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Pennsylvania Public Records

Public records are scattered across multiple state agencies and departments, as in most states.

Whether you need a background check on an employee, or you need a copy of a birth certificate so you can get a passport, Pennsylvania makes public records accessible.

While access isn’t restricted, finding and requesting records can be a bit challenging. Records are kept by different branches of government and by various state agencies, so it can be challenging to know where to start looking.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Pennsylvania public records law say?

Since it began recording public records in 1775, the state of Pennsylvania has an astounding 100 million public records that the general public has access to. Pennsylvania’s Right to Know Law gives all citizens access to public records, but tracking them down can be challenging.

According to the Pennsylvania Right to Know Act, anyone can access the public records in the state, and this act covers all three branches of government with only certain court records exempted.

Additional exemptions are listed for personal records, records that could compromise public safety, and documents that contain trade secrets.

As far as response times from agencies are concerned, the state government must respond within five business days.

If a request is denied, there is an appeals process.

A requester can contact the state’s Office of Open Records, which can issue opinions to other agencies. To force records into disclosure, the requester must file a suit in court.

In Pennsylvania, the fees associated with records requests are limited, with agencies only being able to charge for the actual costs of duplicating a record. This is more conservative than some states, which charge for staff time and resources.

A requester can learn more by visiting pa.gov.

How can I access public records in Pennsylvania?

Public records are available online or through a formal records request. If a request is required, it can be delivered by mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Pennsylvania Criminal Records

In Pennsylvania, criminal records are most commonly accessed by employers who are looking to execute a background check on potential employees.

The Pennsylvania State Police maintains criminal records in the state.

What’s on a Pennsylvania criminal record?

A criminal record provides a detailed history of a person’s interactions with law enforcement. These records are pulled from various sources and include arrest records, convictions, and incarcerations within the state’s four prisons.

The main information you will find on the criminal records is:

• Date of birth
• Driver license number
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status

Where can I find Pennsylvania criminal records?

Criminal records in Pennsylvania are official documents that contain the details of the illegal activity of a single person and are kept at every level of every jurisdiction – from municipal, county, and state levels.

Criminal records are gathered from all types of criminal courts across the county and state.

The Pennsylvania State Police maintain the records and provide an online database to search. Through the Pennsylvania Access to Criminal History (PATCH), requesters can apply for criminal background checks on an individual.

It is also possible to access dispositions on criminal cases by reviewing court docket sheets located on the Pennsylvania Judiciary web portal.

Pennsylvania Inmate Records

Inmate records in Pennsylvania consist of offenders held across the prisons, correctional inmate facilities, parish jails, and other penal institutions throughout the state.

Inmate records may also include information on sentencing, the class of the offense, the parish where a case was tried, and the facility location of the inmate.

The Pennsylvania Department of Corrections maintains inmate records in the state.

What’s on a Pennsylvania inmate record?

The information listed on an inmate record varies, but in Pennsylvania, the records usually contain personal information and specific details about a person’s incarceration situation.

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Pennsylvania inmate records?

You will visit the Pennsylvania Department of Corrections to access the inmate record.

Pennsylvania criminal records are organized through online record depositories which can be accessed through the courts, law enforcement agency buildings, or government databases.

The Inmate/Parolee Locator serves as the database which contains information on every inmate and parolee within the state that is currently under the jurisdiction of the Department of Corrections (DOC). The site is updated on a daily basis to ensure accuracy.

Pennsylvania Court Records

Court records in Pennsylvania include a multitude of information produced through court proceedings.

It’s important to note that court records can be some of the most challenging documents to procure since they are usually held across several courts in Pennsylvania.

What’s on a Pennsylvania court record?

In most cases, court records are quite large and come with several varying documents.

Most people find these documents the most helpful:

• Court minutes
• Case files
• Dockets
• Court opinions
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation
• Case information

Where can I find Pennsylvania court records?

You will visit the Unified Judicial System of Pennsylvania website to access the court record.

In this state, a public records search for court documents can return information on civil cases, traffic cases, criminal cases, civil records, landlord-tenant cases, and non-traffic cases.

You can search and view individual court case information free of charge by visiting the portal, where you will be able to find the following records:

• Appellate court case information (Supreme Court, Superior Court, and Commonwealth court);
• Criminal courts of common pleas
• Magisterial district court case information includes:
  • civil court cases
  • county court
  • criminal cases
  • misdemeanor cases
  • traffic cases
  • non-traffic cases
  • landlord/tenant cases

Requesters who wish to order paper case records maintained by a Magisterial District Judges’ office need to speak with someone at the courthouse.

The Magisterial District Clerk of Courts may ask you to fill out a request form for complex requests.

Pennsylvania Vital Records

The Bureau of Health Statistics and Registries maintains vital records in the Commonwealth of Pennsylvania.

Pennsylvania’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in Pennsylvania will vary depending on the document you are requesting.

Bureau of Health Statistics and Registries – Division of Vital Records
Division of Vital Records
P.O. Box 1528
New Castle, PA.  16103-1528

Phone number: 724-656-3100

What information do I need to request a Pennsylvania birth certificate?

The Application for a Birth Certificate will ask for specific information when ordering a birth record.

• Full name on the birth record
• Current age
• Date of birth
• Gender
• Place of birth

Where can I find a Pennsylvania birth certificate?

You can order a Pennsylvania birth certificate online by e-filing using Pennsylvania Online Vital Records Ordering.

Or, you can request a certified copy of a Pennsylvania birth record by completing the Application for a Birth Certificate and submitting it by mail or in person.

The cost of a certified birth certificate in Pennsylvania is $20.

What information do I need for a death certificate in Pennsylvania?

The Application for a Death Certificate will ask for specific information when ordering a death record.

• Full name of the deceased
• Date of death
• Gender
• Social security number
• Age at death
• Date of birth
• Place of death
• Funeral home

Where can I find a Pennsylvania death certificate?

You can order a Pennsylvania death certificate online using Pennsylvania Online Vital Records Ordering.

Or, you can request a certified copy of a Pennsylvania death record by completing the Application for Death Certificate and submitting it by mail or in person.

The cost of a certified death certificate in Pennsylvania is $20.

What information do I need for a marriage certificate in Pennsylvania?

Marriage records are maintained by Orphan Court Clerks.

Every clerk’s office will have different forms, fees, and office hours.

Where can I find a Pennsylvania marriage certificate?

You must contact the appropriate Clerk’s Office in the judicial district where the marriage license was issued.

What information do I need for a divorce certificate in Pennsylvania?

Divorce records are maintained by Court Clerks.

Every clerk’s office will have different forms, fees, and office hours.

Where can I find a Pennsylvania divorce certificate?

You must contact the appropriate Clerk’s Office in the judicial district where the dissolution of marriage was granted.

Pennsylvania Property Records

The Recorder of Deeds maintains property records in Pennsylvania.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Real estate information
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in Pennsylvania?

You will need basic information to access a public property record in Pennsylvania.

Request forms, fees, and office hours will vary depending on the Recorder of Deeds office.

Where can I find a Pennsylvania property record?

You will need to contact the Recorder of Deed’s Office where the property record is maintained.

Example – Buck’s County Recorder of Deeds
Buck’s County Recorder of Deeds Public Records
Bucks County Administration Building
55 East Court Street
Doylestown, PA 18901

Phone number: 215-348-6000

FAQs

Can a request be submitted by non-residents of Pennsylvania?

The Freedom of Information Act gives every citizen the right to perform record searches.

Is there a records custodian in Pennsylvania?

Pennsylvania public records laws do not mandate a records custodian.

What exemptions exist for public records law in Pennsylvania?

Currently, there are 30 exemptions in Pennsylvania, with 39 statutory exclusions, making it one of the more specific than most states regarding public records laws.

Some of the exempted files include donor information, employees’ private information, trade secrets, expungement, work files of public servants, records that would potentially compromise computer network security, and more.

How long does Pennsylvania have to respond to public records requests?

The state of Pennsylvania has five days to respond to any requests for documents.

