sixteen correction facilities, will provide you with a record of arrests, convictions, and incarcerations. You will not receive juvenile, expunged, or other such records.

Massachusetts Criminal Offender Record Information (CORI) maintains criminal records in the state.

What’s on a criminal record?

In Massachusetts, the following information would be released:

  • Date of birth
  • Photograph/mugshot
  • Fingerprints
  • Current and past addresses
  • Former arrest records
  • Current and past warrants
  • Arrest report

Where can I find Massachusetts criminal records?

The Massachusetts Department of iCORI Services can provide criminal records through its iCORI system.

You can complete a name-based criminal record check for the individual you seek. A fingerprint-supported check will review the state you are in and other states.

To submit a criminal background check to iCORI, you must first register for an iCORI account. You must choose between registering as an individual or as an organization.

Follow these quick steps for help:

  • Choose account type
  • Enter account details
  • Verify and submit
  • An email confirmation will be sent to you for your login
  • Go back to iCORI and log into your new account

Follow the steps on the web page to complete your request. Select the organization associated with the request. Make sure you add a purpose and subject.

You must pay a one-time fee of $25.00.

By mail, a requester can complete an iCORI Request Form to get information about your criminal records.

The request and $25 money order should be sent to the Massachusetts Department of Criminal Justice Information Services.

Massachusetts Department of Criminal Justice Information Services
200 Arlington St
# 2200, Chelsea, MA 02150

Phone number: 617-660-4600

Massachusetts Inmate Records

Inmate records can provide information on current inmates housed within any correctional facility within the state.

Inmate records are maintained by the State of Massachusetts Department of Corrections.

What’s on a Massachusetts inmate record?

Public access to inmate records can provide the following information when accessed:

  • Name and aliases
  • Date of Birth
  • Social security number
  • Height and weight
  • DOC ID
  • Booking photo
  • Assigned location
  • Sentence summary

Where can I find Massachusetts inmate records?

You can access Massachusetts inmate records by using VINElink.

Use VINELink to find the inmate you seek and begin by entering the state and facility.

You will need to have the inmate’s complete last name and first initial of the first name.

You need to enter the offender’s identification number to continue your request.

You can also call the Toll-Free Number to receive Massachusetts inmate records.

866-277-7477

The website supports 195+ languages over the phone and is confidential. You can opt-in for notifications by phone, text, email, TTY, or their app.

Massachusetts Court Records

Court records, or court case information, hold vital information for you to use every day.

You will need to find the Court Clerk’s office in the jurisdiction where the case occurred.

The Massachusetts judiciary consists of various courts.

What’s on a Massachusetts court record?

You can request the following from Massachusetts courts:

  • Docket number and court dockets
  • Case files
  • Decisions and orders
  • Court filings
  • Transcripts of oral arguments
  • Pending and closed civil and criminal cases
  • Civil cases.
  • Pleadings and motions from a lawsuit
  • Jury information and questionnaires
  • Child support orders
  • Court rules

Where can I find Massachusetts court records?

You will visit the Massachusetts Court system website.

Then, you will scroll down until you see three icons. Trial Court Records, Massachusetts Supreme Judicial Court, and Divorce Records all have an icon. Each icon allows an online or phone search.

  • The Boston Court and District Court have civil, criminal, and small claims records.
  • Superior State Court documents are civil actions, state and municipality records, business litigation, equitable remedies, real property, and torts.
  • Probate Court case dockets include a name change, custody, support, domestic relations, equity claims, estates, guardianship, paternity, probate, and wills.
  • Housing Court cases are civil and small claims. Land Court case types are permits, registration, tax liens, miscellaneous, severed, and service members.
  • Trial court Department criminal cases include criminal complaints, indictments, and probation transfers.

Massachusetts Vital Records

The Massachusetts Registry of Vital Records and Statistics maintains public vital records in the state.

Massachusetts public vital records include:

  • Birth Certificates
  • Death Certificates
  • Marriage Licenses
  • Divorce Decrees

Public record requests for vital records will be different depending on the document you are ordering.