Is there an appeals process in place for public records requests in Pennsylvania?

You must get an opinion from the Office of Open Records before you can file an appeal.

What fees are associated with requesting public records in Pennsylvania?

The fees for requesting public records in Pennsylvania are somewhat limited, with agencies only charging for the price of duplicating records.

There may be no charges for reviewing documents or searching for them. Extensive searches may incur more costs if outside professionals are involved.

As for appeals, they are possible, but only after receiving an opinion from the Office of Open Records.

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Michigan Public Records

There are many reasons for people to request public records.

While requesters have many reasons to review public records, it is not always an easy process.

You need to figure out which state department has the records and know how to request them.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Michigan public records law say?

The state of Michigan has a broad approach to the application of their records, with many offices in the legislature covered, while some individual members are exempt.

Aside from state-funded universities, any private entity operating with public funding is subject to the law.

What qualifies as a “record” in Michigan is also slightly broader than in other states, but in general, this includes just about anything written and recordings; computer programs are also included.

You do not have to be a citizen of Michigan to access public records. However, currently incarcerated individuals do not have access, no matter which state they are incarcerated in.

The Michigan Freedom of Information Act does not expressly say how long a public agency has to respond to a records request other than saying the agency should respond “promptly” and be within a week.

There are no administrative appeals allowed whatsoever, which means if a request is denied, you will have to take your fight to court.

To learn more about Michigan’s rules and how to access records, visit Michigan.gov.

How can I access public records in Michigan?

Some public records can be found through online services.

In contrast, others must be requested from a specific agency using a formal request. If a request is required, it can be sent via email, mail, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you access records from multiple places.

Michigan Criminal Records

Criminal records in Michigan are straightforward due to the Freedom of Information Act (FOIA).

All criminal activities committed by individuals within the state are electronically kept, printed, and filed.

The Michigan State Police maintains criminal records in the state.

What’s on a Michigan criminal record?

A criminal history record provides a detailed record of a person’s interactions with law enforcement. These records are pulled from various sources and include arrest records, convictions, and incarcerations within the state’s four prisons.

More specifically, a criminal record or a background check will provide the following information:

• Date of birth
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender status
• The law enforcement agency that conducted the arrest, the police department, county sheriff, state police, etc.

Where can I find Michigan criminal records?

The Michigan State police maintain criminal records. They can be found by searching through the Internet Criminal History Access Tool (ICHAT) by names or fingerprints.

Other avenues can be used to retrieve Michigan criminal records, too.

They include the Michigan Department of Corrections (MDOC), the Federal Bureau of Investigation (FBI), private companies, and the local police departments and courts.

Most criminal records can be requested online via mail or email. In addition to accessing criminal records online, Michigan law allows the general public to inspect and copy case records.

You can contact the sheriff’s office for local criminal history checks.

Michigan Inmate Records

All misdemeanor and felonies within all 83 Michigan counties are reported by law enforcement agencies, prosecutors, or the courts.

The Michigan Department of Corrections maintains inmate records in the state.

What’s on a Michigan inmate record?

The information listed on an inmate record varies.

However, in Michigan, the records usually contain personal information and specific details about a person’s incarceration situation. Inmate information also includes records of their offenses, incarceration, and release dates.

These records are publicly available and accessible online, while others are restricted and released only to authorized parties.

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Social security number
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Michigan inmate records?

To access records, you can search for the inmate’s name and city through the Offender Tracking Information System (OTIS) by the Michigan Department of Corrections.

By law, the MDOC is required to keep inmate records on OTIS for up to three years after release.

Searches can be done on the OTIS database by offender name, MDOC number, sex, age, race, and status.

However, not all records are public. Some are only available to authorized parties.

Michigan Court Records

Court records can provide a wealth of information from court proceedings.

For those looking to access court records, there are resources listed below. It is important to remember that court records can be difficult to access since they are often held in different courts.

What’s on a Michigan court record?

In most cases, court records are quite large and come with many different documents. Most people find the following documents the most helpful:

• Court minutes
• Case files
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where can I find Michigan court records?

Fortunately, Michigan has an online database where the public can conduct a case search and see all its associated records.

The Michigan court records lookup allows you to search using a docket number and select whether the case was heard by the supreme court or a court of appeals.

You can also search by the party name or the attorney’s name.

If you need to access court cases held within district court or circuit court, you need to reach out to the county clerk and request the records.

It is important to note that not all cases are open and may not be available.

Michigan Vital Records

The Michigan Department of Health and Human Services maintains the vital records office in the state.

Michigan vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records will vary depending on the document you are requesting

Michigan Department of Health and Human Services
Vital Records Request
P.O. Box 30721
Lansing, MI 48909

Phone number: (517) 335-8666

What information do I need to request a Michigan birth certificate?

The Application for Certified Copy Michigan Birth Certificate will ask for specific information when ordering a birth record.

• Full name on the birth record
• Date of birth
• Gender
• Place of birth

Where can I find a Michigan birth certificate?

You can order a Michigan birth certificate online by using VitalCheck.

Or, you can request a certified copy of a Michigan birth record by completing the Application for Certified Copy Michigan Birth Certificate and submitting it by mail or in person.

The cost of a certified birth certificate in Michigan is $34. The state does offer expedited services for an additional $12.

What information do I need for a death certificate in Michigan?

The Application for a Certified Copy Michigan Death Record will ask for specific details when ordering a death record.

• Full name on the death record
• Date of birth
• Date of death
• Gender
• Place of death
• The full name of the parents of the deceased

Where can I find a Michigan death record?

You can order a Michigan death certificate online by using VitalCheck.

Or, you can request a certified copy of a Michigan death record by completing the Application for a Certified Copy Michigan Death Record and submitting it by mail or in person.

The cost of a certified death certificate in Michigan is $34. The state does offer expedited services for an additional $12.

What information do I need to request a marriage certificate in Michigan?

The Application for a Certified Copy Michigan Marriage will ask for specific details.

• Full name on the marriage record
• Parents’ full name
• Location of marriage
• The location where the marriage occurred
• Requester’s contact information

Where can I find an existing Michigan marriage record?

You can order a Michigan marriage record online by using VitalCheck.

Or, you can request a certified copy of a Michigan marriage certificate by completing the Application for a Certified Copy Michigan Marriage and submitting it by mail or in person.

The cost of a certified marriage license in Michigan is $34. The state does offer expedited services for an additional $12.

What information do I need to request a divorce certificate in Michigan?

The Application for a Certified Copy Michigan Divorce Record form will ask you for specific details.

• Full name of both spouses
• County where the divorce was granted

Where can I find a Michigan divorce record?

You can order a Michigan divorce record online by using VitalCheck.

Or, you can request a certified copy of a Michigan divorce decree by completing the Application for a Certified Copy Michigan Divorce Record and submitting it by mail or in person.

The cost of a certified divorce decree in Michigan is $34. The state does offer expedited services for an additional $12.

Michigan Property Records

The Assessor’s Office maintains property records in Michigan.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

What information do I need to request property records in Michigan?

Public property record requests are different depending on the information you are requesting.

You will need to contact your local Assessor’s Office for forms, fees, and office hours.

Where can I find a Michigan property record?

You will need to contact the Assessor’s Office to access a public property record in Michigan.

Example – City of Grand Rapids Assessor’s Office
City of Grand Rapids Assessor’s Office Property Lookup
300 Monroe Ave NW, 3rd Floor
Grand Rapids, Michigan 49503

Phone number: 616-456-3081

FAQs

Can a request be submitted by non-residents of Michigan?

You can request records if you are a non-resident. Whether you live in Detroit or Denver, you can access public documents. Only a handful of states require requesters to live in the state to access public records.

Is there a records custodian in Michigan?

Michigan does not have a records custodian.

What exemptions exist for public records requests in Michigan?

Michigan Public Information law does have exemptions, including the governor’s office and records about individual legislature members.

How long does Michigan have to respond to a public records request?

There are no deadlines for how long a government agency has to respond. However, agencies are urged to respond as soon as possible.

Most agencies respond to a request within a week.

Is there an appeals process in place for public records requests in Michigan?

If you are denied access to public records, your only recourse is to fight it in court.

There is no administrative appeals process. In some states, if a request is denied, a requester can file a complaint with the attorney general, but that is not possible in Michigan.

What fees are associated with requesting public records in Michigan?

For requests made by the media or in the public’s interest, there are no fees charged. The public may be charged a small fee to copy records or case information.

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Florida Public Records

The Freedom of Information Act, which passed back in the 60s, has made it easier for people to access documents, although it’s still a bit of a challenge.

Different departments keep records; some are online, some are still in hard copy, and some public officials aren’t quick to deliver public files.

As with other states, different public information is held by many various government agencies in Florida. Accessing public records in the form of Florida will depend on the kind of information you’re looking for.

Florida public records are maintained across several departments and they include:

• Criminal records
• Court records
• Inmate records
• Vital records

What does the Florida public records law say?

The Florida Constitution contains open government laws, including the Public Records Law. This law states that any records made or received by any public agency in its official business are available for inspection unless specifically exempted by the Florida Legislature.

The law, called the Sunshine Law, can be found in Chapter 286 of the Florida statutes.

According to Florida law, this law includes access to formal written documents such as papers, maps, books, tapes, photographs, film, sound recordings, and records stored in computers.

How can a person access public records in Florida?

For public records access in Florida, a person must submit a public records request.

The request is sent via mail, email, mail, or phone to the Public Records Coordinator.

The public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you’d like to receive the materials by
• Document delivery method, email or mail

Florida criminal records

Florida criminal records provide a list of criminal activity for a specific person. The records contain any misdemeanor and felony offenses and include arrest data, indictment history, and conviction information.

What’s on a Florida criminal record?

A criminal record, or criminal history, provides a detailed report of a person’s interactions with law enforcement.

Arrest records typically feature details of the alleged crime as well as:

• Aliases
• Date of arrest
• Arrest Records
• Charges
• Prosecution date
• Guilty Pleas
• Convictions
• Felony or misdemeanor charge
• Sex offender status

Where can I find Florida criminal records?

The Florida Department of Law Enforcement maintains criminal records in the state.

You will visit the Florida Criminal History Record Check website.

The cost to access the criminal record check is $25 per search.

Florida Department of Law Enforcement Attention
Criminal History Services
P.O. Box 1489
Tallahassee, FL 32302

Florida Inmate Records

Public inmate records provide some of the same information as a criminal record in addition to their incarceration details.

What’s on a Florida inmate record?

The information listed on an inmate record varies, but in Florida the records usually contain:

• Personal information like a person’s name, birth date, and gender
• A mug shot
• Inmate location
• Inmate registration number
• Jail transfer information
• Custody status

Where can I find Florida inmate records?

The Florida Department of Corrections maintains inmate records.

You will visit the Corrections Offender Network site to conduct your search.

Florida keeps all criminal justice records, including inmate records and arrest records. The state has put together a list of jails and gives you the ability to search inmate records, and in some counties, arrest records can be searched for and viewed.

Florida Department of Corrections
501 S Calhoun St
Tallahassee, FL 32399

Phone number: 850-488-5021

Florida Court Records

Florida court records give people a chance to review court files and proceedings. They’re created for criminal and civil trials in the local, county, state, and federal courts, and the Florida Supreme Court.

While court records are available to the public through the Sunshine Act, the documents can be sealed or expunged, which means you wouldn’t be able to access the record. Usually, this happens if the information puts someone at risk, like victims of a crime or juveniles.

These records aren’t all kept by one particular court or in one repository.

Instead, people can access documents by checking in with the court that handled the case.

What’s on a court record?

The information on a court record can vary, but in Florida, the most useful documents found inside a public court document include:

• Court minutes
• Case files
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation

Where to find Florida court records

For people interested in inspecting court records in Florida, the state suggests visiting the courthouse where the case took place and requesting the documents in person from the clerk of court, county clerk, or the clerk’s office.

Some county records can be found online. In some cases, counties maintain an online records portal.

Miami-Dade County Comptroller, for example, has its own site with the ability to search government records using names and keywords. It’s a good idea to search for a similar site in the county you’re looking for.

Florida vital records

The Florida Department of Health maintains vital records statewide.

Florida vital records with public access include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public vital records requests will vary depending on the document you are trying to access. You will require a valid ID or driver’s license to obtain certified copies.

Florida Department of Health
4052 Bald Cypress Way
Tallahassee, FL 32399

Phone number: 850-245-4444

What information do I need to request a Florida birth certificate?

The Application for Florida Birth Certificate will ask you for specific information:

• Child’s full name at the time of birth.
• Child’s full name if it changed.
• Date of birth.
• Parent’s full name before marriage.

Where can I find a Florida birth certificate?

You can obtain a certified copy of a Florida Birth Certificate by completing the Application for Florida Birth Certificate and submitting it by mail or in person.

Or, you can request one online using VitalCheck.

The price for a copy of a birth certificate is $14.

DOH-Santa Rosa
Office of Vital Statistics
PO Box 929
Milton FL 32572-0929

You can visit your local health department to inquire about submitting a public records request.

What information do I need for a death certificate in Florida?

The Application for Florida Death or Fetal Death Certificate requires specific information:

• Full name of the deceased
• Gender
• Date of death
• Date of birth
• Social security number
• Funeral home name

Where can I find a Florida death record?

You can obtain a certified copy of a death certificate by completing the Application for Florida Death or Fetal Death Certificate and submitting it by mail or in person.

Or, you can request one online using VitalCheck.

You do have access to Florida state archives for genealogy searches.

The price for a copy of a death certificate is $14.

DOH-Santa Rosa
Office of Vital Statistics
PO Box 929
Milton FL 32572-0929

You can visit your local health department to inquire about submitting a public records request.

What information do I need to request a marriage certificate in Florida?

The Application for a Marriage Certificate will ask you for specific information:

• The name and birth date of both spouses before marriage.
• The date of the marriage.
• Place of marriage.
• County where the marriage certificate was issued.

Where can I find an existing Florida marriage record?

Marriage records in Florida are maintained by Circuit Court Clerks. However, you can submit a public records request to the Department of Health and Human Services.

You can access and order a marriage certificate online using VitalCheck or by completing the Application for a Marriage Certificate and submitting it in person or by mail.

The price for a certified copy of a marriage certificate is $5, and $4 for every additional copy.

What information do I need to request a divorce certificate in Florida?

The Application for the Florida Dissolution of Marriage Certificate will ask for specific information:

• Name of both spouses on the divorce record.
• The date of dissolution.
• The county where granted.
• The case number.

Where can I find a Florida divorce record?

Divorce records in Florida are maintained by Circuit Court Clerks.

You can also submit a public records request to the Department of Health and Human Services.

You can access and order a marriage certificate online using VitalCheck or by completing the Application for Florida Dissolution of Marriage Certificate and submitting it in person or by mail.

The price for a certified copy of a divorce decree is $5, and $4 for every additional certified copy.

Florida Property Records

In Florida, two offices maintain public property records.

The Florida Department of Environmental Protection handles title and land records.

The Florida Department of Revenue maintains all other property records.

However, public records searches go through your county officials. You can find a complete list of local and county officials that handle public property records.

The information on a public property record will differ depending on what you’re specifically requesting access to:

• Residential or commercial purpose
• Liens
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate
• Plats
• UCC filings
• And, all other real estate information.

What information do I need to request property records in Florida?

You will contact the local or county Property Appraiser that handles the official record you’re attempting to access.

Property Appraiser’s Offices have different processes and fees.

Example – Duval County
Duval County Property Appraiser

Mailing Address:
231 E Forsyth St #260
Jacksonville, FL 32202

Phone number: 904-255-5900

Where can I find a Florida property record?

You will need to contact the County Appraiser office where the property record is.

Every jurisdiction has different forms and fees.