Massachusetts Registry of Vital Records and Statistics
Registry of Vital Records and Statistics
50 Mt Vernon St
Dorchester, MA 02125

Phone number: 617-740-2600

What information do I need to request a Massachusetts birth certificate?

The Application for Vital Records will ask for specific details.

  • Full name on the birth record
  • Date of birth
  • The city or town the birth took place
  • Full name of both parents before marriage

Where can I find a Massachusetts birth certificate?

You can order a Massachusetts birth certificate online by using VitalCheck.

Or, you can request a certified copy of a Massachusetts birth record by completing the Application for Vital Record and submitting it by mail or in person.

The cost of a certified birth certificate in Massachusetts is $20 if you order in person, and $32 by mail.

What information do I need for a death certificate in Massachusetts?

The Application for Vital Records will ask for specific details.

  • Full name on the death record
  • Date of birth
  • The city or town the death took place
  • Full name of both parents before marriage

Where can I find a Massachusetts death record?

You can order a Massachusetts death certificate online by using VitalCheck.

Or, you can request a certified copy of a Massachusetts death record by completing the Application for Vital Record and submitting it by mail or in person.

The cost of a certified death certificate in Massachusetts is $20 if you order in person, and $32 by mail.

What information do I need to request a marriage certificate in Massachusetts?

The Application for Vital Records will ask for specific details.

  • Full name on the marriage record
  • Date of birth
  • The city or town where the marriage occurred
  • Full name of both parents before marriage

Where can I find an existing Massachusetts marriage record?

You can order a Massachusetts marriage record online by using VitalCheck.

Or, you can request a certified copy of a Massachusetts marriage certificate by completing the Application for Vital Record and submitting it by mail or in person.

The cost of a certified marriage license in Massachusetts is $20 if you order in person and $32 by mail

What information do I need to request a divorce certificate in Massachusetts?

The Request for Copies form will ask you for specific details when requesting a certified copy.

  • Case number
  • Type of case
  • The date the divorce was filed

Where can I find a Massachusetts divorce record?

You can order a certified copy of a divorce decree by completing the Massachusetts Request for Copies form and submitting it in person or by mail.

Massachusetts does not charge for a certified copy of a divorce record.

Massachusetts Property Records

The Secretary of Commonwealth of Massachusetts Registry of Deeds maintains public property records in Massachusetts.

The property records you can access include:

  • Liens
  • Land records
  • Titles
  • Property deeds
  • Mortgages
  • Property tax assessment records
  • Zoning information
  • Probate

What information do I need to request property records in Massachusetts?

Public property record requests are different depending on the information you are requesting.

Where can I find a Massachusetts property record?

You will need to contact the Registry of Deeds in the jurisdiction of the record to inquire about the appropriate forms, fees, and office hours.

Example – Plymouth County Registry of Deeds
Plymouth County Registry of Deeds
77 Winthrop Street
Augusta, ME 04330

Phone number: (207) 622-0431

FAQs

Can a request be submitted by non-residents of Massachusetts

Whether you live in Boston, Worcester County, Denver, or New York City, residents and non-residents can submit requests.

Is there a records custodian in Massachusetts?

Massachusetts law states that each agency must assign a supervisor of public records or a records access officer.

What exemptions exist for public records in Massachusetts?

Massachusetts has several exemptions. You cannot obtain records that have been labeled confidential, such as personnel, medical files, or information that would be an invasion of personal privacy.

Records between law enforcement officers and victims of abuse or rape shall not be public records and are kept within the police departments to protect confidentiality. The victims, attorneys, law officers, and victim-witness advocates can access these records.

Massachusetts statutes can prohibit you from receiving public records. These records are marked either “shall not be a public record” or “shall be kept confidential.”

How long does Massachusetts have to respond to a public records request?

The state agency has 10 business days to respond to your request.

The agency may add a 20 or 30-day extension to copy and redact information.