Example – Miami-Dade
Miami-Dade Property Appraiser Property Search

South Dade Office
Miami-Dade County Property Appraiser
South Dade Government Center
10710 SW 211 Street
Suite 207
Cutler Bay, FL 33189

Phone number: 305-232-3810

FAQs

Can a request be submitted by non-residents in Florida?

The Public Records laws state that you can access a public record regardless of if you live in the state of Florida. The eligibility to access public records extends to everyone in the United States.

Is there a records custodian in Florida?

In Florida, any person who has custody of a public record must share it.

The title, records custodian, isn’t used, but access should still be granted.

What exemptions exist for public records in Florida?

The Florida Constitution doesn’t list any exemptions and assumes that all records are public.

How long does Florida have to respond to a public records request?

Some states spell out a window of time that the state must respond to a request for information.

However, Florida is not one of those states.

The Florida State Constitution says all requests must be handled “promptly,” and every effort should be made to see if a record exists and if so, it should be delivered to the person requesting it promptly.

What kind of enforcement is in place for public records requests in Florida?

Florida doesn’t have much enforcement regarding appeals or denials for information.

If, for example, you’re denied access to public records, there is no appeal process. Several states spell out an appeal process, but Florida does not.

The state offers a mediation program through the Florida Attorney General’s Office to resolve potential disputes..

What fees are associated with requesting Florida public records?

In Florida, the cost to duplicate documents is $0.15 per one-sided page and $0.20 for double-sided pages, and $1 per certified copy.

Florida law also provides clearance for additional fees if a request comes in that ties up extensive resources.

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New York Public Records

New York is one of the unique states for Freedom of Information laws because it operates two different systems for delivering public information to those requesting it.

Also, the single agency that receives the most FOIL request, the New York Police Department (NYPD), operates independently even though they are under the same laws as the rest of the city.

While the Freedom of Information Act (FOIA) grants U.S. citizens the right to review records, each state has its version.

Since the process is not straightforward, it helps to know exactly where to go to make the process as simple as possible.

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the New York public records law say?

The New York Freedom of Information Law (FOIL) helps ensure that citizens of the state have access to public records.

Under State of New York laws, government agencies must acknowledge your request within five days but not longer than 20 days after. All government agencies from the executive, legislative, and state agencies fall under the public information law.

There is no residency requirement to ask for public records, so the requester can live outside the state and still make the request. Requesters have 30 days to file an appeal.

With the NYPD, all requests must be made in writing, and they can issue a “neither confirm nor deny” response.

To learn more about public access to records, visit NewYork.gov.

How can I access public records in New York?

Some records are available online, while others require a formal request. If a request is necessary, it can be delivered by mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places. This can be done by email, mail, or phone, depending on the department where the request is submitted.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

New York Criminal Records

New York, like every state, has a vast array of criminal records available. Getting them from New York City versus the rest of the state can result in a vastly different experience. There are many reasons for seeking out criminal records.

The primary reason is employment, as most employers require a background check. Other causes could include completing a business contract, volunteering, or proceeding with an adoption.

The New York State Department of Criminal Justice Services maintains criminal records in the state.

What’s on a New York criminal record?

Criminal history records contain information regarding a person’s contact with law enforcement and court case outcomes. Details are pulled from local police departments, local criminal courts, and the state prison system.

More specifically, a criminal record or a background check will provide the following information:

• Date of birth
• Driver license number
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants

Where can I find New York criminal records?

The New York State Office of Court Administration provides a statewide criminal history search for a flat fee of $95. Requests can be submitted online or by mailing in an application.

Search criteria are strict, and you must have an exact match of the name and the birth date. Companies can submit requests as part of the program.

Search results related to open and pending cases and convictions in criminal cases in all of New York’s 62 counties.

It excludes sealed records, and some data from towns and villages are limited.

Other limitations include:

• No family, civil or federal cases are included
• It doesn’t include non-criminal cases or misdemeanor cases
• It doesn’t have youth offender cases
• Criminal cases transferred or removed to family court as not included

New York Inmate Records

New York has more than 51,000 inmates incarcerated in its prison system throughout the state. A requester may have several reasons for seeking out inmate information.

• The person could be a victim or witness in a case and want to know an inmate’s status.
• The person is a non-profit that helps inmates in some instances or a lawyer reviewing a case.
• The person is also an employer wanting to know more about the time served by a potential employee.

The New York State Department of Criminal Justice Services (DCJS) maintains inmate records in the state.

What’s on a New York inmate record?

New York is similar to other states in what it has on an inmate record. Once a requester gets an inmate record, they will have the following information:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find New York inmate records?

The New York Department of Corrections and Community Supervision offers an online search tool for inmate information. Requesters can use the name solely or use the name combined with a birth year.

Requesters can also use the Department identification number of the New York State identification number. However, if you use one of those, do not put in a name or birth year as they are meant to be used alone.

New York Court Records

New York state court records can be helpful in certain situations as they provide much valuable information about a case.

Employers may want to know more about a particular case that involves an employee or job applicant.

Others in similar court cases involving the same suspect may wish for the information.

Sometimes, people look into local court cases to find out about their parent’s past or other family members as a part of genealogy.

What’s on a New York court record?

In most cases, court records are quite large and come with several documents.

Most people find these documents the most helpful:

• Court minutes
• Case files
• Dockets
• Court opinions
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation
• Case information

Court records are not subject to the FOIL in New York.

Court records are subject to disclosure under Section 255 of the Judiciary Law.

Where can I find New York court records?

Requests for court records in New York go directly to the Clerk of Court or the County Clerk possessing the documents.The New York Court system is large and complicated.

That means requesters will need to contact the local New York Clerk of Court Administration where the case was handled.

Most files, including the New York Supreme Court and the County Court, file their records with the county clerk’s office.

The NYPD might maintain specific police or prosecution records if the arrest was made within New York City. They may also be supported by the local district attorney’s office that prosecuted the case. Requests should be sent to those agencies.

The law allows a court clerk to charge “fees at the rate allowed to a county clerk for similar service.” This includes copying and labor in searching for records.

New York Vital Records

New York City maintains the vital records for the jurisdiction. New York State maintains vital records for the remainder of the state.

New York vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in New York will vary depending on the document you are requesting, and who you are requesting it from.

The New York State Department of Health
Certification Unit
Vital Records Section/2nd floor
800 North Pearl Street
Menands, NY 12204

Phone number: 855-322-1022

The New York City Health Department
NYC Health Department
Office of Vital Records
125 Worth Street, CN4, Rm. 133
New York, NY 10013-4090

What information do I need to request a New York State birth certificate?

The Mail-in Application for Copy of Birth Certificate will ask for specific information when ordering a birth record.

• Full name on the birth record
• Date of birth
• Town, city, or village where the birth took place
• Birth certificate number
• Name of the hospital
• Parents’ full name before marriage

Where can I find a New York State birth certificate?

You can order a New York State birth certificate online by e-filing using VitalCheck.

Or, you can request a certified copy of a New York birth record by completing the Mail-in Application for Copy of Birth Certificate and submitting it by mail or in person.

The cost of a certified birth certificate in the state of New York is $30.

What information do I need for a death certificate in New York?

The Mail-in Application for Copy of Death Certificate will ask for specific information when ordering a death record.

• The full name of the deceased
• Social security number of the deceased
• The date of death
• Date of birth
• Age at death
• Parents’ full name before marriage

Where can I find a New York State death certificate?

You can order a New York State death certificate online by using VitalCheck.

Or, you can request a certified copy of a New York death record by completing the Mail-in Application for Copy of Death Certificate and submitting it by mail or in person.

The cost of a certified death certificate in the state of New York is $30.

What information do I need to request a marriage certificate in New York?

In New York, the Office of the City Clerk maintains marriage records. It means that forms will differ.

Where can I find an existing New York marriage record?

You can request a certified copy of a New York marriage record by contacting the City Clerk where the marriage took place.

Example – New York City Manhattan Bureau
The Office of the City Clerk – NYC Marriage Bureau
Office of the City Clerk
141 Worth Street
Attn:  Record Room
New York, New York 10013

What information do I need to request a divorce certificate in New York?