Is there an appeal process in place for public records in Massachusetts?

If your request is denied or the records cannot be provided within ten days, the records custodian is required to inform you.

At that time, you have the right to appeal to the Secretary of State and the appellate court according to the code of Massachusetts regulations (CMR).

The secretary can turn the case over to the Attorney General if necessary.

What fees are associated with requesting public records in Massachusetts?

Massachusetts agencies will charge a search and segregation fee. This fee can be the time allocated for redacting information.

This fee can be up to but not exceed $25.00 an hour.

The fee varies by the population of the municipality.

If it exceeds $25.00 an hour, it has to be approved by the agency’s supervisor.

Also, $0.05 is charged for single or double-sided black and white copies.

Rhode Island Public Records

You need a quick background check or a copy of a criminal record from Rhode Island but want to find the best place to search.

While access isn’t restricted, finding and requesting records can be a bit challenging. Records are kept by different branches of government and by various state agencies, so it can be challenging to know where to start looking.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

Table of Contents

What does the Rhode Island public records law say?

The Rhode Island Access to Public Records Act or APRA was written to inform and involve citizens in decisions that will affect them in the state and to add accountability to elected officials.

The act provides the public access to public records. The APRA covers every public body and all branches of government except the judicial branch. The judicial branch only has to disclose administrative records.

The APRA does have specific steps to follow when you request a record. You do not have to be a citizen, which is a plus if you live out of state.

The ARPA states that you should have a response to your request in 10 business days. They can extend the time to 30 days. Any denial of records must come in writing.

Rhode Island has a specific fee schedule they follow with $ 0.15 per photocopied page and $15.00 an hour in labor fees for searching, redacting, and photocopying your requested documents.

You can appeal to the courts if your request is denied, but it is recommended to file a claim with the state’s Attorney General before you appeal.

Rhode Island does have 25 exemptions and 16 statutory exemptions. A majority of the exemptions cover records that would lead to an invasion of privacy. Medical records and information will not be disclosed. Law enforcement investigations and procedures, tax returns, trade secrets, financial accounts, real estate records, and school tests are all exempt.

Adoptions and child custody records are not allowed to be disclosed. The communication records between government officials and their constituents are exempt.

To learn more, visit RI.gov.

How can I access public records in Rhode Island?

Some records are available online, while others require a request form. If a request is necessary, it can be delivered by mail, email, or phone to the record-holding department.

Every department is different, so expect a public records search to vary, especially when accessing records from multiple places.

In general, a public records request should include:

  • Your name
  • Contact information
  • The name of the document
  • Details about the document
  • A time frame that you would like to receive the materials by
  • Document delivery method, mail or email

Rhode Island criminal records

The majority of criminal records requested in Rhode Island are by employers who need a background check on a potential employee.

Hiring an employee who will not tarnish your business name is good and, in some cases, may keep your other employees safe.

The Attorney General maintains criminal records in Rhode Island.

What’s on a Rhode Island criminal record?

A criminal record will provide you with information on a person’s encounters with the law. Criminal records include arrests, convictions, and interactions with law enforcement.

The criminal record you receive will provide you with this pertinent information:

  • Date of birth
  • Driver license number
  • Photograph/mugshot
  • Fingerprints
  • Current and past addresses
  • Former arrest records
  • Current and past warrants
  • Sex offender status
  • Agency of arrest – police department, sheriff’s office, state police, etc.

Where can I find Rhode Island criminal records?

You will visit the Rhode Island Bureau of Criminal Identification to learn more about accessing Rhode Island criminal records.

You can apply for a record in person at a local police department.

You will need a check, money order, or credit card plus a valid identification card like a license. The cost is $5.00.

A requester can order by mail, but you must have a notarized release form, a copy of a valid ID, a $5.00 check or money order, and a self-addressed stamped envelope.

Mail the request to the Rhode Island Office of the Attorney General.

Attorney General Julius C. Michaelson Customer Service Center
4 Howard Avenue (corner of Pontiac Ave. and Howard Ave.)
Cranston, RI 02920

Phone number: 401-274-440

Rhode Island inmate records

Rhode Island maintains seven prisons, two for females and five for male inmates.

In 2019, there were 2665 inmates housed at these prisons.

The Rhode Island Department of Corrections maintains inmate records in the state.

What’s on a Rhode Island inmate record?

The information on each state’s inmate’s record can vary.

Rhode Island does provide you with personal information and several details about the person’s prison situation and case.

Rhode Island inmate records can provide the following:

  • Name and aliases
  • Date of Birth
  • Height and weight
  • DOC ID
  • Booking photo
  • Assigned location
  • Sentence summary

Where can I find Rhode Island inmate records?

You will visit the Rhode Island Department of Corrections website to access the inmate record.

You can begin your search by entering the first and last name of the inmate.

You can add an alias if known.

The ID number of the inmate is another way to complete the search.

Other factors you can add to narrow your search are the inmate’s minimum and maximum age and the last known city of the inmate.

Rhode Island Court Records

Rhode Island comprises six courts, the Supreme, Superior, District, Family Court, Worker’s Compensation, and Traffic Court.

Each of the courts holds countless records, especially if court cases take a long time to complete.

Since there are so many courts, finding the documents you require can be cumbersome. Here is some information on the courts in Rhode Island to make your search go smoothly.

  • The Rhode Island Supreme Court proceeds over questions of law and equity and holds the supervisory position over all of the other state courts.
  • The Superior Court handles felony cases, civil cases over $10,000, Probate Court appeals, and zoning cases. They proceed over trials on guns, drugs, sexual predators, and domestic violence. Appeals from District Courts are tried here.
  • Family Courts focus on divorce, alimony, support, and custody of children. It hears cases of neglect, abuse, adoptions, paternity, and mentally challenged children.
  • District Court has authority over criminal cases (felony and misdemeanor), civil cases not exceeding $5,000.00, tenant/landlord issues, and small claims cases.

What’s on a Rhode Island court record?

Depending on the time of the case, court records can be pretty lengthy.

Court records that you can obtain are:

  • Court minutes
  • Case files
  • Dockets
  • Court opinions
  • Orders of the court
  • Judgment documentation
  • Jury records and files
  • Witness documentation
  • Case information

Where can I find Rhode Island court records?

You will visit Rhode Island Judiciary Public Portal to access the court record.

You can do a search by:

  • Entering a business name
  • The name of the parties
  • An attorney’s name
  • Case number
  • Court

Rhode Island Vital Records

The State of Rhode Island Department of Health maintains vital records in the state.

Rhode Island’s vital records include:

  • Birth Certificates
  • Death Certificates
  • Marriage Licenses
  • Divorce Decrees

Public record requests for vital records in Rhode Island will vary depending on the document you are requesting.

Rhode Island Department of Health – Office of Vital Records
RI Department of Health
Office of Vital Records, Room 101
3 Capitol Hill
Providence, RI 02908-5097

What information do I need to request a Rhode Island birth certificate?

The Application for a Certified Copy of a Birth Record will ask for specific information when ordering a birth record.

  • Full name on the birth record
  • Current age
  • Date of birth
  • Place of birth
  • Hospital of birth
  • Parents’ full name

Where can I find a Rhode Island birth certificate?

You can order a Rhode Island birth certificate online using VitalCheck.

Or, you can request a certified copy of a Rhode Island birth record by completing the Application for a Certified Copy of a Birth Record and submitting it by mail or in person.

The cost of a certified birth certificate in Rhode Island is $20.

What information do I need for a death certificate in Rhode Island?

The Application for a Certified Copy of a Death Record will ask for specific information when ordering a death record.

  • Full name on the birth record
  • Date of death
  • Place of death
  • Spouses’ name before marriage
  • Parents’ name before marriage

Where can I find a Rhode Island death certificate?