Individual counties maintain marriage records in New York.

The forms, fees, and office hours of a County Clerk will vary depending on the county where the marriage occurred.

Where can I find an existing New York divorce record?

You can request a certified copy of a New York divorce record by contacting the County Clerk where the divorce decree was issued.

Example – Bronx City Clerk’s Office
Bronx County Clerk Office website
851 Grand Concourse
Rm. 118, Bronx
New York, NY 10451

Phone number: 718-618-3377

New York Property Records

The Office of the City Register maintains NY State property records in the state.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in New York?

You will need basic information to access a public property record in New York.

Forms, fees, and office hours will vary depending on the County Register’s Office.

Where can I find a New York property record?

You will need to contact the County Clerk where the New York property record is maintained.

Example – Nassau County Clerk
Nassau County Clerk forms
240 Old Country Rd
Mineola, NY 11501

Phone number: 516-571-2660

FAQs

Can a public records request be submitted by non-residents of New York?

New York does not have a residency requirements to obtain public records.

Whether you live in Manhattan, Albany, or Minneapolis, any United States citizen can make a request.

Is there a records custodian in New York?

The state does not have a records custodian.

However, every New York government agency has policy and procedure concerning public records custodians.

What exemptions exist for public records requests in New York?

Exemptions to public records searches include the judiciary, and a separate law governs that.

How long does New York have to respond to a public records request?

Those making the request must receive a denial, response, or acknowledgment within five days.

It should also have a date the request would be fulfilled not to exceed 20 days.

Is there an appeals process in place for public records requests in New York?

There is an appeals process. Appeals must be made in writing within 30 days of denial.

The request must be made to the head of the governing body, entity, or person designated as head.

Government agencies in New York have ten business days of receiving the appeal to explain in writing either the reasons for denial entirely or to be granted access.

What fees are associated with requesting public records in New York?

The first two hours of search time are free, and fees may cover search time beyond that. There are also copying costs. There are no provisions for fee waivers.

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New Jersey Public Records

To access public records in New Jersey, it helps to understand the state law and the process used to request them.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the New Jersey public records law say?

In New Jersey, the Open Public Records Act (OPRA) was passed in 1963 and later updated in 2001. Currently, there are more than 20 million public records housed by various state agencies.

Public records in New Jersey date back to the year 1621 and can be found across all 33 counties.

Both third-party and governmental websites offer these records online with increased reliability, thanks to the ongoing standardization of digital public records.

Many New Jersey State records are available online, providing easy access and following the New Jersey Inspection of Public Records Act rules, which presumes that all government information and documents are open to the public.

The New Jersey Public Records law states that upon requesting records, a public agency has seven business days to respond unless there’s an interruption.

If there is a hold-up, the state government must communicate the problem and provide an updated timeline.

The law exempts legislative records from the public, but all other branches are subject to the law.

How can I access public records in New Jersey?

Some records are available online, while others require a formal request form. If the public information you’re looking for requires a request form, it can be delivered by mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

New Jersey Criminal Records

The New Jersey Administrative Code authorizes the dissemination of the New Jersey Criminal History Record Information by the New Jersey State Police, Identification and Information Technology Section, and the State Bureau of Identification.

Only state government entities, private detectives, employers, and individuals can request criminal records. One can choose to either check fingerprint-based records or name-based records.

What’s on a New Jersey criminal record?

A criminal record, or criminal history, provides a detailed record of a person’s interactions with law enforcement. These records are pulled from various sources and include arrest records, convictions, and incarcerations within the state’s four prisons.

Motor vehicle violations and misdemeanors may not be on the criminal record.

More specifically, a criminal record or a background check will provide the following information:

• Date of birth
• Driver license number
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants

Where can I find New Jersey criminal records?

Criminal records are available from New Jersey courts, detention centers, and law enforcement agencies at both the state and local levels.

The easiest way to run a background check is by visiting the New Jersey Criminal Records search.

The most detailed reports are returned when a fingerprint-based search is done. The state has several ways to obtain fingerprints, including virtual meetings.

In addition to fingerprints, you’ll need to fill out an application and provide a mailing address for the report to be delivered.

Name-based searches are available as well.

New Jersey Inmate Records

The New Jersey Department of Corrections oversees all matters concerning all correctional facilities in the state, from men’s prisons to women’s prisons, youth correctional facilities, and even facilities for sex offenders.

What’s on a New Jersey inmate record?

The information listed on an inmate record varies, but in New Jersey, the records usually contain personal information and specific details about a person’s incarceration situation.

Public access to inmate records can provide the following information:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find New Jersey inmate records?

You will visit the Department of Corrections website to access the inmate record.

You will use the inmate’s name and state identification number.

Information like the health records of the inmates is not disclosed. Only personal and administrative information is disclosed.

New Jersey Court Records

The New Jersey Open Public Records Act of 1995 allowed disclosing all public records, including court records.

Some court documents can be tough to find.

What’s on a New Jersey court record?

In most cases, court records are quite large and come with many different documents.

Most people find the following documents the most helpful:

• Court minutes
• Case files
• Dockets
• Court opinions
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation
• Case information

Where can I find New Jersey court records?

You will search the New Jersey Court Records to access documents relating to the judiciary.

The information will tell you if you can find records through a searchable database or if you need to visit a specific courthouse to request the documents formally.

Except where prohibited by Supreme Court Rule or by statutes, the following courts must make their records available to the general public statewide:

• Civil Division, including Chancery General Equity Records
• Special Civil Part Records
• Criminal Division Records
• Family Division Records
• Municipal Court Records

Copies of court records can also be purchased through the courthouse.

New Jersey Vital Records

Office of Vital Statistics and Registry New Jersey Department of Health maintains vital records in the state.

New Jersey vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in New Jersey will vary depending on the document you are requesting.

New Jersey Department of Health
Office of Vital Statistics & Registry
NJ Department of Health
P.O. Box 370
Trenton, NJ 08625-0370

Phone number: 866-649-8726

Accessing New Jersey state archives dated before 1914 requires a different process.

What information do I need to request a New Jersey birth certificate?

The Application for Non-Genealogical or Certified Birth Certificate will ask for specific information when ordering a birth record.

• Full name on the birth record
• Date of birth
• Place of birth
• Parents’ full name before marriage

Where can I find a New Jersey birth certificate?

You can order a New Jersey birth certificate online by e-filing using VitalCheck.

Or, you can request a certified copy of a New Jersey birth record by completing the Application for Non-Genealogical or Certified Birth Certificate and submitting it by mail or in person.

The cost of a certified birth certificate in the state of New Jersey is $25, and $2 for every additional copy.

What information do I need for a death certificate in New Jersey?

The Application for Non-Genealogical or Certified Death Certificate will ask for specific information when ordering a death record.

• The full name of the deceased
• Date of death
• Place of death
• Parents’ name before marriage

Where can I find a New Jersey death certificate?

You can order a New Jersey death certificate online by using VitalCheck.

Or, you can request a certified copy of a New Jersey death record by completing the Application for Non-Genealogical or Certified Death Certificate and submitting it by mail or in person.

The cost of a certified death certificate in the state of New Jersey is $25, and $2 for every additional copy.

What information do I need to request a marriage certificate in New Jersey?

The Application for Non-Genealogical or Certified Marriage, Civil Union, or Domestic Partnership Certificate will ask for specific information when ordering a marriage record.

• Reason for the record’s request
• The relationship to the person(s) named on the certificate
• Date of the marriage
• Place the marriage took place
• Full name of both spouses before marriage

Where can I find an existing New Jersey marriage record?

You can order a New Jersey marriage certificate online by using VitalCheck.

Or, you can request a certified copy of a New Jersey death record by completing the Application for Non-Genealogical or Certified Marriage, Civil Union, or Domestic Partnership Certificate and submitting it by mail or in person.

The cost of a certified marriage certificate in New Jersey is $25, and $2 for every additional copy.

What information do I need to request a divorce certificate in New Jersey?

The Clerk of the Supreme Court maintains divorce records in New Jersey.

You will need to follow individual clerks’ processes and procedures.

Where can I find an existing New Jersey divorce record?

You can request a certified copy of a New Jersey divorce record by contacting the Family Court where the divorce was granted.

Example – Clerk of the Superior Court
Clerk of the Superior Court
Superior Court of NJ
Public Information Center
171 Jersey Street
P.O. Box 967
Trenton, NJ 08625-0967

New Jersey Property Records

The County Clerk’s Office maintains all property transaction maintains property records in the state.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and tax maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in New Jersey?

You will need basic information to access a public property record in New Jersey.

Forms, fees, and office hours will vary depending on the County Clerk’s Office.

Where can I find a New Jersey property record?

You will need to contact the County Clerk where the property record is maintained.

Example – Hudson County Clerk
Hudson Office of the County Clerk website
257 Cornelison Ave 4th floor
Jersey City, NJ 07302

Phone number: 201-369-3470

FAQs

Can a public records request be submitted by non-residents of New Jersey?

Non-residents of New Jersey can access public records in the state.

Is there a records custodian in New Jersey?

New Jersey Public Information laws mandate a records custodian.

What exemptions exist for public records in New Jersey?

The New Jersey Open Public Records Act spells out 19 exemptions.

The exemptions are regarding many sectors of the economy, from education to municipality records to security and more.

How long does New Jersey have to respond?

The state has seven days to respond to a request. Typically, the state can handle all requests promptly.

However, if a state withholds information longer than seven days, they incur a penalty, and an appeal can be made.

Is there an appeals process in place for public record requests in New Jersey?

New Jersey has a solid public records appeals process that involves filing the complaint with the government records council or the state Superior Court.

It should be noted that there is no deadline for filing a complaint. However, after the first denial, a requester only has 45 days to appeal the decision again to the Appellate Division of the Superior Court.

What fees are associated with requesting public records in New Jersey?

For electronic copies of the records, no fees are charged.

Once a request has been sent, there may be additional charges for the transmission media like a CD or DVD.

Costs associated with paper copies of the records are charged depending on the number of pages of the documents.

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Oklahoma Public Records

Public records can provide a wealth of information. The Oklahoma state government records everything from births and deaths to inmates and court cases.

While the documents are helpful, they can be challenging to find, request, and receive.

This is mainly because most public records are rarely in the same state agency and are found across several departments.

Knowing how to maneuver the process can save you time and energy.

Those needing to access records have a right to submit a request through the Freedom of Information Act (FOIA).

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Oklahoma public records law say?

Oklahoma says it is the inherent right of all citizens to obtain, preview, and examine the more than 35 million public records on file by the Oklahoma Open Records Act, which grants review of government records.

All government agencies in Oklahoma must designate an officer for public records to receive and process all requests made by the general public.

In Oklahoma, there are no mandatory response times, administrative appeals, or citizenship requirements to request documents.

Unless there is a request that is particularly painstaking and long, the fees associated with copying documents are nominal.

The legislature and judiciary are also subjected to public records requests, with some exceptions for executive records.

How can I access public records in Oklahoma?

For public records access in Oklahoma, a person may need to submit an open records request, a standard request form. In some cases, however, online resources provide 24/7 access; no request is required.

If a request is necessary, it can be sent via mail, email, or phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Oklahoma criminal records

The summary of a person’s criminal history is known as a criminal record. It’s also referred to as a rap sheet, which consists of convictions and arrests. These records are maintained by local law enforcement agencies.

The majority of criminal records requested in Oklahoma are by employers who need a background check on a potential employee.

Some misdemeanors and traffic violations are not listed on an Oklahoma criminal record.

Hiring an employee who will not tarnish your business name is good and, in some cases, may keep your other employees safe.

The Oklahoma State Bureau of Investigation maintains all criminal history information.

What’s on an Oklahoma criminal record?

A criminal record provides a detailed report of a person’s interactions with various police departments in the state.

The information stems from multiple sources and includes arrest records, convictions, and incarcerations within the state’s nine prisons.

The criminal record you receive will provide you with this pertinent information:

• Date of birth
• Driver license number
• Photograph/mugshot
• Fingerprints
• Current and past addresses
• Former arrest records
• Current and past warrants
• Sex offender registry status

Where can I find Oklahoma criminal records?

Oklahoma criminal records can be accessed through the OSBI ’s repository, but for the fastest results, requests should be directed towards the new online criminal history request portal, the Criminal History Information Request Portal.

Alternatively, a request can be made by filling out a criminal history request form, submitting a fax, mailing, or going in-person to the OSBI at their address in Oklahoma City, accepting payment forms are cash (if requesting in person), cashier’s check, money order, or credit card. Requests via mail must also include a postage-paid envelope.

Oklahoma Inmate Records

The Oklahoma Department of Corrections (ODOC) manages the state’s prison system and is responsible for managing and providing security for more than two dozen facilities.

Inmate records in Oklahoma contain offender information and their location within the state’s correctional centers, penitentiaries, and county jails.

What’s on an Oklahoma inmate record?

The information listed on inmate records varies from state to state. The records usually contain personal information and specific details about a person’s incarceration situation in Oklahoma.

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Oklahoma inmate records?

You will visit the Oklahoma Department of Corrections OK Offender database to access the inmate record.

By entering a person’s ID number or first and last name, the database can provide a record instantly.

Additional records can be procured by contacting the administrative assistant or records coordinator of the DOC Offenders Records Department.

Mail-in requests are also possible via the department located in Oklahoma City.

Oklahoma Court Records

All state, civil, criminal, and appellate cases are available through the Oklahoma State Courts Network to the general public.

In some civil cases, documents that have been filed with the county clerk can be scanned and downloaded free of charge.

What’s on an Oklahoma court record?

A court record usually contains specific information that was presented during a trial. You’ll find copies of evidence, witness testimonies, and expert reports inside court records.

Court records that you can obtain are:

• Court minutes
• Case files
• Dockets
• Orders of the court, including child support
• Judgment documentation
• Jury records and files
• Witness documentation
• Case information

Where can I find Oklahoma court records?

Oklahoma State Courts Network provides a searchable database of court records in the state.

The website lets you search by the court, including all county courts, by name or case number.

If you can’t find what you’re looking for through the website, Oklahoma provides a list of contacts that can be used to track down and access records.

For civil and criminal trials, contact the county District Court where the case is pending; for appeals, contact the Oklahoma Supreme Court Clerk’s Office; and for administrative matters, the executive office of the court should be contacted.

You may need to provide the case type and submit a Request for Court Records form in some cases.

Here are the steps for processing requested records, as well as the turnaround times:

• Submit a request electronically via the Request for Records form
• Expect to be contacted within ten business days to confirm fees due
• Pay via cashier’s check or money order
• Upon receipt of payment, allow ten business days for processing

The fees are $1 for the first page, followed by .50 cents for each additional page copied for copies of records. Payment is possible via mail to the office of the Oklahoma County Court Clerk, with a self-addressed envelope necessary when remitting the fee for copies.

Oklahoma Vital Records

The Oklahoma State Department of Health maintains vital records in the state.

Oklahoma’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in Oklahoma will vary depending on the document you are requesting.

Dept. Vital Records – Oklahoma Department of Health
Vital Records Service
Oklahoma State Department of Health
PO Box 248964
Oklahoma City, OK 73124-8964

What information do I need to request an Oklahoma birth certificate?

The Oklahoma Birth Certificate Request Form will ask for specific information when ordering a birth record.

• Full name on the birth record
• Gender
• Date of birth
• Place of birth
• Parents’ full name before marriage

Where can I find an Oklahoma birth certificate?

You can order an Oklahoma birth certificate online using VitalChek.

Or, you can request a certified copy of an Oklahoma birth record by completing the Oklahoma Birth Certificate Request Form and submitting it by mail or in person.

The cost of a certified birth certificate in Oklahoma is $15.

What information do I need for a death certificate in Oklahoma?

The Oklahoma Death Certificate Request Form will ask for specific information when ordering a death record.