You can order a Rhode Island death certificate online using VitalCheck.

Or, you can request a certified copy of a Rhode Island death record by completing the Application for a Certified Copy of a Death Record and submitting it by mail or in person.

The cost of a certified death certificate in Rhode Island is $20.

What information do I need for a marriage certificate in Rhode Island?

The Application for a Certified Copy of a Marriage or Civil Union Record will ask for specific information on their public records request form:

  • Spouses’ full names before marriage
  • Date of marriage
  • Place of marriage

Where can I find a Rhode Island marriage certificate?

You can order a Rhode Island marriage certificate online using VitalCheck.

Or, you can request a certified copy of a Rhode Island marriage record by completing the Application for a Certified Copy of a Marriage or Civil Union Record form and submitting it by mail or in person.

The cost of a certified marriage certificate in Rhode Island is $20.

What information do I need for a divorce certificate in Rhode Island?

Forms, fees, and office hours will vary depending on the Clerk of Court’s office.

Where can I find a Rhode Island divorce certificate?

Certified copies of Rhode Island divorce records are restricted from public access.

However, you can obtain archived divorce records by contacting the Family Court Clerk where the divorce was granted.

Or, you can submit a written request.

Virtual Clerk’s Office
Clerk of Family Court
1 Dorrance Plaza
Providence, RI 02903

Rhode Island Property Records

The Town/City Clerk maintains all property records in Rhode Island.

The property records you can access include:

  • Liens
  • Land records
  • Titles
  • Property deeds
  • Real estate information
  • Mortgages
  • Property tax assessment records
  • Zoning information
  • Probate

For data, parcel, and land use maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in Rhode Island?

You will need basic information to access a public property record in Rhode Island.

Local government forms, fees, and business hours will vary depending on the City or Town Clerk’s office.

Where can I find a Rhode Island property record?

You will need to contact the Town/City Clerk’s Office where the property record is maintained.

Example – City of Providence Recorder of Deeds
City of Providence Recorder of Deeds Land Records Document Database
Providence City Hall
25 Dorrance Street
Providence, Rhode Island 02903

Phone number: 401-680-5000

FAQs

Can a request be submitted by non-residents of Rhode Island?

You are not required to be a Rhode Island citizen to request information.

Is there a records custodian in Rhode Island?

The officials at the government agency are considered the custodians of the records. The Attorney General does have the right to intervene in record disputes.

What exemptions exist for public records requests in Rhode Island?

The Rhode Island judicial branch is exempt. The majority of the exemptions in Rhode Island are for records that would violate privacy laws.

Trade secrets, health records, mental health, financial records, and tax returns are all exempt. School test results, law enforcement investigations, and adoption documents are exempt.

How long does Rhode Island have to respond?

Rhode Island has ten days to respond to your record’s request. If they deny it within those ten days, it must be in writing.

The state can extend this up to 30 days. If the request is denied, a written letter must state a specific reason for the denial and share the procedures for filing an appeal.

Is there an appeals process in place for public records requests in Rhode Island?

Rhode Island has an appeals process for public records requests.

You have three years to file an appeal. It is in your best interest to first file a claim with the Attorney General.

If you do win your case, Rhode Island is a state where you can win your attorney’s fees.

What fees are associated with requesting public records in Rhode Island?

The APRA has set fees for your request for documents. The charge is $.15 per page on the regular or legal-size paper.

Agencies can only charge fifteen dollars an hour for any work completed by an employee for records. They are required to give you an estimate of costs.

Washington, D.C. Public Records

Washington, D.C. Public Records

Washington, D.C. is the nation’s capital and home to the center of the country’s political system. From the White House to the halls of Congress, important decisions are made every day that affect all our lives. The types of work performed in the city involves the handling of sensitive and in some cases classified and confidential information necessary to keep our nation strong and protected.

Individuals seeking employment in Washington, D.C. generally must submit to rigorous background checks before receiving required clearances or authorizations to work with government agencies or those companies that support the work of the city. A background check will access those public records that provide information about a person’s criminal and civil background, as well as ensure that the person’s background is suitable for the type of employment opportunity in which they seek.