• Full name on the death record
• Date of death
• Place of death

Where can I find an Oklahoma death certificate?

You can order an Oklahoma death certificate online using VitalChek.

Or, you can request a certified copy of an Oklahoma death record by completing the Oklahoma Death Certificate Request Form and submitting it by mail or in person.

The cost of a certified death certificate in Oklahoma is $15.

What information do I need for a marriage certificate in Oklahoma?

The Clerk of Courts maintains marriage records in Oklahoma.

Forms, fees, and office hours will vary depending on the marriage certificate’s jurisdiction.

Where can I find an Oklahoma marriage certificate?

You will need to contact the Clerk of Courts or City Clerk where the marriage license was issued to obtain a copy.

Example – Muskogee City Clerk
Muskogee City Clerk Request Forms
City of Muskogee
City Clerk
PO Box 1927
Muskogee, OK 74401-1927

Phone number: 918-682-6602

What information do I need for a divorce certificate in Oklahoma?

The Clerk of Courts maintains marriage records in Oklahoma.

Forms, fees, and office hours will vary depending on the marriage certificate’s jurisdiction.

Where can I find an Oklahoma divorce certificate?

You will need to contact the Clerk of Courts or City Clerk where the marriage license was issued to obtain a copy.

Example – Tulsa County District Court – County Court Clerk
Tulsa County Court Clerk Website
218 W 6th St
7th floor
Tulsa, OK 74103

Phone number: 918-596-5420

Oklahoma Property Records

The Oklahoma County Recorder maintains all property records in the state.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Real estate information
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and land use maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in Oklahoma?

You will need basic information to access a public property record in Oklahoma.

Forms, fees, and office hours will vary depending on the County Assessor’s Office where the property record is maintained.

Where can I find an Oklahoma property record?

You will need to contact the Oklahoma County Assesors’s Office where the property record is maintained.

Example – Oklahoma County Assessor
Oklahoma County Assessor Website

Oklahoma County Clerk’s Office
320 Robert S Kerr Ave #315
Oklahoma City, OK 73102

Phone number: 405-713-1200

FAQs

Can a request be submitted by non-residents of the state of Oklahoma?

Oklahoma public records laws do not have a residency requirement in its constitution.

In other words, you can live anywhere in the United States and request public records.

Is there a records custodian in Oklahoma?

It’s public policy for each agency to designate a records custodian under the Oklahoma Constitution.

What exemptions exist for public records requests in Oklahoma?

Some exemptions cover state evidentiary privilege, personnel records, real estate appraisals, sex offender registration files, personnel notes on public officials, business-related bids, medical market research, computer programs, and some educational records that include student records.

More information can be found through the NFOIC regarding exemptions listed in Oklahoma statutes.

How long does Oklahoma have to respond to a public records request?

Although it is the public’s right to access records, the state doesn’t specify a date range for a response.

Typically requests are handled promptly.

Is there an appeals process in place for public records requests in Oklahoma?

In some states, the Attorney General handles the appeals process, but in Oklahoma, appeals go to the courts.

What fees are associated with requesting public records in Oklahoma?

Request fees generally cover the nominal costs for fulfilling requests and are not to exceed 25 cents per page.

However, for some requests that are classified as commercial, additional fees may apply.

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Virginia Public Records

The Freedom of Information Act (FOIA) gives all United States citizens access to public records, but each state has its own rule and regulations. Virginia has millions of public records that the general public has access to.

Gaining access to these files can be complicated if you don’t have the necessary information to streamline everything.

You might assume that a quick visit to the Library of Virginia can provide all of the information you need, but that’s not quite how it works in the state.

Every state has different processes, so it’s essential to know the state’s law before requesting any documents.

• Criminal Records
• Court Records
• Inmate Records
• Vital Records

What does the Virginia public records law say?

Unlike many states, the Code of Virginia may pose a problem for those residents out of state requesting records. The state has ruled against outside residents who tried to access public records.

The state also has a reasonably dated approach to media. Currently, online media is not classified as media for processing purposes.

Some public records officers have been designated in the state, and the state does have a quick response time. The state responds to requests within five days and can ask for a seven-day extension.

It does have an Ombudsman to streamline the public records request process.

If you are a resident of Virginia, you have access to the government agencies that possess all the public records within the state, including local governments.

Currently, there is no formal appeals process, and the Virginia Freedom of Information Advisory Council acts as the intermediary if there is an appeal.

To learn more, visit Virginia.gov.

How can I access public records in Virginia?

Some records in Virginia may be available online, while others require a more formal request.

If a request is necessary, it can be mailed, emailed, or delivered by phone to the record-holding department.

Every department is different, so expect some variation to the rules if you’re accessing records from multiple places.

In general, a public records request should include:

• Your name
• Contact information
• The name of the document
• Details about the document
• A time frame that you would like to receive the materials by
• Document delivery method, mail or email

Virginia Criminal Records

In Virginia, criminal records are most commonly utilized by employers looking to conduct background checks on prospective employees.

Some misdemeanors or traffic violations will not appear on criminal history.

The Central Criminal Records Exchange (CCRE) maintains criminal records in Virginia.

What’s on a Virginia criminal record?

A criminal record provides a detailed record of a person’s interactions with law enforcement agencies.

Criminal history records are pulled from various sources and include Virginia arrest records, convictions, and incarcerations within the state’s four prisons.

More specifically, a criminal record or a criminal background check will provide the following information:

• Date of birth
• Criminal charges
• Driver license number
• Photograph/mugshot
• Fingerprints
• Department of arrest, police department, county sheriff’s office, Virginia state police, etc.
• Current and past addresses
• Former arrest records
• Current and past warrants
• Felonies
• Sex offender status

Where can I find Virginia criminal records?

In Virginia, to obtain a full arrest and conviction record, a set of fingerprints must be submitted to the Virginia State Police.

Without fingerprints, you can access conviction data only. The fingerprints grant access to additional information, which includes arrest information.

If a fingerprint card is sent in, the processing time is approximately 15-20 days from the time of the request.

Given this sluggish turnaround time, employers should consider applying for a criminal record check early in the process.

There are fees associated with these background checks and police reports.

Virginia Inmate Records

Inmate records in Virginia consist of offenders held across the prisons, correctional inmate facilities, detention centers, and penal institutions throughout the state.

Overseen by the Virginia Department of Corrections, they may also include information on sentencing, the class of the offense, the parish where a case was tried, and the facility location of the inmate.

What’s on a Virginia inmate record?

The information listed on an inmate record varies, but in Virginia, the records usually contain personal information and specific details about a person’s incarceration situation.

Public access to inmate records can provide the following information when accessed:

• Name and aliases
• Date of Birth
• Height and weight
• DOC ID
• Booking photo
• Assigned location
• Sentence summary

Where can I find Virginia inmate records?

The Virginia Department of Corrections (VADOC) oversees all state prisons and probation and parole offices, dividing these facilities into three regions and managing regional offices.

To search for the records of inmates incarcerated in Virginia, use the Offender Locator tool found on the VADOC website. If there are no instructions, contact information can be found via the jail’s warden or FOIA Officer.

Virginia Court Records

Court records in Virginia offer a wealth of information accumulated via court proceedings. There are resources listed below for requesters in search of specific court records and case information.

It’s important to note that when you are searching for court records, bear in mind that these can be some of the most challenging documents to procure since they are typically held across several courts within Virginia.

What’s on a Virginia court record?

In most cases, court records are quite large and come with several varying documents. Most people find these documents the most helpful:

• Court minutes
• Court case files
• Dockets
• Orders of the court
• Judgment documentation
• Jury records and files
• Witness documentation
• Criminal case information

Where can I find Virginia court records?

If you would like to request records from the court system within the state of Virginia, visit the courthouse where the case took place to request directly from the clerk of the court.

Typically, this involves a written request form, and you can check the Virginia State Court Records website to get the locations, phone numbers, and websites for the state’s courts.

In some cases, you may be asked to provide as much information as you know, like brief information or a case number.

As a quick reference, the state’s highest court authority is the supreme court, followed by the court of appeals. Lower courts include superior courts and trial courts.

Circuit courts, General District Courts, and Civil Courts are where petitioners file a civil case and are looking for more than $250,000. Each court has a court clerk.

The Circuit Court, for example, has a clerk of the Circuit Court. The state law suggests reaching out to this contact to obtain court records in the Commonwealth of Virginia.

Virginia Vital Records

The Virginia Department of Health Division of Vital Records maintains vital records in the state.

Virginia’s vital records include:

• Birth Certificates
• Death Certificates
• Marriage Licenses
• Divorce Decrees

Public record requests for vital records in Virginia will vary depending on the document you are requesting.

Virginia Department of Health – Vital Records Division
Division of Vital Records
P.O. Box 1000
Richmond, VA 23218-1000

Phone number: 804-662-6200

What information do I need to request a Virginia birth certificate?

The Application for Certification of a Vital Record will ask for specific information when ordering a birth certificate.

• Full name on the birth certificate
• Date of birth
• Race
• Gender
• Place of birth
• Hospital of birth
• Parents’ full names

Where can I find a Virginia birth certificate?

You can order a Virginia birth certificate online using the VVESTS Application website.

Or, you can request a certified copy of a Virginia birth record by completing the Application for Certification of a Vital Record and submitting it by mail or in person.

The cost of a certified birth certificate in Virginia is $12.

What information do I need for a death certificate in Virginia?

The Application for Certification of a Death Record will ask for specific information when ordering a copy of a death certificate.

• Full name on the death record
• Date of death
• Age at death
• Place of death
• Hospital of death if applicable
• Gender
• Parents’ full names before marriage

Where can I find a Virginia death certificate?

You can order a Virginia death certificate online using the VVESTS Application website.

Or, you can request a certified copy of a Virginia death record by completing the Application for Certification of a Death Record and submitting it by mail or in person.

The cost of a certified death certificate in Virginia is $12.

What information do I need for a marriage certificate in Virginia?

The Application for Certification of Marriage Record will ask for specific information when requesting a marriage license.

• Spouses’ full name before marriage
• Date of marriage
• Place of marriage
• Circuit Court that issued the marriage license

Where can I find a Virginia marriage certificate?

You can order a Virginia marriage certificate online using the VVESTS Application website.

Or, you can request a certified copy of a Virginia marriage record by completing the Application for Certification of Marriage Record and submitting it by mail or in person.

The cost of a certified marriage certificate in Virginia is $12.

You can also contact the Clerk of Court where the marriage took place.

Public request forms, fees, and office hours vary.

What information do I need for a divorce certificate in Virginia?

The Application for Certification of Divorce Record will ask for specific information when requesting a divorce decree.

• Full name on the divorce record
• Date of divorce
• Place of the divorce
• Circuit court that issued the divorce decree

Where can I find a Virginia divorce certificate?

You can order a Virginia divorce record online using the online service VVESTS Application website.

Or, you can request a certified copy of a Virginia divorce record by completing the Application for Certification of Divorce Record and submitting it by mail or in person.

The cost of a certified divorce certificate in Virginia is $12.

You can also contact the Clerk of Court where the divorce took place.

Public request forms, fees, and office hours vary.

Virginia Property Records

The Land Records Division maintains all property records in Virginia.

The property records you can access include:

• Liens
• Land records
• Titles
• Property deeds
• Real estate information
• Mortgages
• Property tax assessment records
• Zoning information
• Probate

For data, parcel, and land use maps, you will need to contact the Geographic Information System(GIS) to ask about public access.

What information do I need to request property records in Virginia?

You will need basic information to access a property record in Virginia.

Public request forms, fees, and office hours will vary depending on the County Clerk’s Office where the property record is maintained.

Where can I find a Virginia property record?

You will need to contact the County Clerk’s Office where the property record is maintained.

Example – Virginia Beach Circuit Court Clerk
Virginia Beach Circuit Court Clerk
2425 Nimmo Pkwy
Virginia Beach, Virginia  23456

Phone number: 757-385-8821

FAQs

Can a request be submitted by non-residents of Virginia?

Only Virginia residents can request public records.

Is there a records custodian in Virginia?

Every government agency in Virginia is required by law to have a designated FOIA officer.

What exemptions exist for public records requests in Virginia?

Legislative records are exempt and the forms of petit juries and grand juries.

There are also exemptions related to public safety, administrative investigations, educational records, health and social services, and trade secrets.

How long does Virginia have to respond to a public records request?

The state of Virginia has five days to respond to a public records request.

Is there an appeals process in place for public records requests in Virginia?

Virginia does not mandate an appeals process for public records requests.

What fees are associated with requesting public records in Virginia?

A state agency may charge reasonable fees that cannot exceed the actual cost of access, search, and duplication.

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American Samoa Public Records

An unincorporated territory located in the South Pacific, American Samoa consists of five main islands and two coral atolls.  American Samoa is part of the Samoan Islands chain, which is west of the Cook Islands and north of Tonga.  The southernmost territory of the U.S., American Samoa has the highest rate of military enlistment of any U.S. state or territory, and tuna is its chief export.  The government of the territory is defined under the Constitution of American Samoa, and its 57,000 residents are considered U.S. citizens, although they cannot vote in the presidential elections.  American Samoa does make provisions for the sharing of its records with the public.

American Samoa  Public Records Laws

 

American Samoa does not have a specific public records act, but they are mentioned in the Territorial Code.  In Title 04, Chapter 11 of the Annotated Code, Public Records are discussed as they relate to the executive branch of government.  The language in the code has more to do with how records are to be kept than listing what is and isn’t available.

It is stated that such things as land titles, land transfers, court grants, native leases, corporations, and registers of the government should be kept as “public records”.   The code also states that these items shall be open and available for public inspection.  No exempt items are listed.

American Samoa  Criminal Records, Arrest Records and Background Checks

 

Background checks in American Samoa are available from the Commission of Police, Department of Public Safety.  They no longer have an active website, but you can write to them with a request for information at:  Commissioner of Police, P.O. Box 53, Apia, AS 00917.

American Samoa  Jail and Inmate Records

 

Corrections in American Samoa is administered by the Department of Public Safety.  They used to have a website, but it is no longer active.   There is one correctional facility on the main island called the Tafuna Correctional Facility Authority.  The phone number to call the department for questions about inmates or other services is 684-699-1911.

American Samoa Court Records

 

American Samoa does not have a federal court like many of the other territories.  They have a High Court of American Samoa and a local district court, located in the capital of Pago Pago.  Neither has a website, but you can get a great deal of information about the American Samoa courts and laws from the American Samoa Bar Association website.  There is a database search available on this website and a link to court information so that you can make a records request in person to the clerk of the court.

American Samoa  Vital Records

Most vital records in American Samoa are administered by the Department of Homeland Security (ASDHS), Office of Vital Statistics.  There is no website for this agency.  All records require the person requesting them to establish eligibility.  This means that you are either listed on the record or are an immediate relative, legal guardian, or legal representative.  The method for applying and dates available depend on the type of certificate that you are requesting.

·         Birth Certificates – Birth certificates are available from 1890 to present.   Your request for this, along with a money order for $5 and proof of eligibility should be sent to: American Samoa Government, Department of Homeland Security, Office of Vital Statistics, P.O. Box 6894, Pago Pago, AS 96799.

·         Death Certificates – Death certificates are available from 1900 to present.   Your request for this, along with a money order for $5 and proof of eligibility should be sent to: American Samoa Government, Department of Homeland Security, Office of Vital Statistics in American Samoa.

·         Marriage Certificates – Marriage certificates do not give a date from which they are available.   Your request for this, along with a money order for $5 and proof of eligibility should be sent to: American Samoa Government, Department of Homeland Security, Office of Vital Statistics in Amercian Samoa.

·         Divorce Certificates – Divorce certificates do not give a date from which they are available.   Your request for this, along with a money order for $5 and proof of eligibility should be sent to: High Court of American Samoa, American Samoa Government, Pago Pago, AS 96799.