Washington, D.C. Public Records Laws

Any person has the right to request access to publicly available records of other persons. This right is provided under the District of Columbia Freedom of Information Act or FOIA, under sections 2-531-539 of the D.C. Code. A formal request may be submitted online through the DC government Public FOIA Portal. Requests may also be made via mail, fax or email however online requests are handled more quickly. Documents that may not be available through a FOIA request include documents related to law-enforcement activities, those documents subject to attorney-client and work-product privilege and other documents required to be withheld under law. A complete list of exempt documents can be found in section 2-534 of the D.C. Code.

Washington, D.C. Criminal Records, Arrest Records and Background Checks

A search for criminal records, including arrest records and background checks of a person may only be requested by the person upon whom the information is based, unless authorization is given by that person to a third-party (i.e. an employer). Known as police clearances, these requests are handled through the Metropolitan Police Department for the District of Columbia and must be requested in person. A person seeking a police clearance must complete the PD Form 70 (“Criminal History Request”) and pay $7. Requests typically take up to 24 hours to process and 10 days to complete.

Washington, D.C. Jail and Inmate Records

Information concerning the status of an individual who is currently incarcerated in the District of Columbia can be accessed by calling the D.C. Department of Corrections Department of Records Office at (202) 523-7060 or using the Victim Information & Notification Everyday (VINE) portal. You will need to register with VINE and must have the inmate’s offender ID number, last and first name in order to determine their location and current disposition. There is no public online database that D.C. offers on inmates other than what may be requested through the Department of Corrections or via VINE.

Washington, D.C. Court Records

The D.C. Court Cases online portal provides information on civil and criminal cases adjudicated in the District of Columbia. Information provided in the portal can be accessed on any person or company where a case has been filed, either in Small Claims Court, the Landlord & Tenant Branch, Civil, and Criminal Court.

Washington, D.C. Vital Records

Vital records for a person born in the District of Columbia are maintained by the Department of Health. These records include birth, death, domestic partnership registration, marriage and divorce records. Persons who are permitted access to vital records include those with a “direct and tangible interest” in such records as defined in section 7-220(1) of the D.C. Code. This includes the registrant (person) upon whom the record is based, immediate family member, guardian or legal representative. If a person requesting a vital record is not the registrant or immediate family member, a direct and tangible interest must be demonstrated in order to protect the person’s personal and property right.

Requests may be accommodated in person or by mail as well as by phone at (877) 572-6332. Requests for vital records may also be made online through VitalChek.com, a source for certified vital records. The Department maintains birth, death, marriage and divorce records dating back to August 1874 and records regarding domestic partnerships since 1992.

  • Updated September 11, 2018
  • States

New Mexico Public Records

Aspiring genealogists, potential employers, and those settling estates may all have reasons to want to hunt down public records in New Mexico.

However, even with the best intentions, you may not always have an easy time tracking down the vital record, inmate results, or court documents you need. Sometimes, the public record is just hard to find.

After all, they may be handled by a variety of different departments. In other cases, the record is not available to the public due to exemptions.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

Table of Contents

What does the New Mexico public records law say?

In New Mexico, you will have the law on your side. The New Mexico Inspection of Public Records Act (IPRA) and the Open Meetings Act (OMA) give the public the right to inspect public records, which includes almost all public records in state and local government.

There are only 12 exemptions to public access. They are pretty in line with other states’ Freedom of Information Act laws.

Under the New Mexico Inspection of Public Records Act, anyone—even non-citizens—can gain access to public records. You cannot be asked why you are seeking the record in most cases.

Although there is no administrative appeals process, filing a suit against the agency is possible if your request was illegally denied. You can be awarded attorney fees and $100 per day in damages.

To learn more about the law, visit NewMexico.gov.

How can I access public records in New Mexico?

According to the New Mexico IPRA Compliance Guide, anyone seeking a public record can submit an oral or written request to the custodian of the relevant agency. A written request includes submissions by mail, email, or fax.

In order to obtain the public record promptly, be sure to include the following information in your request:

In general, a public records request should include:

  • Your name
  • Contact information
  • The name of the document
  • Details about the document
  • A time frame that you would like to receive the materials by
  • Document delivery method, mail or email

New Mexico Criminal Records

Criminal records in New Mexico are compiled from a wealth of information supplied by local, county, and state-operated institutions, including correctional facilities, law enforcement offices, and trial and appeal courts.

Most of the criminal records in New Mexico are kept in an online record depository.

The New Mexico Department of Public Safety maintains these records, which can be obtained through a criminal background report.

What’s on a New Mexico criminal record?

A criminal record, colloquially known as a “rap sheet,” collects that person’s criminal activity within the state jurisdiction.

This official collection of documents provides a compilation of arrests, criminal offenses, indictments, convictions, and, in some cases, incarceration details.

  • Date of birth
  • Photograph/mugshot
  • Fingerprints
  • Current and past addresses
  • Former arrest records
  • Current and past warrants
  • Sex offender status

Where can I find New Mexico criminal records?

The New Mexico Department of Public Safety maintains criminal records.

To obtain a record, you must submit a signed and notarized authorization form and a $15 check to the Department of Public Safety.

You can find the necessary forms by clicking the link above.

The requested records will be mailed to you within 7-14 days.

You can do a quick search of criminal records through the New Mexico Court Case Lookup tool.

There is plenty of detailed information on arrests, crimes, pleas, verdicts, etc.

There is also a searchable Sex Offender Registry hosted by the New Mexico Department of Public Safety.

Anyone can use the service to check by name, city, area/neighborhood, non-compliant offenders, internet names, email addresses, or phone numbers.

New Mexico Inmate records

The New Mexico Corrections Department has eight divisions, including the Adult Prisons Division (APD), which houses over 6,800 inmates in 11 prison facilities throughout the state, and the Probation and Parole Division (PPD) supervises approximately 18,500 offenders.

What’s on a New Mexico inmate record?

Public records are available on most New Mexico inmates who are currently incarcerated, on probation, and on parole. The following information will show up in search results:

  • Name and aliases
  • Date of Birth
  • Height and weight
  • DOC ID
  • Booking photo
  • Assigned location
  • Sentence summary
  • The agency housing the inmate – police department, state prison, etc.

Where can I find New Mexico inmate records?

The New Mexico Corrections Department (NMCD) hosts an offender search online for the general public with information about inmates and those on probation and parole supervision.

To search for an inmate in New Mexico, you must know the offender’s first and last name or NMCD Number to start the search.

The NMCD does not have jurisdiction over the county’s or city’s detention facilities.

New Mexico Court Records

Although there are some exceptions, most court records in New Mexico are available to the public.

Online access is free and available for Appellate Court, Magistrate Court, Metropolitan Court, and New Mexico District Court records.

What’s on a New Mexico court record?

In most cases, court records are quite extensive and come with various documents. Most people find these documents to be the most helpful:

  • Court minutes
  • Case files
  • Court orders
  • Dockets
  • Orders of the court
  • Judgment documentation
  • Jury records and files
  • Witness documentation

Where can I find New Mexico court records?

You will use the New Mexico Case Lookup to access the court record.

The search tool can provide court documents from the following courts:

  • New Mexico Supreme Court
  • Court of Appeals
  • District Court
  • Magistrate Court
  • Municipal Court

To narrow down your search, enter either the case number or, if you do not have it, specific criteria for a record, such as a person’s name, driver’s license, date of birth, or social security number.

The more information you input, the more targeted your results.

You can also limit your search to the case’s category, court type, or particular location and the date the case was filed.

New Mexico Vital Records

The New Mexico Department of Health maintains vital records in the state.

New Mexico’s vital records include:

  • Birth Certificates
  • Death Certificates
  • Marriage Licenses
  • Divorce Decrees

Public record requests for vital records in New Mexico will vary depending on the document you are requesting.

New Mexico Department of Health
New Mexico Vital Records
P.O. Box 25767
Albuquerque, NM 87125

Phone number: 866-534-0051

What information do I need to request a New Mexico birth certificate?

The New Mexico Birth Record Search Application will ask for specific information when ordering a birth record.

  • Full name on the birth record
  • Date of birth
  • Place of birth
  • Parents’ full name before marriage

Where can I find a New Mexico birth certificate?

You can order a New Mexico birth certificate online by using VitalCheck.

Or, you can request a certified copy of a New Mexico birth record by completing the Birth Record Search Application and submitting it by mail or in person.

The cost of a certified birth certificate in New Mexico is $10.

What information do I need for a death certificate in New Mexico?

The New Mexico Death Record Search Application will ask for specific details when ordering a death record.

  • Full name on the death record
  • Date of death
  • Place of death
  • Social security number
  • Date of birth
  • Spouse’s full name

Where can I find a New Mexico death record?

You can order a New Mexico death certificate online by using VitalCheck.

Or, you can request a certified copy of a New Mexico death record by completing the Death Record Search Application and submitting it by mail or in person.

The cost of a certified death certificate in New Mexico is $5.

What information do I need to request a marriage certificate in New Mexico?

County Clerks maintain marriage records in New Mexico. The forms will vary depending on the county where the marriage happened.

Where can I find an existing New Mexico marriage record?

You can request a certified copy of a New Mexico marriage record by contacting the County Clerk where the event occurred.

Clerk Offices have different forms, fees, and processes.

Example – Bernalillo County Clerk
Bernalillo County Clerk Marriage Record Search
415 Silver Ave SW
Albuquerque, NM 87102

Phone number: 505-468-1290

What information do I need to request a divorce certificate in New Mexico?

County Clerks maintain marriage records in New Mexico.

The forms will vary depending on the county where the divorce was granted.

Where can I find an existing New Mexico divorce record?

You can request a certified copy of a New Mexico divorce record by contacting the County Clerk where the divorce was granted.

Clerk Offices have different forms, fees, and processes.

Example – Bernalillo County Clerk
Bernalillo County Clerk Divorce Record Search
415 Silver Ave SW
Albuquerque, NM 87102

Phone number: 505-468-1290

New Mexico Property Records

The County Assessor maintains property records in New Mexico.

The property records you can access include:

  • Liens
  • Land records
  • Titles
  • Property deeds
  • Mortgages
  • Property tax assessment records
  • Zoning information
  • Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in New Mexico?

You will need basic information to access a public property record.

Forms, fees, and office hours will vary depending on the County Assessor’s Office.

Where can I find a New Mexico property record?

You will need to contact the County Assessor where the property record is maintained.

Example – Sandoval County
Sandoval County Public Records Request
P.O. Box 40
Bernalillo NM 87004

Phone number: 505-867-7500

FAQs

Can a request be submitted by non-residents of New Mexico State?

There is no requirement of citizenship to place a public records request in New Mexico.

Is there a records custodian in New Mexico?

According to New Mexico Public Information Laws, all government agencies must assign someone to serve as the records custodian.

What exemptions exist for public records requests in New Mexico?

There are some exemptions to the New Mexico IPRA. You can find them in the New Mexico IPRA Compliance Guide.

How long does that state have to respond to a public records request in New Mexico?

Generally, records custodians are required to give an estimated completion time if they think the request for public documents will surpass 15 business days.

Is there an appeals process for public records requests in New Mexico?

You can submit a complaint to New Mexico Attorney General via an Electronic Complaint Submission (ECS) application.

What fees are associated with requesting public records in New Mexico?

There are not any search fees for a public records search in the state of New Mexico, but agencies may charge fees for the actual cost of copying records.

  • Updated April 28, 2022
  • States
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